Records Exempted From Disclosure PolicyThe following public records will be exempted from the disclosure requirements:
1. Personnel files of employees and files of applicants for employment, except for:
a. The name, compensation, job title, business address, business telephone number, job description, education and training background, previous work experience, or dates of first and last employment of present or former employees of the public agency;
b. Information relating to the status of any formal charges against the employee; and
c. Information concerning disciplinary actions in which final action has been taken and that resulted in the employee being disciplined or discharged.
However, all personnel file information shall be made available to the affected employee or his/her representative. General personnel information on all employees or for groups of employees, without individual names, may not be excepted from disclosure.
2. Administrative or technical information that would jeopardize a record keeping or security system.
3. Computer programs, computer codes, computer filing systems, and other software that is owned by the public agency or entrusted to it and portions of electronic maps entrusted to a public agency by a utility.
4. Records specifically prepared for discussion or developed during discussion in an executive session under IC 5-14-1.5-6.1. [Note: Including, but not limited to, records such as collective bargaining; litigation pending or threatened; implementation of security systems; purchase or lease of real property; information about and interviews of prospective employees; job performance evaluation; etc.]
5. The identity of a donor of a gift made to a public agency if the donor requires nondisclosure of his/her identity as a condition of making the gift; or if after the gift is made, the donor, or the donor’s family, requests nondisclosure.
Adopted by the Board of Trustees 1/31/01.