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2013 Minutes
January 16, 2013 President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library. Jim Stuart moved to approve the minutes of the regular monthly meeting held December 19, 2012 as presented. Motion carried. Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried. Jim Stuart moved to approve the Resolution to Pay Bills with Prior Approval. Motion carried. Paul Muething moved to approve the Resolution for the Executive Session held December 19, 2012. Motion carried. President Ihnat appointed Paul Muething (chair), Greg Fisher, and Christi Maidlow to the Nominating Committee. President Ihnat appointed Jim Stuart (chair), Christi Maidlow, and Paul Muething to the Appraisal Committee. Sarah presented the recommended policy updates for 2013. Jim Stuart moved to approve the proposed changes as grammatically adjusted. Motion carried. The Board reviewed the Internet Acceptable Use and Safety Policy. Sarah gave her Director’s report and the Legislative report. Being no other business and no comments from the floor, Paul Muething moved to adjourn. Meeting adjourned at 4:45pm. Trustees PresentTammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, SecretaryGreg Fisher, Treasurer Paul Muething, Member Lynn Rowley, Member Trustees Absent Duane Hoak, Member ___________________________ Jim Stuart, Secretary Back to top Minutes of the Board of Finance meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees January 16, 2013 President Ihnat called the meeting to order at 4:45pm in the Board Room of the Main Library. Paul Muething moved to have the officers of the Board of Trustees serve in their same capacity as officers of the Board of Finance. Motion carried. Tonya Carman presented the report of investments for First Merchants Bank and the register of investments. The Board reviewed the Finance and Investment Policy. Lynn Rowley moved to adjourn. Meeting adjourned at 4:55 p.m. Trustees PresentTammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, SecretaryGreg Fisher, Treasurer Paul Muething, Member Lynn Rowley, Member Trustees Absent Duane Hoak, Member _________________________ Jessica Stalnaker, Secretary Back to top Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees February 20, 2013 President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library. Paul Muething moved to approve the minutes of the regular monthly meeting held January 16, 2013 as presented. Motion carried. Greg Fisher moved to approve the minutes of the Board of Finance meeting held January 16, 2013 as presented. Motion Carried Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried. Jim Stuart moved to approve the Resolution to Cancel Outstanding Warrants. Motion carried. Christi Maidlow moved to approve the Executive Recommendation to collect bids for an employment classification and compensation study. On behalf of the Nominating Committee, Paul Muething moved to approve the following slate of officers: Tammy Ihnat, President; Christi Maidlow, Vice President; Greg Fisher, Treasurer; and Jim Stuart, Secretary. Motion carried. Laura Beeler moved to approve the 2014 Holiday Closing Schedule. Motion carried. Jim Stuart moved to approve the revisions to the Code of Conduct as presented. Motion carried. Sarah gave an update on Long Range Plan progress. Jim Stuart and Paul Muething gave a report on a workshop for non-profit organizations they attended. Sarah gave her Director’s report and presented legislative information. Being no other business and no comments from the floor, Paul Muething moved to adjourn. Meeting adjourned at 4:50pm. Trustees PresentTammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, SecretaryGreg Fisher, Treasurer Paul Muething, Member Laura Beeler, Member Trustees Absent Duane Hoak, Member ___________________________ Jim Stuart, Secretary Back to top Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees March 20, 2013 President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library. Jim Stuart moved to approve the minutes of the regular monthly meeting held February 20, 2013 as presented. Motion carried. Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried. Paul Muething moved to approve the Resolution for Advance Draw. Motion carried. Travis Markley and Andrea Kaufman gave a presentation on the ENA SmartVoice system. Greg Fisher moved to approve purchasing the new voice system. Janice Bryan gave an Insurance Advisory Committee report and, on behalf of the Insurance Advisory Committee, recommended accepting the proposal from Cincinnati Insurance for our commercial property insurance. The board voted and agreed to accept the proposal. Jim Stuart moved to award nominee Beth Oljace the 2013 Carnegie Award. Motion carried. Paul Muething moved to approve the suggested revisions to the Safe Child Policy. Motion carried. Mary Simpson and Teresa Blockson gave a report on Circulation Services. Sarah gave her Director’s report. Being no other business and no comments from the floor, Jim Stuart moved to adjourn. Meeting adjourned at 5:20pm. Trustees PresentTammy Ihnat, President Jim Stuart, Secretary Laura Beeler, MemberGreg Fisher, Treasurer Paul Muething, Member Trustees Absent Duane Hoak, Member Christi Maidlow, Vice President ___________________________ Jim Stuart, Secretary Back to top Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees April 17, 2013 President Ihnat called the meeting to order at 4:15pm in the Board Room of the Main Library. President Ihnat awarded Beth Oljace the 2013 Carnegie Award. Laura Beeler moved to approve the minutes of the regular monthly meeting held March 20, 2013 as presented. Motion carried. Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried. Paul Muething moved to approve the renewal of Anthem Health Insurance. Motion carried. Duane Hoak moved to approve paying up to $40,000 to The Waters Consulting Group, INC. to conduct a classification and compensation study. Motion carried. Jim Stuart moved to approve the new Petitions and Distribution of Literature Policy. Sarah and the Board discussed future LIRF projects. Sarah gave her Director’s report. Being no other business and no comments from the floor, Jim Stuart moved to adjourn. Meeting adjourned at 5:00pm. Trustees Present:Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, SecretaryGreg Fisher, Treasurer Laura Beeler, Member Duane Hoak, Member Paul Muething, Member Trustees Absent: None ___________________________ Jim Stuart, Secretary Back to top Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library Board of Trustees May 15, 2013 President Ihnat called the meeting to order at 4:15pm at the Lapel Branch Library. Jim Stuart moved to approve the minutes of the regular monthly meeting held April 17, 2013 as presented. Motion carried. Greg Fisher examined the claims and found them to be in order subject to an outside audit and moved to approve the claims as presented. Motion carried. Kevin Montgomery gave a presentation on proposed changes to the parking lots. Jim Stuart moved to contract with krM to continue with the proposed parking lot project. Paul Muething moved to approve the Employee Handbook as revised. Motion carried. Greg Fisher gave his report on the Lapel Branch statistics. Cassaundra Day gave her Lapel Branch report. Sarah gave her Director’s report and Legislative report. Being no other business and no comments from the floor, Christi Maidlow moved to adjourn. Meeting adjourned at 5:15pm. Trustees Present:Tammy Ihnat, President Christi Maidlow, Vice President Jim Stuart, SecretaryGreg Fisher, Treasurer Paul Muething, Member Trustees Absent: Duane Hoak, Member Laura Beeler, Member ___________________________ Jim Stuart, Secretary Back to top |
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