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2009 Minutes
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 21, 2009
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library. Assistant Director, John Anderson, was introduced. This was Joni Brinkman’s last meeting. President Parshall presented her with a Certificate of Appreciation for her 14 years of service. Sarah welcomed Duane Hoak to the Board.
Jim Stuart moved to approve the minutes of the regular meeting held December 17, 2008 as published. Motion carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Jim Stuart moved approve the Resolution to pay bills between Board meetings. Carried.
Tammy Ihnat moved to approve the Cost of Living Resolution. Carried.
The Madison County Council has reviewed our budget.
According to the appraisers, the replacement cost of our building has increased 50% since 2000. We are underinsured by approximately 20%. The Insurance Advisory Committee recommended increasing our coverage, which we have done. Jim Stuart moved to reappoint Jim Myers to the Insurance Advisory Committee for another 3-year term. Carried.
Next on the agenda was the annual review of policies. The cost of a replacement library card has increased to $2. A Visa Corporate Credit Card will be issued to Technical Services. The wording Shirt, shoes and appropriate clothing are required for all customers, including children, while in the library building will be added to the policy. The wording “and whose apparel is deemed inappropriate” will be added to the last paragraph. Paul Muething initiated discussion on charges for materials that are checked out on a lost or stolen library card. A new policy will be written to cover this and brought back to the Board for approval. Paul Muething made a motion that any thefts that are currently pending be covered by this new policy. Motion carried. Duane Hoak moved to approve the changes made to the existing policies. Motion carried.
The requested changes to the 2009-2011 Strategic Plan have been made.
President Parshall appointed the following members to the Nominating Committee; Paul Muething, chair, Greg Fisher and Jim Stuart. The Committee will bring a slate of officers to the February meeting.
Sarah has recommended expanding the 3rd floor kitchenette to include the space left vacant by the removal of the vending machines. Joni Brinkman moved to accept this recommendation. Carried.
Beth Oljace gave a report on the Fred Mustard Stewart archives that we now have. She also showed a demo of the Picturing Madison County database.
Sarah gave her Director’s report.
Jim Stuart moved to adjourn. The meeting was adjourned at 5:55 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Jim Stuart, Treasurer Paul Muething Greg Fisher Duane Hoak
Trustees Absent None
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the Board of Finance meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
January 21, 2009
President Parshall called the meeting to order at 5:55 p.m. in the Board Room of the Main Library.
Paul Muething moved to have the officers of the Board serve in their same capacity as officers of the Board of Finance. Motion carried.
Tonya Carman has done the report of investments for Madison Community Bank and National City Bank. She also presented the register of investments.
IC 5-13-9-4 has been revised and our Finance and Investment Policy has been changed to match code. Joni Brinkman moved to approve this change. Motion carried.
Jim Stuart moved to designate the Anderson Herald–Bulletin and the Times Post as the newspapers to be used for advertising. Motion carried.
Joni Brinkman moved to adjourn. The meeting was adjourned at 6:05 p.m.
Trustees PresentRhea Parshall, President Joni Brinkman, Vice President Tammy Ihnat, Secretary Jim Stuart, Treasurer Greg Fisher Paul Muething Duane Hoak
_________________________ Tammy Ihnat, Secretary ____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
February 18, 2009
President Parshall called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held January 21, 2009. Motion carried. Jim Stuart moved to approve the minutes of the Board of Finance meeting held January 21, 2009 as published. Motion carried.
Jim Stuart has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
First Merchants Bank has given us a sliding scale interest rate on our Cash Management System.
Duane Hoak moved to approve the Resolution to Cancel Outstanding Warrants. Motion carried.
James Stuart moved to give Sarah permission to go out for bid on the front door project. Carried.
Paul Muething would like to re-visit the building insurance issue at the next Insurance Advisory Committee meeting on March 12.
Sarah needs direction from the Board on further money savings for the library. We have already saved approximately $255,000. Sarah presented the Board with 8 recommendations to cut another $87,914.72. Duane Hoak moved to approve all items presented. Jessica Stalnaker amended this motion to delete item #7. Motion on the amendment carried. The current motion is to approve the remaining 7 items. Jim Stuart moved to amend this motion to delete item #3. A vote was taken. There were 2 aye votes and 4 nay votes. The amendment did not pass. The vote was taken on approving the remaining 7 recommendations presented by Sarah. Motion carried.
Greg Fisher moved to accept the new Holds Policy with the wording changed in sentence 2 to read “Customers that do not pick up hold items within those eight days will incur a $1.00 fee per item.” Motion carried.
Jim Stuart moved, on behalf of the Nominating Committee, to approve the following slate of officers: Jim Stuart, President, Tammy Ihnat, Vice President, Paul Muething, Secretary and Greg Fisher, Treasurer. Motion carried.
Tammy Ihnat moved to approve the list of 2010 Holidays as presented. Motion carried.
Sarah gave her Director’s report.
Greg Fisher gave the Comparative Annual Statistics Pertinent to Lapel Branch Library report.
Jim Stuart moved to adjourn. The meeting was adjourned at 5:55 p.m.
Trustees PresentRhea Parshall, President Tammy Ihnat, Secretary Jim Stuart, Treasurer Paul Muething Greg Fisher Duane Hoak Jessica Stalnaker
Trustees Absent None
_________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
March 18, 2009
In the absence of President Stuart, Vice President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held Feb. 18, 2009 as published. Carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Duane Hoak moved to approve the Corporate Authorization Resolution for our corporate checking account with First Merchants. Motion carried. Greg Fisher moved to approve the Corporate Authorization Resolution for the staff account with First Merchants. Motion carried.
Sarah went over the form comparing the 2008 budget to the 2009 target budget.
Paul Muething moved to approve the new Lost or Stolen Library Card Policy as presented. Carried.
Duane Hoak moved to approve the Library Card Issuing Policy as presented. Carried.
Jessica Stalnaker moved to approve the Circulation of Materials Policy as presented. Carried.
Rhea Parshall moved to approve the Materials Borrowing Policy as presented. Carried.
Paul Muething moved to approve the Interlibrary Loan Borrower’s Policy as presented. Carried.
Rhea Parshall moved to approve the Meeting Room Policy as presented. Carried.
Greg Fisher moved to approve the Code of Conduct Policy as presented. He then amended the motion to remove the word No in the first bulleted item. Motion carried.
Rhea Parshall moved to approve Sarah’s recommendation to have a wall built in the meeting room storage area. Motion carried.
The Carnegie Award was tabled until the April meeting.
Susan Robinson gave a report on the Children’s Department.
Sarah gave her Director’s report and discussed Legislative issues.
Greg Fisher thanked staff for adding the dollar amount of savings to the Personnel Report.
Being no other business and no comments from the floor, Rhea Parshall moved to adjourn. The meeting was adjourned at 5:45 p.m.
Trustees PresentTammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Duane Hoak Jessica Stalnaker Rhea Parshall
Trustees Absent Jim Stuart, President
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
April 15, 2009
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held March 18, 2009 as published. Greg Fisher asked that the word nomination be added after Carnegie Award in the 14th paragraph. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Tammy Ihnat moved to award the front door project to Fredericks, Inc. They submitted the low bid of $52,965. Motion carried. Kato Smith recommends leaving the money left in the project budget in a contingency fund. He recommends installing door contacts on the outside doors, tying them into the alarm system and installing key access for staff. Duane Hoak moved approval of these 2 upgrades to be submitted to the contractor as change orders. This change order will be brought back to the Board in May for approval. Carried.
Greg Fisher moved to approve the Resolution to pay back LIRF $270,000 from the Operating Fund. Carried.
Duane Hoak moved to approve the Resolution to pay back the Rainy Day Fund $260,000 from the Operating Fund. Motion carried.
Tammy Ihnat moved to give Sarah permission to ask for an advance draw of $500,000 from our anticipated tax settlement. Motion carried.
The Petty Cash Fund is no longer needed. Rhea Parshall moved that the Petty Cash Fund be closed and the money be transferred to the Cash Change Fund. Motion carried.
Sarah has received the renewal rates for our health insurance. Anthem has expressed a desire to bid on our coverage. The insurance reps will look at options available and a proposal will be brought to the Board in May.
Sarah talked about the 2009 revised budget.
Jim Stuart has appointed the following members to the Budget Committee: Paul Muething, Chair, Greg Fisher and Duane Hoak.
Rhea Parshall moved to give the Carnegie Award this year to both Georgia Stackhouse and Juanita Sigler. Carried. These awards will be presented at the May meeting.
Tammy Ihnat moved to approve the new Hardware/Software agreement with Marion Public Library for our automation system consortium. Carried.
Sarah gave her Director’s report and discussed Legislative issues.
Being no other business and no comments from the floor, Rhea Parshall moved to adjourn. The meeting was adjourned at 5:10 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Duane Hoak Jessica Stalnaker Rhea Parshall
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
May 20, 2009
In the absence of President Stuart, Vice President Ihnat called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Tammy Ihnat presented posthumous Carnegie Awards to Georgia Stackhouse (accepted by Pat Pope) and Juanita Sigler (accepted by Ken Brammer).
Bob Hackler presented the annual Friends of the Library report.
Rhea Parshall moved to approve the minutes of the regular meeting held April 15, 2009 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Greg Fisher moved to accept Sarah’s recommendation to move our health and life insurance to Anthem beginning June 1, 2009. Motion carried.
Rhea Parshall moved to accept Sarah’s recommendation to add a key lock and add contacts connected to Sonitrol to the front door project. Motion carried.
Paul Muething moved to accept Sarah’s recommendation to increase our deductible from $1,000 to $5,000 on our building and contents insurance. Motion carried.
Duane Hoak moved to accept Sarah’s recommendation to move our credit card services (used by customers to pay fines and fees) to First Merchants Bank. Motion carried.
Greg Fisher moved to approve the Resolution for the Executive Session held April 15, 2009. Carried.
Next on the Agenda was RSVP donated items. Duane Hoak moved to table this item and refer it back to management for further exploration. Motion carried. It will be on the agenda again in June.
Sarah gave her Director’s report and discussed Legislative issues.
Being no other business and no comments from the floor, Rhea Parshall moved to adjourn. The meeting was adjourned at 5:15 p.m.
Trustees PresentTammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Duane Hoak Jessica Stalnaker Rhea Parshall
Trustees Absent Jim Stuart, President
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
June 17, 2009
President Stuart called the meeting to order at 4:15 p.m. in the Delaware Room of the Main Library. He spoke to the audience briefly about our decrease in property tax money and the resulting budget cuts.
The order of the Agenda was changed and RSVP was moved to the top. Paul Muething moved to adopt Sarah’s recommendation that the RSVP donated items be offered to the donor. If they indicate that they do not want the items or the donor cannot be located, the items will be given to the Friends. Motion carried unanimously. Jessica Stalnaker moved to hold all assets belonging to the RSVP program until requested by a sponsor. Motion carried.
Rhea Parshall moved to approve the minutes of the regular meeting held May 20, 2009 as published. Carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Jim Stuart excused himself from the meeting and Vice President Ihnat presided. Paul Muething moved to pass the Resolution to allow Tammy Ihnat and Greg Fisher to borrow money on behalf of the library from First Merchant’s Bank. Motion carried. President Stuart returned to the meeting.
Next on the agenda was a discussion of the 2010 budget. Greg Fisher said he would like for the 2009 revised budget worksheet to be distributed monthly. Sarah gave the Board members a list of 15 items of areas of suggested cost savings for 2009-2011. Paul Muething, Chair of the Budget Committee, would like the Board members to prioritize these items and return the lists to him by June 30.
Rhea Parshall moved to accept Sarah’s recommendation to replace all the walk-off carpet from the front doors to the security gates with the front door project. The project is still under budget. Motion carried.
Jessica Stalnaker moved to approve Sarah’s recommendation to issue free library cards to children who live outside the library district but are enrolled in a nonpublic school in the library district or who are being homeschooled. Motion carried.
Jessica Stalnaker moved to approve changes to the Library Card Issuing Policy, reflecting changes in student cards, and the Computer Automation Disaster Plan Policy, deleting Muncie Public Library wording. Carried.
Jill Campbell gave her report on Information Services.
Sarah gave her Director’s report and discussed Legislative issues. Staff Development Day on October 23 has been cancelled.
Jim Stuart presented Rhea Parshall with a Certificate of Appreciation for her 16 years of service on the Board.
Being no other business and no comments from the floor, Rhea Parshall moved to adjourn. The meeting was adjourned at 5:55 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker Rhea Parshall
Trustees Absent Duane Hoak
___________________________ Paul Muething, Secretary
____________________________________________________________________ Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees Minutes July 15, 2009
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held June 17, 2009 as published. Carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Sarah has recommended selling the following items: the Wendell Hall Sheet Music Collection, Irish Mail riding toys, the Thurston doll collection, and videoconferencing equipment. Duane Hoak moved to sell the sheet music collection and the videoconferencing equipment. This motion died due to lack of a second. Paul Muething moved to sell the videoconferencing equipment. That motion carried unanimously.
Jessica Stalnaker moved to approve the Resolution for the Executive Session held June 17, 2007. Motion carried. Duane Hoak abstained from voting since he was not at that session.
Beth Oljace gave her report on the Indiana Room.
Sarah gave her Director’s report and discussed Legislative issues. The deadline to submit the library’s budget has been extended.
Being no other business and no comments from the floor, Tammy Ihnat moved to adjourn. The meeting was adjourned at 4:50 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker
Trustees Absent Christi Maidlow
___________________________ Paul Muething, Secretary
____________________________________________________________________ Special meeting Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
August 12, 2009
President Jim Stuart called the meeting to order at 4:15 p.m. in the Miami Room of the Main Library. The purpose of this meeting was to review our core services and review library standards.
Jill Campbell gave a report on the core services of the Information Services department.
Beth Meyer gave a report on the core services of the Lapel Branch.
Beth Oljace gave a report on the core services of the Indiana Room.
Sue Robinson gave a report on the core services of the Children’s department.
Sarah has already made adjustments in adult programming, service to senior centers and homebound customers, jail service, and the school bookmobile schedule.
Sarah defined core services as the most important services we provide to our customers. It is where we put most of our money. Staff has ranked 9 areas of core services in order of importance. The Board was asked to do the same. Their lists will be tallied and compared to the staff’s list.
While the lists were being tallied Sarah talked about library standards. We currently meet all the required standards of the state. Beginning January 1, 2011 a new set of standards will take effect. Of the new ranking we are exceptional in 3 out of 5 categories.
After the Board’s lists were tallied the results were very similar to the staff’s rankings. The biggest difference in the 2 rankings was Information Services and the Lapel Branch. The Board agreed they would like to remove the Branch from the list and look at it separately. After removing the Branch, they agreed to accept the staff rankings as follows (most important to least important): Information Services Programming for Children Early Literacy/Daycare Services Programming for Teens Local History/Genealogy Homebound School Bookmobile Outreach Services
Being no other business and no comments from the floor, Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:15 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Duane Hoak Jessica Stalnaker Christie Maidlow
Trustees Absent None
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
August 19, 2009
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular meeting held July 15, 2009 as published. Christie Maidlow noticed that Duane Hoak’s name was left off as attending the meeting. His name was added. Motion carried. Tammy Ihnat moved to approve the minutes of the special meeting held August 12, 2009 as presented. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. There was a claim for $86.59 left off the list of claims paid after the July 15 meeting. It was added and the signature sheet was corrected. Greg Fisher amended his motion to include this claim. Motion carried.
Paul Muething moved to approve the Resolution to borrow no more than $400,000 from LIRF, to be moved to the Operating Fund. Carried. Greg Fisher moved to approve the Resolution to borrow no more than $260,000 from the Rainy Day Fund, to be moved to the Operating Fund. Carried. Both of these loans will be repaid when we get our property tax check.
Tammy Ihnat moved to approve the Resolution to charge a fee for any non-sufficient funds check that is returned to the library. The customer’s record will be charged with whatever the bank charges the library. Carried.
Duane Hoak moved to advertise the 2010 Operating Budget at $5,477,785 and the 2010 Levy amount at $3,775,000. Motion carried. Greg Fisher moved to advertise the 2010 Library Improvement Reserve Fund budget at $246,371. Motion carried.
It was the consensus of the Board to meet at Lapel in November instead of October.
Tammy Ihnat moved to accept the changes to the Library Card Issuing Policy and the Circulation of Materials Policy as presented. Carried.
Greg Fisher moved to approve the Resolution to remain in the State Internet Consortium. Carried.
Frank Lucas gave his report on Computer Services. Cassaundra Day and Mary Simpson gave their report on Circulation.
Sarah gave her Director’s report. The City of Anderson is now getting fuel for city vehicles at Gas America. That is where staff will start getting gas for library vehicles. Only certain staff will have cards to use and these will be kept in the Business Office and signed out when needed. Paul Muething asked if there was an internal check and balance in place for the corporate credit card. Tonya said it is balanced every month and audited by the State Board of Accounts. He would like for it to be internally checked by someone who does not have a card. Tonya said the third person in the Business Office could start doing that.
Being no other business and no comments from the floor, Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:10 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker Duane Hoak Christie Maidlow
___________________________ Paul Muething, Secretary
____________________________________________________________________ Public Hearing on the 2010 Budget of the Anderson City, Anderson, Stony Creek and Union Townships Public Library. Minutes
September 16, 2009
President Stuart called the public hearing to order at 4:15 in the Board Room of the Main Library.
Sarah said the 2010 Operating Budget has been advertised at $5,477,785, the 2010 Levy amount to be raised at $3,775,000 and the 2010 LIRF Budget at $246,371.
President Stuart asked if there were any comments from the public. There was none.
Duane Hoak moved to adjourn the public hearing.
The meeting was adjourned at 4:20 p.m.
Trustees present Jim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Christie Maidlow Duane Hoak Jessica Stalnaker
Trustees absent None
___________________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
September 16, 2009
President Stuart called the meeting to order at 4:20 p.m. in the Board Room of the Main Library.
Duane Hoak moved to approve the minutes of the regular meeting held August 19, 2009 as published. Paul Muething asked for clarification on the internal check and balance for the library credit card. Tonya said if the third person in the Business Office weren’t there the procedure would be changed so an outside person would audit the account. Motion to approve the minutes carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Next on the Agenda was the 2009 budget and the higher than anticipated shortfall we will have in revenue. Sarah distributed a spreadsheet with 3 options for the Board to consider. Duane Hoak moved to approve Option 2 for further planning purposes. This option uses $227,017 from this year’s excess Operating Balance. The vote was taken with 6 members voting yea and Greg Fisher voting nay. Motion carried by majority.
Paul Muething moved to give Sarah permission to contact commercial real estate agents in order to investigate leasing the Extension Building. Carried unanimously.
Sarah showed the Board members a Procedure for Event of Pandemic Flu, Widespread Illness, or Quarantine to show basics of how APL would operate if the Madison County Health Department found it necessary to declare a pandemic in Madison County. The Board approved this document.
Alice Milley gave her report on Technical Services.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Tammy Ihnat moved to adjourn. The meeting was adjourned at 5:05 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker Duane Hoak Christie Maidlow
___________________________ Paul Muething, Secretary
____________________________________________________________________
Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
October 13, 2009
President Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the public hearing on the 2010 budget held September 16, 2009 as published. Carried. Duane Hoak moved to approve the minutes of the regular monthly meeting held September 16, 2009 as published. Carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. There was a .20 typing error on the amount of the ADP Payroll Processing claim. The total of the claims to be approved is .20 higher than the register shows. This figure was corrected on the original copy. The motion was amended to approve the claims as corrected. Motion carried.
Duane Hoak moved to adopt a 2010 levy amount of $3,775,000. Motion carried. Paul Muething moved approve the revenue expectation of $3,887,049 and a budget to match that. Motion carried. Tammy Ihnat moved to approve a 2010 LIRF Budget of $246,371. Motion carried.
The Budget Committee recommends the following service reductions: 1. The School Bookmobile will operate through December 2009 and then the service will be discontinued. 2. Hours at Lapel will be reduced from 56 hours a week to 30 hours a week; Monday and Tuesday 10:00 am to 7:00 pm, Wednesday and Thursday 1:00 pm to 7:00 pm., closed Friday, Saturday and Sunday. 3. Hours at Main will be reduced from 69 hours a week to 58 hours a week; Monday thru Thursday 10:00 am to 8:00 pm, Friday and Saturday 10:00 am to 5:00 pm and Sunday 1:00 to 5:00 pm. New hours at both locations will start November 2, 2009. Duane Hoak would like for management to have flexibility with the times of operation at Lapel. Paul Muething made a motion from Committee to adopt the above recommendations including Duane’s recommendation for the Director to have flexibility of hours of operation at Lapel. Motion carried unanimously.
Tammy Ihnat moved to give Sarah permission to sign a listing contract with Jim Bittner for negotiating a lease on the Extension Building. Motion carried.
Greg Fisher moved to approve the Resolution Relative to Advance Draw. Motion carried.
Duane Hoak moved to approve the 2010-2013 Technology Plan. Motion carried.
Russ Jones gave his report on Maintenance Services.
Sarah gave her Director’s report.
Being no other business and no comments from the floor, Paul Muething moved to adjourn. The meeting was adjourned at 5:10 p.m.
Trustees PresentJim Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker Duane Hoak Christie Maidlow
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
November 18, 2009
In the absence of President Stuart, Vice President Ihnat called the meeting to order at 4:15 p.m. at the Lapel Branch Library.
Jessica Stalnaker moved to approve the minutes of the regular monthly meeting held October 13, 2009 as published. Carried. Secretary Muething had not yet arrived so Vice President Ihnat appointed Christi Maidlow as Secretary pro-tem to sign the minutes.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Paul Muething moved to approve the 2010 Salary Schedule as presented. There will be no increases in 2010. Motion carried.
Following up on a discussion at the September 24 Budget Committee meeting, Sarah recommended keeping gifts of $999.99 or less, and having the Board decide how to allocate gifts of more than $1,000. Paul Muething moved to approve Sarah’s recommendation. Motion carried.
Sarah gave her Director’s report and also reported on Legislative issues.
Being no other business and no comments from the floor, Paul Muething moved to adjourn. The meeting was adjourned at 4:50 p.m.
Trustees PresentTammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker Duane Hoak Christie Maidlow
Trustees Absent James Stuart, President
___________________________ Paul Muething, Secretary
____________________________________________________________________ Minutes of the regular monthly meeting of the Anderson City, Anderson, Stony Creek and Union Townships Public Library Board of Trustees
December 16, 2009
President Jim Stuart called the meeting to order at 4:15 p.m. in the Board Room of the Main Library.
Paul Muething moved to approve the minutes of the regular monthly meeting held November 18, 2009 as published. Motion carried.
Greg Fisher has examined the claims and found them to be in order subject to an outside audit and moved to accept the claims for payment as published. Motion carried.
Paul Muething moved to approve the Library Emergency Appropriation Resolution as presented. Motion carried.
Greg Fisher moved to approve the Transfer Resolution to move $186,500 from the Operating Fund into LIRF. Motion carried.
Tammy Ihnat moved to accept the Resolution to repay LIRF in the amount of $400,000. Motion carried.
Tammy Ihnat moved to accept the Resolution to repay the Rainy Day Fund in the amount of $260,000. Motion carried.
Our parking lots need to be re-striped to meet ADA handicap parking standards. We have enough spots but they are not wide enough. We also need to add a handicap space in the lot at Lapel. President Stuart has written a letter to Indiana Protection and Advocacy Services to let them know that we will take care of this matter in the spring.
United Way is the new sponsor for RSVP. They only requested that the 2 newest computers, monitors, and a printer be transferred. Sarah will contact the Friends about selling the rest of the items.
Paul Muething gave a report on a Public Library Trustee workshop he attended.
Jackie Davis gave her report on Collection Management.
Paula Balensiefer gave her report on Community Relations.
Sarah gave her Director’s report and also reported on Legislative issues.
Greg Fisher asked that the Lapel report not always be given in February. Tammy moved that the Board’s original motion be amended so that the Lapel report is given annually. Motion carried.
Being no other business and no comments from the floor, Paul Muething moved to adjourn. The meeting was adjourned at 5:25 p.m.
Trustees PresentJames Stuart, President Tammy Ihnat, Vice President Paul Muething, Secretary Greg Fisher, Treasurer Jessica Stalnaker
Trustees Absent Duane Hoak Christi Maidlow
___________________________ Paul Muething, Secretary ____________________________________________________________________ |
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