• 
• 

1994 Minutes

January	April	July	October
February	May	August	November
March	June	September	December

____________________________________________________________________

ANDERSON CITY,

ANDERSON, STONY CREEK, AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING JANUARY 19, 1994

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, January 19, 1994 at 4:15 p.m. in the Extension Services Building located at 125 E. 13th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Rhea Parshall, Robbin Brooks, Bill Simmermon

 

Absent: Sharon Clark, Arthur Leak

 

Others Present:

 

Sally Hunt, Library Director

Donna Cumberland, Associate Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

 

Bill Surbaugh, President, called the meeting to order.

 

Robbin Brooks made a motion to accept the minutes with a correction to the proposed addition to the APL Employee's Manual, adding the words "January after hire", as attached. Rhea Parshall seconded. Motion passed.

 

Bill Simmermon presented the nominating committee's slate as follows: Bill Surbaugh, President; Doug Nelson, Vice-President; Robbin Brooks, Secretary; Arthur Leak, Treasurer; Rhea Parshall, RSVP Board representative. Robbin Brooks seconded. The slate was accepted by acclamation.

 

Doug Nelson made a motion to accept a recommendation to establish a parking policy as follows: Patron parking a priority for the future and the library will no longer rent out new spaces with allowance for Family Network Agency to officially pay for additional spaces they are now using; that people currently renting monthly spaces be allowed to continue renting them on the same basis as before; that the library make available spaces on a temporary basis for special events or special circumstances on a case by case basis, as before. The Board then agreed that the request for parking by Concentric Engineering was for temporary parking and could be approved as requested. Robbin Brooks seconded. Motion passed.

 

The Board concurred with Sally's recommendation that Greg Cripe, Reference Librarian, attend the Public Library Association Conference in Atlanta and asked that he report back with any suggestions for improvements based on his experience at the conference.

 

Regarding the request from Hammond Public Library that asked the Library Board to consider supporting legislation to raise the 55 cent limit on taxes, Doug Nelson made a motion to have Sally send a letter indicating the Board's concern about finding more adequate sources of public support for public libraries, but not supporting action that would allow increases statewide. Robbin Brooks seconded. Motion passed.

 

Sally Hunt gave a brief report on what the Friends have given to the library in 1993. The Board agreed to send a thank-you to the Friends from the Board.

 

Doug Nelson made a motion to approve the library's offering a pre-tax option for employee's health insurance. Rhea Parshall seconded. Motion passed.

 

Sally Hunt reported that Bill Surbaugh has been appointed by the County commissioners to the Library Board for another four (4) year term.

 

Sally gave a brief report on Focus groups and indicated there will be some special groups at a later time. The Planning Committee meets next Wednesday and will receive notes from the focus groups that have met.

 

Donna Cumberland reported that the second National Issues Forum will be on Thursday, January 20 and another on February 17. And a flyer is being prepared for various programs in February for Black History month.

 

Sally reported that the library was closed due to a water leak that burst around 2:30 p.m. Wednesday, January 19. She wasn't sure what the damage was as of yet. The library was also closed due to weather on Monday, January 17.

 

In Arthur Leak's absence, Georgetta Roudebush reported that Arthur Leak, Treasurer, had reviewed the invoices and initialed the claims. Doug Nelson moved to accept the bills. Bill Simmermon seconded. Motion passed.

 

Meeting adjourned.

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK, AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING FEBRUARY 16, 1994

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, February 16, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Arthur Leak, Robbin Brooks, Bill Simmermon, Rhea Parshall

 

Absent: Doug Nelson, Sharon Clark

 

Others Present:

 

Sally Hunt, Library Director

Donna Cumberland, Associate Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Beth Oljace, Technical Services

Sarah Mawhorr, Herald Bulletin Reporter

Jeanne Lee, Exe. Director of Community Foundation

Wilbur Roby, Treasurer of Community Foundation

 

Bill Surbaugh, President, called the meeting to order.

 

Bill Simmermon made a motion to accept the minutes as presented with a correction of Rhea Parshall's name. Robbin Brooks seconded.

Motion passed.

 

Arthur Leak reviewed the invoices and initialed the claims, finding the claims in order. Bill Simmermon seconded. Motion passed.

 

Arthur Leak moved to approve an additional appropriation in the amount of $27,450, needed to make the required 1994 debt payment.

This action will not increase taxes, but merely appropriate what is already available. Rhea Parshall seconded. Motion passed.

 

Executive Director Jeanne Lee and Treasurer Wilbur Roby of the Community Foundation addressed the Board and answered remaining questions of the Board.

 

Bill Simmermon made a motion to adopt the Library Mission State, as attached. Arthur Leak seconded. Motion passed.

 

Robbin Brooks made a motion to accept the Primary and Secondary Roles, as attached. Rhea Parshall seconded. Motion passed.

 

Rhea Parshall asked if the RSVP appointment can be deferred till she has a chance to discuss the matter with the RSVP Board.

 

Sally encouraged Board members to attend the ILF conference.

Reservations need to be made by February 28.

 

Arthur Leak made motion for a resolution of thanks and appreciation to the Friends of the Library for their support for the library in 1993. Robbin Brooks seconded. Motion passed.

 

Sally gave background information regarding legislation affecting library funding and governance and suggested the board comment to their legislator about this matter.

 

Rod Burkett gave a brief update on the 1990 community bookmobile which is in the shop. Rod also reported that when the water entered the building that minor damage was done to the wall but did major damage to the mother board of the Simplex System located by the front entrance.

 

Donna Cumberland distributed flyers and information about upcoming programs and new services.

 

Bill Surbaugh reported the success of the SAT program which was noted and applauded.

 

Meeting Adjourned.

 

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK, AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MARCH 16, 1994

 

 

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, March 16, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at III E. 12th Street.

 

Trustees Present: Bill Surbaugh, Arthur Leak, Rhea Parshall, Robbin Brooks

 

Absent: Doug Nelson, Sharon Clark, Bill Simmermon

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Beth Oljace, Technical Services

Sherry Dougherty, Friends of Library

Sarah Mawhorr, Herald Bulletin Reporter

 

Bill Surbaugh, President, called the meeting to order.

 

Rhea Parshall made a motion to accept the minutes as corrected to read "the 1990 community bookmobile", Arthur Leak seconded. Motion passes.

 

Arthur Leak reviewed the invoices and initialed the claims, finding the claims in order. Robbin Brooks seconded.

Motion passed.

 

Robbin Brooks made a motion to approve attendance at ILF conference in April, 1994, as follows: Bill Surbaugh, Arthur Leak, Rhea Parshall, Sally Hunt, Donna Cumberland, Rod Burkett, Greg Cripe, Georgetta Roudebush, Grace Roberts, Christy Heeter, Susan Davis, Tammy Underwood, Steve Cooper, Ann Weigand. Rhea Parshall seconded. Motion passes.

 

The library board gave their approval of library goals, objectives and special emphasis groups, as attached.

 

Robbin Brooks made motion to modify the salary schedule that makes salaries for similar jobs consistent, i.e., full time and part-time bookmobile drivers would be paid the same and full and part time clerks would be paid the same, as attached. Rhea Parshall seconded. Motion passed.

 

Sally Hunt reported that official notice has been given for the reappointment for Doug Nelson to serve on the Anderson Public Library Board of Trustees.

 

Sally briefed the Board on the EIALSA contract. The Board recommended that Sally bring back a recommendation on this issue at the April 20th board meeting.

 

Sally Hunt reported that the Soroptomist Club will present to the library a collection of Japanese material.

Sally suggested that a Board member be present to receive the material at the reception on Sunday, March 10. Rhea Parshall agreed to attend.

 

Sally Hunt also reported that the library received a $1000 mini grant to purchase reading materials for day care service.

 

Sherry Dougherty gave a brief report on what the Friends are actively doing and have done for 1994.

 

Sally Hunt reported the Paramount would apparently be receiving some funding and she was told the library was listed as a fiscal body. She will get more information on this for the Board.

 

Sally reported on activities that will take place during National Library Week beginning April 17-23.

 

Arthur Leak asked Rhea Parshall to act as Treasurer for the April 20th board meeting.

 

 

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK, AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING APRIL 20, 1994

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, April 20, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Joni Brinkman, Rhea Parshall, Robbin Brooks, Bill Simmermon

 

Absent: Arthur Leak

 

Others Present:

 

Sally Hunt, Library Director

Donna Cumberland, Associate Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Greg Cripe, Reference

 

Bill Surbaugh, President, called the meeting to order.

 

Robbin Brooks made a motion to accept the minutes as presented. Rhea Parshall seconded. Motion passed.

 

Bill Surbaugh welcomed Doug Nelson back from Kenya and welcomed new Board member Joni Brinkman to the Board.

 

In Arthur Leak's absence, Rhea Parshall reported that she had reviewed the invoices and initialed the claims, finding them in order. Bill Simmermon made a motion to approve the bills as recommended. Robbin Brooks seconded. Motion passed.

 

Greg Cripe gave a brief report on the 5th Public Library Association Conference that he attended in March. Greg talked briefly about the latest technology that libraries are changing to and gave recommendations for future consideration.

 

Doug Nelson made a motion to appoint Beth Oljace to the INCOLSA Board. Rhea Parshall seconded. Motion passed.

 

After discussion, Robbin Brooks made a motion to accept the Long-Range Plan for service for the next five years, as attached.

Rhea Parshall seconded. Motion passed.

 

Robbin Brooks made a motion for the following people's names to be put on the safety deposit box: Rod Burkett, Sally Hunt, Bill Surbaugh and Arthur Leak. Doug Nelson seconded. Motion passed.

 

Rhea Parshall made a motion to substitute Rod Burkett's name for Donna Cumberland name on the petty cash disbursement fund.

Bill Simmermon seconded. Motion passed.

 

Doug Nelson made a motion to modify the insurance coverage as presented by the Insurance Committee, as attached. Rhea Parshall seconded. Motion passed.

 

Doug Nelson made a motion to continue present agreements with EIALSA on a month-to-month basis. Robbin seconded. Motion passed.

 

Sally reported on the reception at which materials on Japan were given to the library by the Soroptomists. It was agreed that a letter of thanks be sent from the Board.

 

Doug Nelson made a motion to direct Sally to continue dialogue with the historical group interested in the Lapel house. Sally will let them know what their responsibilities would be and get more information from them. Rhea Parshall seconded. Motion passed.

 

Robbin Brooks made a motion to approve RSVP volunteers continuing to park in the library lot near Rax while working at the Paramount ticket office. Rhea Parshall seconded. Motion passed.

 

Rhea Parshall and Bill Surbaugh gave a brief report on the ILF Conference they attended.

 

Meeting adjourned.

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING MAY 18, 1994

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, May 18, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Arthur Leak, Rhea Parshall, Bill Simmermon,

Doug Nelson, Robbin Brooks, Joni Brinkman

 

Others Present:

 

Sally Hunt, Library Director

Donna Cumberland, Associate Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Beth Oljace, Technical Services

Howard Eldon, Indiana Room

 

Bill Surbaugh, President, called the meeting to order.

 

Doug Nelson made a motion to accept the minutes as presented.

Robbin Brooks seconded. Motion passed.

 

Arthur Leak, Treasurer, reported he had reviewed the invoices and initialed the claims, finding them in order. Joni Brinkman seconded approval of the bills. Motion passed.

 

The Board decided to have two committees work on the 1995 Budget, one being Personnel and the other being All Other Items.

The Personnel Committee will be: Robbin Brooks, Bill Simmermon, Arthur Leak and Rhea Parshall. The All Other Items Committee will be: Bill Surbaugh, Doug Nelson and Joni Brinkman.

 

Howard Eldon gave a brief report on what the Indiana Room has to offer the public and talked about some of the many programs and activities that they have going on.

 

The Board approved form for the Directors evaluation to be filled out individually and sent to the President of the Board for summarization. The Board will discuss the summary in Executive Session with the Director.

 

Doug Nelson moved that all current undesignated gift monies be put in the Madison County Community Foundation. Joni Brinkman seconded. After some discussion, Robbin Brooks moved to table the motion on the Foundation. Joni Brinkman seconded. The chair asked for a show of hands to table the motion. Robbin Brooks, Arthur Leak, Rhea Parshall and Joni Brinkman all signified by saying aye.

The motion passed.

 

The Board authorized Sally to handle the decision regarding the Lapel Historical group who want to use the vacated house in Lapel.

 

Robbin Brooks made a motion for the Library to update the Reciprocal Borrowing application and continue participation in the statewide effort. Joni Brinkman seconded. Motion passed.

 

Donna Cumberland reported on Staff Development Day and that the Lapel Branch, Extension Services and the Anderson Library will all be closed. Doug Nelson volunteered to come and pass certificates out to the staff.

 

Beth Oljace reported that some software will be loaded to the Dynix system. The catalog will be down for about 2-3 days in June, with check-out available through back-up terminals.

 

Rod Burkett reported that the 1990 bookmobile is having problems with the generator and we will probably need a new generator in the near future.

 

Rod Burkett also reported that the Carnegie Room which is one of our main meeting rooms is having temperature control problems and that the architect will be called to take a look at the problem.

 

Sally reported that Life Insurance cost to the library went up a little but other insurance premiums stayed the same and that Blue Cross Blue Shield coverage will be retained for the time being.

 

Sally gave each Board member a copy of the Library Long-Range Plan.

 

Meeting Adjourned

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING JUNE 15, 1994

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, June 15, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Doug Nelson, Bill Simmermon, Robbin Brooks, Joni Brinkman

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Sherrill Franklin, Extension Services Manager

Sherry Dougherty, Friends of the Library

 

Doug Nelson, Chairperson, called the meeting to order.

 

Robbin Brooks made a motion to accept the minutes as presented.

Bill Simmermon seconded. Motion passed.

 

Bill Simmermon reported he had reviewed the invoices and initialed the claims.

He moved to allow the claims for payment as listed. Robbin Brooks seconded.

Motion passed.

 

Bill Simmermon reported the 1995 Budget Personnel Committee had their first meeting and are planning to meet again next week. The All Other Items Committee will meet June 22nd at 4:15 p.m. Sally presented a Budget schedule.

 

Sherry Dougherty reported on the activities of the Friends of the Library.

New Officers for 1994-95 are Sherry Dougherty, President; Jayne Smith, Secretary; Wanda Mitchell, Treasurer.

 

Sherrill Franklin reported on the many services offered through Extension Services including services provided by the bookmobiles in the community and at the schools and service at the county jail every other week.

 

Sally reported the flood and earthquake insurances are intact.

 

Sally reported the library will be receiving an additional $12,734 in the Collier estate.

 

Sally and Rod met with Bob Taylor of the Anderson Fire Department about the Fire Safety House. Sally will be reporting again after she has further talks with Bob Taylor.

 

Information on a United Way trustee training workshop was distributed.

 

Sally read a letter of resignation from Meg Lambooy, Children’s Librarian.

The resignation will be effective July 15, 1994.

 

Sally and Rod will be meeting on June 16 with Mike Montgomery about what can be done to correct buildup of ice on the roof in the winter and about a better control of the heating and air conditioning in the Carnegie Room.

 

The Madison County Foundation decision was tabled until July meeting.

 

Meeting adjourned.

 

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES

MEETING JULY 20, 1994 4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, July 20, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Doug Nelson, Bill Surbaugh, Rhea Parshall, Robbin Brooks, Bill Simmermon, Arthur Leak

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Greg Cripe, Head of Reference

Beth Oljace, Head of Technical Services

Susan Maxwell, Herald Bulletin

 

Bill Surbaugh, President, called an Executive Session to discuss the Director's annual evaluation.

 

The Board certified that the Executive Session was solely for evaluation of the Director. Following this he called the meeting to order.

 

Doug Nelson made a motion to accept the minutes as presented.

Robbin Brooks seconded. Motion passed.

 

Arthur Leak, Treasurer, reviewed the invoices and initialed the claims finding them in order. He moved to allow the claims for payment as listed. Robbin Brooks seconded. Motion passed.

 

Arthur Leak made a motion to offer Sally Hunt, Library Director a 3% increase retroactive to her anniversary date. Robbin Brooks seconded. Motion passed.

 

Sally reported that the assessed valuation figure for 1995 is $423,647,361, which is up 1.35% over last year.

 

Bill Simmermon gave a report from the personnel committee and their recommendations (attachment I, pages one and two). Sally noted the cost per individual for Blue Cross Blue Shield should read $3,450 for 1994 plus any increase for 1995.

 

Doug Nelson gave a report from the All other committee (attachment II) and their recommendation of Scenario 2.

 

The Board also discussed the tax rate in reference to the 1995 Budget. The consensus of the Board was to have Sally Hunt look at the different tax rates and bring back recommendation to the Board, based on priorities suggested by Board members and her own.

 

Doug Nelson moved to advertise the 1995 Budget at $2,924,740.

Bill Simmermon seconded. Motion passed.

 

Robbin Brooks made a motion to approve positions and realignment as recommended by the personnel committee on page one of attachment I section salary/positions, Rhea Parshall seconded. Motion passed.

 

Beth Oljace gave a brief report on what the Technical Service Department does and talked about public service impacts.

 

Sally reported that the library was awarded the $35,000 federal Literacy grant again. Marybeth Schlabach, RSVP coordinator took leave to have a baby and decided that she liked it so much that she will not be returning, but she will be working part-time until she is replaced.

Marcia Murphy has accepted the position of Head of Children's Department. Barbara Hoover a former staff member and a sub has agreed to put in some part-time hours with the Children's department.

 

Sally also reported Special Services materials and resources will be moved out into the entire library system by the end of this year.

 

Sally also reported that the library has received the final check of $12,347.06 from the Collier Fund.

 

The Lapel Historical Group has decided they can't afford the insurance on the house and has let us know that it's not feasible for them to rent the house.

 

Rod Burkett reported that the Carnegie Room will need some air defusers and additional air returns in order to control the temperature. This work will begin as soon as possible.

 

Meeting adjourned

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY,

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

 

AUGUST 17, 1994 4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Monday, August 17, 1994 at 4:15 p.m. in the Board room of the Anderson Public library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Joni Brinkman, Bill Simmermon,

Robbin Brooks, Arthur Leak, Rhea Parshall

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Carmeal Moore, Secretary/Receptionist

Georgetta Roudebush, Office Manager

Beth Oljace, Technical Services

Greg Cripe, Reference Librarian

Linda Funk, Admin. Assistant/Serials Lib.

Kevin Waldrep, Maintenance

Tony Fort, Maintenance

Tom Tate, Maintenance

Susan Clark, Reference

Sheila Love, Technical Services

Jan Smith, Audio Visual

David Coburn, Security

Grace Roberts, Bookmobile Department

 

Bill Surbaugh, President, called the meeting to order.

 

Doug Nelson made a motion to accept the minutes as presented.

Joni Brinkman seconded. Motion passed.

 

Arthur Leak reported he had reviewed the invoices and initialed the claims finding them in order. Joni Brinkman seconded approval of the report. Motion passed.

 

After discussion, Bill Simmermon made a motion to adopt the advertised budget of $2,924,740 for 1995. Joni seconded. Arthur Leak moved to amend the budget subject to clarification of the estimated funds to be raised and review at the September meeting.

It was noted that a typographical error should be corrected in the first column for "other insurance," Robbin Brooks seconded.

Motion passed and the motion on the budget also passed.

 

Sally reported on new positions (in addition to those approved at the July 20 meeting as part of re-organization and re-assignment) that would be included in the 1995 budget.

 

The following items from the Director's Report will be taken up as policy items in September: Item D, an added holiday for staff, recommended as the Martin Luther King holiday with the library closing that day; Item E, one added personal business day;

Item F, long term disability insurance; Items J and K, and the two issues on scheduling as recommended by the Personnel Committee.

 

Arthur Leak made a motion that if the Commissioners made cuts, that salaries and as much as possible and that therefore the appropriated for LIRF this year be lowered Brinkman seconded. Motion passed.

 

State Board of Tax materials be protected amount to be to cover cuts. Joni

 

Linda Funk reported on her work including what the library has to offer to the public in the Serials collection. Linda said her role as Administrative Assistant will expand to include interviewing, hiring, training professionals as well as support staff, and she will continue training for work study students, and summer help, etc. Linda also reported some of the positions that the library is in the process of trying to fill: RSVP director, part-time librarian at Lapel, two part-time clerks in Extension Services.

 

Sally reported that she talked to EIALSA director and has offered three choices of space: computer room, basement, and Lapel house. The Business Office will move to the EIALSA space in September.

 

Sally also reported that the Insurance Advisory committee wanted the library Board to be aware that they are recommending Preferred Care providers.

 

Rob Burkett reported the Fire Department personnel have been working on the Fire & Safety House and that a meeting is scheduled next week to get more information from them.

 

Meeting adjourned.

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

SEPTEMBER 21, 1994

4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, stony Creek, and Union Townships Public Library met Wednesday, September 21, 1994, at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th street.

 

Trustees Present: Bill Surbaugh, Arthur Leak, Robbin Brooks, Doug Nelson, Rhea Parshall

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmeal Moore, Receptionist

Linda Funk, Admin. Assistant

Liz Green, Literacy

David Coburn, Security

Sherry Dougherty, Friends of Lib.

Tony Fort, Maintenance

Ann Weigand, Extension Services

Grace Roberts, Extension Services

Sheila Love, Technical Services

 

Bill Surbaugh, President, called the meeting to order.

 

Rhea Parshall made a motion to approve the minutes as presented. Doug Nelson seconded. Motion passed.

 

Arthur Leak reported he had reviewed the invoices and initialed the claims finding them in order. Doug Nelson seconded. Motion passed.

 

Doug Nelson made a motion to table the discussion on the budget till the fifth board member Robbin Brooks arrived. Arthur Leak seconded. Motion passed.

 

Doug Nelson moved to adopt the proposed memo of understanding with EIALSA, as attached. Arthur Leak seconded. Motion passed.

 

The Director, Assistant Director, Extension Services Coordinator and two library board members; Arthur Leak and Rhea Parshall, will all work as a committee on the Capital Project Plan.

 

Doug Nelson made a motion to reaffirm the 1995 budget as already adopted, except for what will be needed to be cut from LIRF to meet maximum levy requirements (approximately 14,000, it is estimated); and approve an operating balance that would result in a tax rate at the 1994 level; but that if income is significantly less, resulting in further cuts being needed rather than in an operating balance, that the Board adhere to its August resolution: "If income shortfalls require further cuts, salaries and materials be protected as much as possible and that therefore the amount to be appropriated for LIRF this year be lowered to cover cuts." Robbin Brooks seconded. Motion passed.

 

Doug Nelson made a motion to add long-term disability insurance for staff, starting January 1, 1995. Robbin Brooks seconded. Motion passed.

 

Rhea Parshall made a motion that Department Heads work an evening and weekend regularly, at least semi-annually, in order to be able to evaluate all staff fairly and to be able to assess public service needs. Doug Nelson seconded.

Motion passed.

 

Arthur Leak made a motion re-affirming that Staff members are employed for system wide assignment and may be asked to work any hours the library system is open, and the wording be modified to read ".. .may be asked to work any hours required by the library." Robbin Brooks seconded.

Motion passed.

 

Robbin Brooks made a motion to add one additional personal business day bringing the total to three beginning January 1, 1995. Rhea Parshall seconded. Motion passed.

 

After lengthy discussion, action on closing the library on Martin Luther King Jr. day was postponed to the November board meeting.

 

Sherry Dougherty, Friends of the Library, gave a brief report on their funding, nothing that each year both their revenue~ and their donations to the library are increasing.

 

Liz Green gave a brief report on literacy services and how many people they have been able to help over the years.

Liz also reported that over the past year the literacy department received a $1,000 mini grant to buy more literacy materials.

 

Linda Funk reported on personnel changes. Linda reported that a reception for the new RSVP director June Holt will be held in the Carnegie room on October 14 from 11 a.m. to 2 p.m. A co-op student from Highland High School will be working on weeding the collection in the Extension Services Building.

 

Rod Burkett reported that the Fire Safety house is scheduled to open on October 29.

 

Rod Burkett reported that adjustments have been made in the Carnegie Room. Rod also showed samples of snow guard material that we could have installed on the roof to stop ice from falling. Doug Nelson made a motion to proceed with getting estimates for having the guards installed on the roof.

 

Sally Hunt gave a brief report on Internet.

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

OCTOBER 19, 1994 4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, October 19, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Rhea Parshall, Joni Brinkman

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Linda Funk, Administrative Assistant

Larry Vanbuskirk, Maintenance

Beth Oljace, Technical Services

Tony Fort, Maintenance

Tony Misner, Extension Services

Grace Roberts, Extension Services

June Holt, RSVP Director

David Coburn, Security

 

Bill Surbaugh, President, called the meeting to order.

 

Doug Nelson moved to approve the minutes as presented.

Rhea Parshall seconded. Motion passed.

 

Sally Hunt reported that the hearing with State Board of Tax Commissioners had gone well, with the Board President and Treasurer in attendance as well as staff. The State Tax Board will adjust figures to maintain the 1994 tax rate in 1995 for the operating budget and will adjust the bond and interest redemption fund rate by less than 1 cent as required to retire the bonds on schedule.

 

Bill Surbaugh, President, opened the bids that were submitted for sealing and striping of the parking lot and Snow Guards for the Roof. Bid #1 for Snow Guards: Don J. Crookston Corporation, Muncie Indiana, $7,493.00. Alternate bid of $13,688.00. Bid #2 for Snow Guards: Fredricks Inc., Pendleton, IN., $22,902.00. Bid #1 for Sealing and Striping: L.M. Jackson and Sons, Anderson Indiana, $1,761.05. Bid #2 for Sealing and Striping: E&B Paving, $2,385.00 for sealing, $332.00 for striping. Bids were given to Rod Burkett, Assistant Director, for evaluation and advisement.

 

Georgetta Roudebush reported that potential depositories are being notified as per state law so that in November the Library Board can meet as the "Board of Finance" to determine where libraries funds will be deposited.

 

Sally Hunt reported that Jim Freeman recommended the Fire Safety House be retained under the library's ownership, and that it be leased to the people that would operate the House for $1 year. Jim Freeman and the Insurance Committee both agreed that the operator provide necessary insurance for the operation and that proof of that insurance be given to the library every year. Sally Hunt also suggested that a formal resolution signed up so that both sides have a mutual understanding and agreement as to what responsibilities each party has in relationship to the Fire Safety House.

 

Rob Burkett reported on the bid responses, noting that they met specifications. Doug Nelson made a motion to accept the bid from Don J. Crookston, to put on the Snow Guards but not to exceed $13,688.00. Rhea Parshall seconded. Motion passed.

 

Rhea Parshall made a motion to accept the bid from L.M. Jackson and Son, to seal and striped the parking lot at $1,761.05. Joni Brinkman seconded. Motion passed.

 

Sally Hunt gave a brief report on Capital Improvements Planning Committee.

 

Larry Vanbuskirk, Head of Maintenance, gave a brief report on maintenance duties. Larry also mentioned that he and 7 staff do a variety of tasks from cleaning all three buildings to repairing equipment, setting up meeting rooms daily, and transporting material and equipment back and forth from Main, Extension Services and Lapel.

 

Linda Funk introduced June Holt, new RSVP Director. Linda also gave a report on personnel changes. Linda reported that the library has been using a temporary service to help cover come vacancies and reported that we are currently interviewing for two full-time clerks positions. Susan Akers the new Community Relations Coordinator will start Tuesday, November 1. Two Anderson University Students are employed in the library. Extension Services now has two co-op students.

 

Rod Burkett reported that National Issues Forums will be on Tuesday, November I, from 7-9 p.m. in the Carnegie Room. The topic is "Kids Who Commit Crimes". Rod also reported the Friends of the Library purchased marker boards to be placed in the meeting rooms.

 

Georgetta Roudebush reported that Arthur Leak did come in and review the bills and initialed the claims and that he had no questions concerning the bills. Rhea Parshall made a motion to approve the bills. Joni Brinkman seconded. Motion passed.

 

Rhea Parshall made a motion to adjourn the meeting. Joni Brinkman seconded. Motion passed

 

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

 

NOVEMBER 16, 1994 4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, November 16, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Robbin Brooks, Arthur Leak,

Bill Simmermon, Rhea Parshall, Joni Brinkman

 

Others Present:

 

Sally Hunt, Library Director

Rod Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Carmealynn Moore, Secretary/Receptionist

Linda Funk, Administrative Assistant

Susan Akers, Community Relations Coordinator

Beth Oljace, Technical Services

Tony Misner, Extension Services

Grace Roberts, Extension Services

Sheila Love, Technical Services

David Coburn, Security

Tony Fort, Maintenance

Ann Weigand, Extension Services

Amy Ash, Highland High School

 

Bill Surbaugh, President, called the meeting to order.

 

Robbin Brooks made a motion to approve the minutes as presented.

Bill Simmermon seconded. Motion passed.

 

Arthur Leak stated when reviewing the bills that claims #1621 and claim #1622 which were two transfers, were not present when he reviewed the bills. Arthur Leak made a motion to accept the bills presented. Robbin Brooks seconded. Motion passed.

 

Robbin Brooks made a motion that a library employee retiring at the age of 62 or above with 15 years in the Indiana Public Employees Retirement Fund may elect to continue his or her medical insurance with the library continuing to pay the library portion (for the individual only and not for dependents), until the individual becomes eligible for Medicare. This option applies only to current medical benefits and is subject to all plan changes for active employees. The option is available only one time: at retirement date and must be elected within 31 days of retirement. This benefit ceases at age 65 or earlier if the retiree becomes eligible for Medicare. Joni Brinkman seconded. Motion passed.

 

Arthur Leak made a motion authorizing the library to close in observance of Martin Luther King Day and that it be an added paid holiday. Joni Brinkman seconded. Doug Nelson moved to amend Arthur Leak's motion to include the stipulation that the Director establish educational programs in the library for the community in observance of all national holidays on a rotating basis, (Presidents Day, Memorial Day, Independence Day, Veterans Day, Martin Luther King Jr. Day and Labor Day). Arthur Leak seconded. Motion passed. Two holidays a year will be highlighted and the Director will work with staff on a review of the holiday schedule during 1995.

 

Bill Surbaugh called for a vote on the amended motion. Motion passed.

 

Sally Hunt gave a brief report on Internet grant project.

 

Robbin Brooks moved that the Anderson Public Library join the Madison County Community Foundation, noting that a dollar amount will be determined at the December meeting. Joni seconded. Motion passed.

 

Susan Akers the new Community Relations Coordinator, reported on projects she's working on for 1995. Susan also reported that she will be working more closely with the schools to make them aware of what we have to offer.

 

Linda Funk reported that the library is in the process of taking applications for the Head of Maintenance position that Larry Vanbuskirk held. Linda also reported that Georgetta will be retiring December 31, 1994 and that we are in the process of hiring someone for her position.

 

Rod Burkett reported on the work that is being done on the parking lot, and that snow guards for the roof will be placed soon.

 

Sally Hunt reported on a letter that will go out in early December to businesses and other organizations telling them what the library has to offer them and how they can help the library, including an Adopt-a-Shelf opportunity.

 

Meeting adjourned.

 

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)

ANDERSON CITY

ANDERSON, STONY CREEK AND UNION TOWNSHIPS

PUBLIC LIBRARY

BOARD OF TRUSTEES MEETING

DECEMBER 21, 1994 4:15 P.M.

 

The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, December 21, 1994 at 4:15 p.m. in the Board Room of the Anderson Public Library located at 111 E. 12th Street.

 

Trustees Present: Bill Surbaugh, Doug Nelson, Joni Brinkman, Bill Simmermon, Robbin Brooks, Rhea Parshall

 

Others Present:

 

Sally Hunt, Library Director

Rob Burkett, Assistant Director

Georgetta Roudebush, Office Manager

Colleen Roe, Office Manager

Carmealynn Moore, Secretary/Receptionist

Grace Roberts, Extension Services

Tony Misner, Extension Services

Beth Oljace, Technical Services

David Coburn, Security Officer

Tony Fort, Maintenance

 

Bill Surbaugh, President, called the meeting to order.

 

Doug Nelson made a motion to approve the minutes as presented. Robbin Brooks seconded. Motion passed.

 

Bill Simmermon, Acting Treasurer, made a motion to accept the bills as presented. Joni seconded. Motion passed.

 

Doug Nelson made a motion to allow transfer of funds be made as attached. Rhea Parshall seconded. Motion passed.

 

Robbin Brooks made a motion to encumber $25,000 out of the 1994 budget to pay the firm of Don J. Crookston Corp., for installation of snow guards on for the roof. Joni Brinkman seconded. Motion passed.

 

Joni Brinkman made a motion to approve a transfer of Collier and Thompson gift funds to the Madison County Community Foundation, Inc., in the amount of approximately $39,849.98 to be held as an Anderson Public Library endowment fund. Interest from this endowment will be used for special projects sponsored by the Library. Rhea Parshall seconded. Joni Brinkman, Doug Nelson, Rhea Parshall and Bill Surbaugh voted aye; Robbin Brooks, Bill Simmermon voted nay. Motion passed.

 

Bill Surbaugh, President, turned the meeting over to vice-president Doug Nelson before leaving.

 

Doug Nelson, Vice-President, opened bids for a temporary loan to meet the expenses of the Library that will be incurred in 1995:

Citizen's Bank offered the loan at 5.48%; National City Bank at 7.125% and star Financial at 7.00%. Robbin Brooks made a motion to accept the lowest bid at 5.48% pending review by legal council.

 

Joni Brinkman moved that, in order to continue to expedite timely payment of certain items, the Director be authorized to approve checks for the following items: routine payroll checks, related benefit payments (PERF, etc.) with deadlines, approved conference and training registrations and library utility bills, with the understanding that these items will appear on the subsequent appropriation record for Treasurer's signature and Board approval at the next meeting. Rhea Parshall seconded. Motion passed.

 

Bill Simmermon made a motion to approve revised duties for the Business Manager's position along with reclassification to the Librarian III. Joni Brinkman seconded. Motion passed.

 

Joni Brinkman made a motion to authorize Colleen Roe to be responsible for the cash change fund. Rhea seconded. Motion passed. Rhea Parshall seconded. Motion passed.

 

Joni Brinkman made a resolution of appreciation recognizing Georgetta Roudebush's long years of faithful service to Anderson Public Library. Rhea Parshall seconded. Motion passed.

 

Doug Nelson announced the Nominating Committee for 1995 will be Bill Simmermon and Bill Surbaugh as Chair of the committee.

 

David Coburn, Security, reported that he has one full-time staff besides himself who handle problem situations on a regular basis and help Maintenance as needed.

 

Doug Nelson reported the Friends have given the library more than $7,000.00 this year.

 

Sally Hunt gave a brief report on personnel and the Internet project, indicating that the community foundations of Pendleton, Madison, Henry and Delaware Counties are interested and helping with contacts. An important public meeting will be held on January 23 with a demonstration of Internet access.

 

Meeting adjourned

 

Secretary

Anderson Public Library

Board of Trustees

____________________________________________________________________

(Return to the Top)