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1989 Minutes
____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES
January 5, 1989 The Board of Trustees of the Anderson City, Anderson, Stony Creek and Union Townships Public Library met Thursday, January 5, 1989 at 4:15 p.m. in the Board Room of the library. Trustees present: Emily Carroll, William Hardacre, Marilyn Moneyhun, Margaret Rich, Lois Church, Susan Lutz, and J. Douglas Nelson. Others present: David Bucove, Library Director; Georgetta Roudebush, Office Manager; James E. Freeman, Jr., Library's Attorney; Richard Bohnenkamp, City Controller; Allen Robertson, and members of the News Media.
Dr. Nelson, President, called the meeting to order.
Mr. Hardacre moved to accept the minutes of the December 8, 1988 meeting as presented. Seconded by Mrs. Lutz. Passed unanimously by the Board.
Dr. Nelson read an Emergency Appropriation Resolution to transfer the following appropriations: LIBRARY OPERATING FUND IV CAPITAL OUTLAY AMOUNT INCREASED Land $10,000.00 IV CAPITAL OUTLAY AMOUNT REDUCED Books & Materials $10,000.00 Mrs. Carroll moved to adopt the resolution as read. Passed unanimously by the Board. Seconded by Mrs. Church.
Mrs. Carroll reviewed the invoices and initialed the claim vouchers, reporting all in order. After a discussion about the invoices Mrs. Carroll moved to allow the claim vouchers for payment as listed. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Bucove presented a Memorandum of Agreement between Eastern Indiana Area Library Services Authority and the Anderson City, Anderson, Stony Creek, and Union Townships Public Library to establish a set of formal telefacsimile polices to be used when transmitting TFX messages within the Indiana Library and Information Services Network. The ILISN Telefax service is free to the library.
Mr. Bucove also presented another Memorandum of Agreement between EIALSA and Anderson Public Library for the provision of CD-Rom Services. The CD-Rom equipment will be free to the library and the library agrees to maintain the equipment during the three year period. The equipment will become the property of the library after the three years. Mrs. Moneyhun moved to accept both Memorandums as presented. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mr. Bucove informed the Board an election of officers should be on the February Meeting agenda. Dr. Nelson appointed Mrs. Moneyhun and Mrs. Rich to serve on a nominating committee for an election of officers to be held at the February 16, 1989 meeting.
Mr. Bucove asked the Board for authority to engage an engineer to evaluate the roof of the main building. He asked the Board to determine not to provide any notice for this purpose as allowed under IC 5-16-11.1-4 (a) (4) since such an engineer would be one of a limited number of specialists brought in from outside the community and would be used primarily for examination and evaluation. Mr. Hardacre moved to accept Mr. Bucove's recommendation to determine not to provide any notice to hire an engineer to examine and evaluate the roof. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove reported the library has received approved for a LSCA mini grant of $985.00 from the Indiana State Library. The funds are to train Outreach Staff in basic sign language, printed educational materials and video signed stores for children and deaf awareness materials for the adult deaf community.
The Anderson Public Library Model Railroad Club have been laying track for the model railroad on the third floor of the library.
There being no further business, Mr. Hardacre moved to adjourn. Seconded by Mrs. Rich. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES
February 16, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met February 16, 1989 immediately after the Board of Finance meeting in the board room of the library. Trustees present: Larry Davis, Marilyn Moneyhun, Margaret Rich, David Eicks, and Douglas Nelson. Trustees not attending: Lois Church and William Hardacre. Others present: David Bucove, Library Director; Georgetta Roudebush, Office Manager; Elsie Perdiue, President, Friends of the Library; and the News Media.
Dr. Nelson called the meeting to order.
Dr. Nelson welcomed two new Trustees, Larry Davis and David Eicks. Mr. Davis was appointed to the Library Board by the Madison County Council and Mr. Eicks was appointed by the Madison County Commissioners. Each appointment is for four years.
Mrs. Moneyhun moved to accept the minutes of the January 5, 1989 meeting as presented. Seconded by Mrs. Rich and passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Perdiue reported on the activities of the Friends of the Library. Book stacks have been placed in the John Berry Room accessible to the stairway and a book shop is being operated on Thursday of each week. The original book sale was conducted on February 11th and 12th in conjunction with the Scoutacular held in the John Berry Room. The proceeds from this sale totaled $230.00 and were designated to benefit the Children's Department.
Mr. Bucove presented revised By-Laws for the Board to review.
Mrs. Rich recommended the following names to serve as officers of the Board for the coming year: President, Dr. J. Douglas Nelson Vice President, Mrs. Lois A. Church Secretary, Mrs. Margaret L. Rich Treasurer, Mrs. Marilyn S. Moneyhun Mr. Eicks moved to accept the slate of names as presented to serve for the coming year as officers of the Board of Trustees. Seconded by Mr. Davis. Passed unanimously by the Board.
Mr. Bucove presented information about the Tax Reform of 1986, Section 89. This Tax Reform was basically designed to make sure employees are not discriminated against. He is not sure how this will effect the library since there are benefits available to full time employees and part time employees who have worked for three (3) years, but not to employees who work only part time and have less than three (3) years of service. Mr. Bucove is codifying all benefit plans into a single document and will have it ready in sixty (60) to ninety (90) days for presentation to the Board.
The NAACP Women's Auxiliary at their annual luncheon, February 4, 1989 has given to the library $500.00 worth of books relating to Black Women and American History. A very nice collection of books. Some the library already have and others will help to fill the holes in our collection. All will make a nice addition to the library's collection. They are children's books, adult books, and some which will be added to the Reference Department.
Dan Quickel has donated his law library to the library upon his retirement from his practicing law. His wife, Marilyn Quickel was on the library board years ago.
The Literacy Program is having their first graduation ceremony at their annual breakfast, February 27, 1989 and invite all of the Board Members to attend.
Murder In The Library is a "Let s Talk About Mystery Novels" program which has been made possible through a matching grant from the Indiana Humanities Council. Two of the sessions already have been held and have received very outstanding response.
A new program through the Extension Services and the Urban League is to be held February 21st. "the Generation Gap" is a story hour for Grandparents/Great-Grandparents and their grandchildren.
Will have an audit from the State Action office on the activities of the R.S.V.P. program for the last year.
The Anderson Newspapers will be recognizing an outstanding student from one the three local high schools each month. There will be five categories and the library will be sponsor of one of the categories. It was about eighteen to twenty four months ago that Mr. Freeman asked the library to become involved in such a program.
Received a sizable collection of Indiana Authors and first addition books from Silas Smucker of Goshen, Indiana. Mr. Smucker was greatly concerned that his collection be placed in a library where they would be preserved and appreciated. .
There being no further business, Mrs. Rich moved to adjourn. Seconded by Mr. Eicks. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 16, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, March 16, 1989 at 4:00 p.m. in the Board Room of the library. Trustees present: Larry Davis, Marilyn Moneyhun, David Eicks, and Margaret Rich. Trustees not attending: Lois Church, Douglas Nelson, and William Hardacre. Others attending: David Bucove, Library Director; Georgetta Roudebush, Office Manager; Pamela Morris, AV Librarian; Sue Carter, Literacy Coordinator; Don Stevens, Anderson Noon Lions Club; Dave Frost, Demar Industries and Mike Alexander, Herald/Bulletin News Reporter.
Mrs. Rich, Chairperson, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the February 16, 1989 meeting as presented. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. After a discussion was held about the invoices, Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mr. Davis. Passed unanimously by the Board.
Mr. Stevens from the Anderson Noon Lions Club presented a PC computer to the library. The computer is located in the Audio Visual Department to be used in conjunction with the Literacy Program. The gift includes Intensive Phonics software and audio tapes. The software and tapes are instructual aids for the person learning to read or become a better speller.
Mr. Frost presented a memorial plate to be attached to the computer recognizing the Anderson Noon Lions Club as the donor of the computer to the library. Mr. Frost expressed his gratitude in being able to take part in supplying the computer. The computer is IBM compatible.
Mr. Bucove presented a report from Elsie Perdiue on the activities of the Friends of the Library. The book sale being held in the John Berry Room of the library every Thursday continues to be successful. Revised By-Laws were presented for approval. Mrs. Moneyhun moved to accept the revised By-Laws as presented. Seconded by Mr. Eicks. Passed unanimously by the Board.
An application for the library to receive state funds was presented. Mr. Bucove explained only libraries applying, receive these funds. Mr. Davis moved to approve the application, allowing the library to receive the state funds. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mr. Bucove's report: Presented copies of a newspaper article featuring the two Irish Mail handcars on display in the Indiana Room. The oldest handcar was manufactured by the Hill-Standard Co., Anderson, circa 1915. The second one, loaned by Paul Brinduse, was manufactured by the Pearson Co., circa 1945.
The Outreach Department will host a tea, April 9, 1989 at 2:00 p.m. at the Extension Services building honoring the R.S.V.P. Volunteers.
The Indiana Room will be conducting genealogy classes. Classes will meet Tuesdays, April 4th through May 23rd, 6:30 p.m. - 8:30 p.m. Registration is required.
ILA/ILTA Conference will be May 11th through 13th in Fort Wayne, Indiana. Reservation deadline is April 24th. Most of the trustees meetings are scheduled for Saturday, May 13th.
Ken Montgomery's office is working on the east parking lot plans.
Board of Trustees dinner to honor Emily Carroll and Susan Lutz will be March 31, 1989 at 6:30 p.m. at the Fall Creek House.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Moneyhun. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
APRIL 20, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, April 20, 1989 at 3: 00 pm at the Lapel Public Library, Lapel, Indiana. Trustees present: Larry Davis, Marilyn Moneyhun, Margaret Rich, William Hardacre, and Douglas Nelson. Trustees not attending: Lois Church, David Eicks. Others present: David Bucove, Library Director, Georgetta Roudebush, Office Manager, and Anderson Newspapers, Inc. Reporter
Dr. Nelson, President, called the meeting to order.
Mrs. Rich moved to accept the March 17, 1989 minutes as mailed. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. After a discussion about the invoices, Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mr. Hardacre and passed unanimously by the Board.
Mr. Bucove reported on the activities of the Friends of the Library. The Used Book and Gift Shop has registered proceeds of $923.55 since its official opening, February 16, 1989. Granted funding to Madison County Literacy Coalition and to Extension Services for projects within their programs. The Board of Directors announced they will hold their annual book sale in conjunction with the Meridian Street Festival in addition to the regular Thursday book sale. The Shop will be open June 1 through June 4. The annual membership meeting will be held June 14 in the Carnegie Room with Mayor J. Mark Lawler as the scheduled speaker. The Board will meet immediately following to select the new officers for the coming year.
Mr. Bucove presented two ALSA contracts for approval. The agreements are between Eastern Indiana ALSA and the library. The first contract designated the library as a Reference Services Center and EIALSA to host interlibrary loan and reference referral services to member libraries.
The second contract presented designated the library as a Film Services Center with EIALSA to provide film service to member libraries.
Mr. Bucove explained these contracts are similar to the previous year contracts other than the budget amount has been increased.
Mrs. Moneyhun moved to accept both contracts between Eastern Indiana ALSA and the Anderson City, Anderson, Stony Creek, and Union Townships Public Library as presented. Mrs. Rich seconded the motion. It was passed unanimously by the Board.
Mr. Bucove informed the Board the library is obligated to the City of Anderson to pave the east parking lot located on the south east corner of 12th and Central Avenue. Montgomery's and Associates are preparing the specifications and they will be ready in time to receive bids at the May Board Meeting.
Mr. Bucove reported he had attended a workshop which he received further information about the Section 89 tax laws. Will have a plan ready to present at the June Board Meeting. Hospitalization may cause a problem because of employees working over l7½ hours per week and less the 30 hours per week have never been offered the option.
It was the consensus of the Board to continue through May mailing the monthly claim sheet out with the agenda a week in advance.
The RSVP Federal Examiners made their annual inspection of the RSVP Program at the Outreach Services and informed Mr. Bucove that one of the Library Trustees must be on the RSVP Council. The Council meets one morning per week.
Mr. Bucove reported that National Library Week was a great success. Attendance at some of the meetings was so great there was not enough room for everyone in the Carnegie Room, so people were spilling out into the lobby.
Mr. Bucove asked that the Cash Change Fund be increased by $285.00. Mrs. Moneyhun moved to increase the Cash Change Fund to $385.00, appointing Georgetta Roudebush custodian of the funds. This was seconded by Mr. Hardacre and passed unanimously by the Board.
There will be a Trustees Workshop at the State Library June 3, 1989
It was the consensus of the Board giving Mr. Bucove authority to offer the old blue bookmobile trailer as surplus property.
There being no further business, Mr. Hardacre moved to adjourn. Seconded by Mrs. Rich. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
May 26, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Friday, May 26, 1989 at 3: 00 p. m. in the Board Room of the library. Trustees present: Larry Davis, Marilyn Moneyhun, Margaret Rich, David Eicks, and J. Douglas Nelson. Trustees not attending: Lois Church and William Hardacre. Others present: David Bucove, Library Director; Donna Cumberland, Assistant Director; Frank Lucas, Outreach Coordinator; Georgetta Roudebush, Office Manager; Kenneth Montgomery, Architect; Tim Stiers, WLHN Reporter; Jim Alexander, Anderson Newspapers, Inc. Reporter; other interested citizens
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the April 20, 1989 meeting as mailed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Monehun reviewed the invoices and initialed the claim vouchers, reporting all in order. After a discussion about the invoices, Mrs. Moneyhun moved to allow the claim vouchers for payment as listed. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mr. Bucove reported on the activities of the Friends of the Library. The Used Books & Gift Shop continue to be a great success. The annual book sale will be June 1st through June 4th. The proceeds from these four days are being designated for the Reference Dept. The annual meeting will be June 14th at 7: 00 p. m. in the Carnegie Room. Mayor J. Mark Lawler is scheduled to be the main speaker at the annual meeting.
The bids for paving the parking lots were opened and read as follows: M. K. Betts Fredericks Inc. Base bid 12th & Central $52,400. $45,000. Alt. 1 sidewalk 2,230 2,725 Alt. 2 south lot 20,130 20,000 Alt. 3 central lot 24,180 18,500 Alt. 4 Ext. lights 2,550 each 10,500
Dr. Nelson stated the bid will be awarded at the June 15th Board meeting, after the library's attorney has examine the bids to make sure everything is order from the bidders.
Mrs. Cumberland announced the U.S. Department of Education has approved a new grant of $24,483 to extend the Literacy Services for FY 89-90. This will be the fourth year the library has received a grant for the literacy program. The new grant allows for a literacy clerk to be hired starting October 1, 1989. There have been 106 students and parents attending the Intensive Phonics Classes. There have been several students using the computer and the Phonics software in the AV Department. These were gifts from the Lions Club.
Mr. Bucove informed the Board, Lois Laymon, our senior employee, will be retiring July 14, 1989 after 24½ years. Trustees are invited to a luncheon June 2, 1989 to honor Mrs. Laymon. It was the consensus of the Board for Dr. Nelson to extend the Board's appreciation to Lois Laymon at the luncheon.
Mr. Bucove reported that Morris Hershberger has the house down and lot mostly cleared at Lapel. Mr. Hershberger proposed to use gravel in place of #2 stone, making the lot ready to use for parking at an additional cost of $1,200. It was the consensus of the Board to go ahead with the proposal of Mr. Hershberger.
The lettering on the old blue bookmobile trailer has been painted over to get it ready for sale.
Mr. Bucove reported that government units may be excluded from the Section 89 Tax Law or at least receive a delay in being affected by the law.
Mr. Bucove asked permission to approach the City Council about having the alley from 13th Street north to the southeast corner of the main building vacated. This is now used for deliveries but will change if the driveup drive is completed.
Blue Cross & Blue Shield insurance cost increased 68% on the contract that expired May 20, 1989. Did accept a new contract at 29% increase with cut backs in coverage. A 29% increase is in the 1989 budget.
Mr. Bucove reported an average cost of $3.22 per night to operate the outside lights. This cost is based on the lights operating ten (10) hours per night at a yearly average.
R.S.V.P. needs a Trustee to represent the Board on the R.S.V.P. Board. The library is a sponsoring agency. Meeting held on the first Thursday of the month at 9:00 a.m. Larry Davis volunteered to represent the Library Board.
There being no further business, Mrs. Rich moved to adjourn. Mr. Eicks seconded the motion. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
June 15, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, June 15, 1989 at 4:00 p.m. in the Board Room of the library. Trustees present: Larry Davis, William Hardacre, Douglas Nelson, David Eicks, Marilyn Moneyhun, and Margaret Rich. Trustees not attending: Lois Church. Others present: David Bucove, Director; Donna Cumberland, Assistant Director ; Georgetta Roudebush, Office Manager; Elsie K. Perdiue, President, Friends of the Library; Tim Stiers, WLHN Reporter; and Jennifer Martin, Anderson Newspapers Inc. Reporter.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the May 26, 1989 meeting as mailed. Seconded by Mr. Davis. Passed unanimously by the Board.
Dr. Nelson read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND AMOUNT INCREASED Other Contractual Services $100,000.00 AMOUNT REDUCED Assistants' Salaries $100,000.00 Mrs. Moneyhun moved to adopt the Resolution as read. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claim vouchers, reporting all in order. After a discussion, Mrs. Moneyhun moved to allow the claim vouchers for payment as listed. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Perdiue submitted an activities report on the Friends of the Library. The Friends of the Library held their annual meeting June 14, 1989 with Mayor J. Mark Lawler as guest speaker. New officers were elected as listed: Glenda Lehr, President; Robert Myers, First Vice President; Nancy Moneyhun, Second Vice President; Larry Miles, Secretary; and Elsie Perdiue, Treasurer. The Friends did elect to award $1,500 towards books in the Reference Department from their annual book sale.
Mr. Bucove reported that Mr. Freeman has examined the bids received from Fredricks Construction, Inc. and found them to be in order to consider as the lowest bidder for paving the parking lots at the main library. Mr. Bucove recommends deferring the improvement to light fixtures at the extension building. The bids do not include any landscaping but will be done gradually by a groundskeeper on staff.
Mr. Eicks moved to accept Fredrick's, Inc. of Pendleton bid: Base Bid - $45,000. Alternate #1 - $ 2,720. Alternate #2 - $20,000. Alternate #3 - $18,500. Total $86,225. Mr. Hardacre seconded the motion. Passed unanimously by the Board.
Item V of the agenda "Employee Welfare Benefit Plans Under The Tax Reform Act of 1986" was tabled until a later date.
It was the concensus of the Board to set the following dates and times: Budget Hearing - August 31, 1989 at 3:00 p.m. Budget Adoption - September 7, 1989 at 3:30 p.m. July 20th and August 17th meeting time also moved to 3:00 p.m. September regular meeting will be combined with the budget adoption meeting, September 7th.
Mr. Davis reported on the Library Trustees Workshop held at the State Library. He found the meetings very educational. The morning session was about the laws and responsibilities of the Trustees. The afternoon session was about new technology in the library.
Mr. Eicks further reported on a video which is available from the State Library. He would like to request the video for all of the Trustees to view at a future date.
Mr. Bucove reported that May 1989 circulation is up 17 . 7% over May 1988.
Linda Funk has replaced Lois Laymon as Administrative Assistant. Carmea1ynn Price is the new Receptionist, replacing Linda Funk.
The Model Railroad Club is making great progress with their project on the third floor. Mr. Bucove suggested the Trustees might like to see the work the club has completed.
Frank Lucas, Outreach Coordinator, has applied at the State Action Office for Public Funds for the RSVP Program. Public Funds are to be available in 1990 in the Anderson area. The final decision will be made in Washington, DC.
The Board agreed to consider a suggestion by Digger Duncan, a Lapel resident and member of the Buckskinners, a local pioneer-history group, to place an 11 by 16 foot log cabin on a corner of the Lapel Library parking lot. The Buckskinners inherited the cabin through the estate of a deceased member. It was the consensus of the Board for Mrs. Rich and Mr. Bucove go look at the log cabin before any final decision is made.
There being no further business, Mr. Hardacre moved to adjourn. Seconded by Mr. Eicks. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES
JULY 24, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Thursday, July 24, 1989 at 4:00 p.m. in the Board Room of the library. Trustees present: Larry Davis, William Hardacre, Douglas Nelson, David Eicks, Marilyn Moneyhun, and Margaret Rich. Trustee not attending: Lois Church Others present: David Bucove, Library Director; Donna Cumberland, Deputy Director; Georgetta Roudebush, Office Manager; James E. Freeman, Jr., Attorney; Glenda Lehrer, President, Friends of The Library; Digger Duncan, Buckskinner Volunteers; Jennifer Martin, Anderson Newspapers, Inc.; and Tim Stiers, WLHN/WHUT Radio Station.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the June 15, 1989 meeting as mailed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Dr. Nelson read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND AMOUNT INCREASED III Professional Services $ 5,313.19 Taxes & Assessments 680.81 IV Land 14,999.00 Total $20,993.00 AMOUNT REDUCED I Assistants' Salaries $ 993.01 F.I.C.A. 4,000.00 Unemployment Compensation 1,899.48 P.E.R.F. 6,500.00 III Insurance 7,600.00 Total $20,993.00 Mrs. Moneyhun moved to adopt the Resolution as read. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun stated she had reviewed the invoices and initialed the claims. She asked for an explanation of claims numbered 862 through 867 and claim number 941 and 954. Mr. Bucove explained the claims numbered from 862 through 867 and 954 were expenses for two trustees to at tend the ALA Conference in Dallas, Texas. After further discussion, Mr. Hardacre moved to establish a sub-committee to review all Trustees travel expenses before attending meetings. Passed unanimously by the Board.
Mrs. Moneyhun moved to allow the claims as listed for payment. Seconded by Mr. Hardacre Passed by the Board by a count of three (3) yeas: Larry Davis, William Hardacre, and Marilyn Moneyhun and one (1) abstaining vote by Margaret Rich
As the newly elected President of the Friends of the Library reported her immediate attention will be for a better organized association, develop policies and set some goals for the coming year. Have granted funds to various departments and programs: Outreach Services $ 30.00 Rod Burkett 50.00 ILA Speaker "James Alexander Thorn" 300.00 Books for the general collection 1,500.00 Total $1,880.00 Announced that Susan Lutz, a former trustee, is the new program chairman for the Friends of the Library. Mrs. Lehrer stated the organization is interested in becoming a member of the Indiana State Friends of the Library.
Mr. Freeman announced the roof of the main building has not be accepted from the sub-contractor. An engineering firm "Wiss, Janney, Elstner Associates, Inc." indicated there is a problem with the expansion and contraction of the metal on the roof. Repairs would cost up to $180,000. Mrs. Rich moved to authorize Mr. Freeman to enter into negotiations with W. R. Dunkin & Son, Kenneth Montgomery & Associates and Indiana Lumbermans (bonding company representing Trinadad) to proceed with final repairs of the roof. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Moneyhun moved to accept the heirs offer to sell Earl Roudebush's property, located at E. 7th & Main, Lapel, Indiana for $15,000. Seconded by Mr. Hardacre. Passed by four (4) yea votes: Mr. Eicks, Mr. Hardacre, Mrs. Moneyhun, Mrs. Rich and one (1) abstaining vote by Mr. Davis.
Digger Duncan - Buckskinner Volunteers, asked permission to move a replica of a log cabin to the Lapel Library property and be used as a museum. A discussion followed. There will be a meeting August 15th at 7:30 p.m. in Lapel to find out how the residents of Lapel think about having the log cabin in their community.
Mr. Davis reported on the ALA Conference. Saw a lot of new technology for automation of the circulation department and CD-Rom in the library.
Mr. Eicks reported they met other Trustees and talked to them about automation in their libraries.
The contractors who will be paving the parking lots have obtained their insurance certificates and bonds and should be on site within ten (10) days.
Four (4) staff members will be representing the library in the Literacy Spelling Bee. The Friends of the Library will be sponsoring the team which cost $100 per team.
The Historical Society will be honoring Howard Eldon, Head of the Indiana Room, at a dinner meeting on August 7, 1989 at the Holiday Inn.
Dr. Nelson requested a change in meeting dates and time for the Budget Hearing and Budget Adoption meetings. It was the consensus of the Board to change these dates to August 30th and September 6, at 4:00 p.m. respectively.
A new staff association has been organized with Greg Cripe elected as President.
There is a Viet Nam War Exhibit on the third floor of the library. There has been good attendance with 30 to 40 viewing the exhibit each day.
A drug free work place policy is being created and should be presented at the next meeting.
The Lottery Commission has determined that libraries in the state shall distribute applications for dealers. The applications are made available, but any questions must be answered by a member of the commission.
Ivy Tech has withdrawn their request to use the lower level of the library.
There being no further business, Mrs. Moneyhun moved to adjourn. Seconded by Mr. Hardacre. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
AUGUST 30, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, August 30, 1989 in the Board Room of the library. Trustees present: William Hardacre, Douglas Nelson, Marilyn Moneyhun, and Margaret Rich. Trustees not attending: Lois Church, David Eicks, and Larry Davis. Others present: David Bucove, Library Director, Donna Cumberland, Deputy Director, Georgetta Roudebush, Business Manager, Kathryn Closter, Staff Association Representative, Rebecca Snelling, Anderson Newspapers, Inc., and Tim Stiers, WLHN/WHUT Radio Station.
Dr. Nelson, President, called the meeting to order, stated the primary purpose of the meeting was for a public hearing on the 1990 Budget.
Item I of the agenda was tabled until a later date.
The State Library has awarded a $15,000 LSCA Title I grant to the Outreach Department, to be used to purchase a van to be used for home bound delivery and in conjunction with the Retired Senior Volunteer Program.
A Resolution was presented for approval of the LSCA Title I contract and authorized David Bucove, Library Director, to execute the contract for and on behalf of the Board of Trustees. Mrs. Moneyhun moved to adopt the resolution as presented. Seconded by Mr. Hardacre and passed unanimously by the Board.
Mr. Bucove reported a second grant has been awarded by ACTION, the Federal Domestic Volunteer Agency. The library will receive $25,156 to operate a local Retired Senior Volunteer Program (RSVP). The library must provide a 10% or $2,500 match the first year; 20% the second year; and 30% the third year.
Dr. Nelson asked if there were any quest ions or comments concerning the 1990 Budget? Mr. Bucove reported the budget was advertised as required. The adoption of the 1990 Budget will be September 6, 1989 at 4:00 p.m.
There being no further business, Mrs. Moneyhun moved to adjourn. Seconded by Mrs. Rich. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
SEPTEMBER 6, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, 6, 1989 at 4:00 p.m. in the Board September Room of the Library. Trustees present: Larry Davis, William Hardacre, Douglas Nelson, David Eicks, Marilyn Moneyhun, and Margaret Rich. 'Trustees not attending: Lois Church. Others present: David Bucove, Director; Donna Cumberland, Deputy Director; Georgetta Roudebush, Office Manager; Kathryn C1oster, Staff Association Representative; Rebecca Snellin, Anderson Newspapers, Inc.; and Tim Stiers, WLHN/WHUT Radio Stations.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the minutes of the August 17, 1989 and August 30, 1989 meetings as presented. Seconded by Mr. Eicks. Passed unanimously by the Board.
Dr. Nelson read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND AMOUNT INCREASED Professional Services $344.45 AMOUNT REDUCED Other Contractual Services $344.45 Mrs. Moneyhun moved to adopt the Resolution as read. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Davis made a motion to reduce the 1990 Budget by $150,000.00, reducing Personal Services. Seconded by Mr. Eicks. Following a discussion, Dr. Nelson called for a vote on the motion. The motion did not pass. There were two (2) ayes and four (4) nays: AYE: Larry Davis and David Eicks NAY: William Hardacre, Marilyn Moneyhun, Margaret Rich, and Douglas Nelson.
Mr. Bucove explained the purposed 1990 Budget. In figuring the personal services, there is a 6% increase on the base in the salary schedule. After further discuss ion, Mr. Bucove further explained the tax levy is only a 5% increase for the total budget.
Mrs. Moneyhun moved to allow the 6% increase on the base of the salary schedule. There was not a second on the motion. Motion failed.
Mr. Hardacre moved to allow a 5% increase on the base of the salary schedule. Seconded by Mr. Eicks. Passed unanimously by the Board.
Dr. Nelson moved that the new position for a Historical Librarian be stricken from the budget and the Young Adult Librarian position be changed from a full time to a part time position. Seconded by Mrs. Rich. After a discussion, Dr. Nelson called for a vote on the motion. The motion passed by five (5) ayes and one (1) nay. AYE: Larry Davis, David Eicks, William Hardacre, Margaret Rich, and Douglas Nelson. NAY: Marilyn Moneyhun.
Mr. Hardacre moved to adopt the1990 Budget as amended. Seconded by Mrs. Rich. Passed by a vote of four (4) ayes to two (2) nays: AYE: William Hardacre, Marilyn Moneyhun, Margaret Rich, Douglas Nelson NAY: Larry Davis David Eicks
It was the consensus of the Board to meet September 8, 1989 at 10:00 a.m. to sign all Budget forms allowing time for the changes to be made on the original forms.
Mr. Hardacre moved to approve a change order with Fredrick's Inc. to remove and reinstall a section of sidewalk along Central Avenue for an additional amount of $975.00 to the original contract. Seconded by Mr. Eicks. The motion carried five (5) ayes to one (1) nay. AYE: Larry Davis, David Eicks, William Hardacre, Marilyn Hardacre, and Douglas Nelson. NAY: Margaret Rich
A letter was presented from Digger Duncan thanking the Board for the time and support given to the Buckskinner Volunteers for considering the possibility of allowing a replica pioneer trader cabin be placed on the Lapel Library site. It will be more advantageous for the Buckskinner Volunteers to accept an alternative site.
Mr. Bucove explained there is a need to change and correct parts of the original Drug/Alcohol Policy which was passed by the Board at the August 17, 1989 meeting.
Mr. Eicks moved to repeal the original Drug/Alcohol Policy and to accept the new policy as presented. Seconded by Mr. Davis. Passed unanimously by the Board.
Mrs. Cumberland extended an invitation to the Board to the Literacy Coalition Annual Breakfast, September 18th at 7:30 a.m.. There is a $2.00 charge.
Mr. Eicks moved to suspend the meeting until Friday morning, September 8, 1989 at 10:00 a.m. Seconded by Mrs. Rich.
ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
SEPTEMBER 20, 1989
The Board Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, September 20, 1989 at 4:15 p.m. in the board room of the library. Trustees present: Larry Davis, Marilyn Moneyhun, Margaret Rich, David Eicks, and Douglas Nelson. Trustees not attending: Lois Church and William Hardacre. Others present: David Bucove, Library Director; Donna Cumberland, Deputy Director; Georgetta Roudebush, Office Manager; Kathryn Closter, Staff Association Representative; Kenneth Montgomery, Architect; Richard Dunkin, W.R.Dunkin & Son Inc.; Bob Murray, WLHN/WHUT Radio Stations; and Dave Staffor, Anderson Newspapers, Inc.
Dr. Nelson, President, called the meeting to order.
A change order was submitted for approval. The change order specified materials and material manufacturers to be used for the new roof. The change order also clarified the payment schedule to the general contractor.
After a discussion Dr. Nelson called for a motion on the change order.
Mr. Eicks moved to accept the change order as presented and to grant power to James E. Freeman, Jr., library's attorney, to hold the change order until such a time as the contract language is worked out between all parties involved. The motion was seconded by Mrs. Rich and passed unanimously by the Board.
Dr. Nelson announced that Mr. Freeman had received copies of the contract but had not read them as yet to make sure the language has be worked out correctly.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Rich. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
OCTOBER 20, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Friday, October 20, 1989 at 4:00 p.m. in the Board Room of the library. Trustees present: David Eicks, Marilyn Moneyhun, Margaret Rich, Larry Davis, William Hardacre, Douglas Nelson. Trustees not attending: Lois Church Others present: David Bucove, Library Director; Donna Cumberland, Deputy Director; Georgetta Roudebush, Business Manager; Frank Lucas, Head of Outreach Services; Kathryn Closter, Staff Assn. Representative, and Tim Stiers, WLHN/WHUT Radio Station Reporter.
Dr. Nelson, President, called the meeting to order.
Dr. Nelson noted corrections to be made to the minutes of the September 6, 1989 meeting. Paragraph six (6) on the first (1) page should read: Mr. Eicks moved to reduce the 1990 Budget $150,000 by reducing Personal Services. Seconded by Mr. Davis. The names were reversed in the original minutes. Mrs. Moneyhun moved to approve the September 6, 1989 minutes as corrected. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Dr. Nelson read an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND AMOUNT INCREASED Professional Services $2,864.68 Communications & Transportation 2,468.06 Repairs & Maintenance 1,349.18 Furniture & Equipment 538.75 Total $7,220.67 AMOUNT REDUCED Utilities $7,220.67
Mrs. Rich moved to adopt the resolution as read. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mrs. Moneyhun reviewed the invoices and initialed the claims, reporting all in order. After a discussion Mrs. Moneyhun moved to allow the claims for payment as listed. Seconded by Mrs. Rich. Passed unanimously by the Board.
An invoice for $71,427.00 from Fredericks, Inc. for work completed on paving the parking areas and a claim were presented for approval. The invoice did not arrive in time to be included on the list of claims presented. Mr. Eicks moved to approve the payment of $71,427.00 to Fredericks, Inc. Seconded by Mr. Hardacre. Passed unanimously by the Board. The claim was signed by the Trustees present.
There was not a report from the Friends of the Library.
Mr. Lucas reported on the LSCA Deaf-Mini Grant. The Outreach Department had participated in the summer school program in relation to the Deaf Services this past summer. The national average shows a three (3) to five (5) percent hearing loss among persons in the United States.
Mr. Bucove informed the Board a meeting date and time should be determined to receive bids on time warrants for 1990. It was the consensus of the Board to meet December 6, 1989 at 4:30 p.m. to receive bids on time warrants.
Mr. Bucove reported the paving of the parking areas have been completed. There is about a one week worth of work before completing the project.
The roof repairs depend on the weather.
Mr. Bucove reported circulation was up for August by 13.4% over August, 1988 and September 7.5% compared to September, 1988.
There were 188 people attending the ILA/ILTA District Meeting, October 5, 1989 at the Anderson Public Library. The guest speaker, James Alexander Thorn was well received by those attending the luncheon.
The Friends of the Library hosted a meeting at 7:00 p.m. in the Carnegie Room and Mr. Thorn again spoke. The Carnegie room was overflowing with people that had come to hear Mr. Thorn speak.
The 1990 Budget Hearing with the Indiana State Board of Tax Commissioners was held at 8:30 a.m. October 18, 1989. The operating budget was approved with a tax rate of 1.4 cents less than advertised. The Bond and Interest Redemption Fund tax rate was also down .06 cent. The new assessed valuation helped to lower the rate.
A discussion was held about disposing of the old blue bookmobile trailer. It was the consensus of the Board to receive bids from person or persons interested in purchasing the trailer at the December meeting. A discussion was held about receiving bids from vendors to purchase a new bookmobile. It was the consensus of the Board to receive bids at the December meeting to purchase a new bookmobile.
Mrs. Cumberland reported on upcoming programs to be held at the library: October 24th "How to Use Your Library" October 26th "Environment at Risk" October 29th "Native American Indians" November 7th "Let's Talk About It," books written by Indiana authors.
Also Mrs. Cumberland urged everyone to view the photo display in the lobby on the main floor. The photographs were taken along routes 40 and 65 in Indiana.
There being no further business, Mr. Hardacre moved to adjourn. Seconded by Mrs. Rich. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
NOVEMBER 15, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, November 15, 1989 at 4:00 p.m. in the Board Room of the library. Trustees present: Larry Davis, William Hardacre, Douglas Nelson, Linda Shaffer, David Eicks, Marilyn Moneyhun, Margaret Rich. Others present: Georgetta Roudebush, Office Manager; Kathryn Closter, Staff Association representative Glenna Lehrer, President, Friends of the Library; Becky Snelling, Herald/Bulletin Reporter; Tim Stiers, WLHN/WHUT Radio Station Reporter, and 12 Students from Highland High School Government Class.
Dr. Nelson, President, called the meeting to order.
Dr. Nelson recognized Lois Church who passed away since the October Board meeting. "She had served as Vice President for a number of years. Was very active during the years of the building project. She will be missed."
Dr. Nelson welcomed Linda Shaffer to the Board of Trustees. Mrs. Shaffer will be serving as a trustee for the remaining time of Mrs. Church’s term. She is a Union Township resident and was one of the first to receive a library card when Union Township became part of the library district. Also is a member of the Literacy Coalition.
Mrs. Moneyhun moved to accept the minutes of the October 20, 1989 meeting as presented. Seconded by Mr. Davis. Passed unanimously by the Board.
Dr. Nelson read an Emergency Transfer Resolution to transfer the following: LIBRARY OPERATING FUND AMOUNT INCREASED II SUPPLIES Office Supplies $ 30.50 Operating Supplies 1,362.81 III CONTRACTUAL SERVICES Professional Services 804.29 Communications & Transportation 7.59 Repairs & Maintenance 820.40 Total $3,025.59
II SUPPLIES AMOUNT REDUCED Library & Miscellaneous Supplies $1,393.31 III CONTRACTUAL SERVICES Advertising & Legal Notices 811.88 Utilities 820.40 Total $3,025.59 Mrs. Moneyhun moved to adopt the resolution as read. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, finding all to be in order. She moved to allow the claims for payment as listed. Seconded by Mr. Eicks. Passed unanimously by the Board.
Mrs. Lehrer reported on the activities of the Friends of the Library. The guest speaker for the November 15th meeting will be Dick Stroghill, a writer, traveller and columnist. He will speak on writing mysteries. The book sale held in the John Berry room every week will be revaluated after December schedule. The Friends will decide whether to have one or two large book sales a year or continue every week.
A letter was received from the Lapel Town Council purposing to lease the Earl Roudebush house located on the Lapel Library property, to be used for housing the Lapel police department. A lease payment of $1.00 per year will be made by the town. Mrs. Moneyhun made a motion to authorize James E. Freeman, Jr. to draw an agreement in accordance with Indiana Code 36-1-11-8, to be presented at the December meeting. Seconded by Mrs. Rich. The motion carried by four yeas to two nay: YEA - Marilyn Moneyhun, Margaret Rich, Linda Shaffer, Douglas Nelson NAY - Larry Davis, David Eicks
Dr. Nelson stated no action will be taken on the policy for "Unattended and Disruptive Children". He stated there is a need for a policy of this kind. He further asked the policy be given consideration and to bring comments to the next meeting about the policy.
It was the consensus of the Board to continue holding board meetings on the third Wednesday of each month into the spring of 1990.
Dr. Nelson reported all parties involved with the roof have signed the contracts and the materials have been ordered.
The paving of the parking areas by Fredericks, Inc. has been completed. The bollards are yet to be put in place and they will wait until spring to place the top soil on the landscaping areas.
The circulation continues to show an increase over the previous year at the same time.
There being no further business, Mr. Hardacre moved to adjourn. Seconded by Mr. Eicks. ____________________________________________________________________ ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
December 6, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, December 6, 1989 at 4:30 p.m. in the Board Room of the library. Trustees present: William Hardacre, Douglas Nelson, Linda Shaffer, David Eicks, Marilyn Moneyhun, and Margaret Rich. Trustees not attending: Larry Davis Others present: David Bucove, Library Director, Georgetta Roudebush, Office Manager, Kathryn C1oster, Staff Association Representative; Dan Edwards, Anderson City Fire Chief; Dave Stafford, Herald-Bulletin Reporter.
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to amend the agenda to include item #11 Fire House Discussion - Mr. Edwards. The motion was seconded by Mr. Hardacre. Passed unanimously by the Board.
Mr. Hardacre moved to adopt a Resolution ratifying the advertising of legal notice to receive bids on Temporary Loan Warrants. Seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Dr. Nelson opened and read bids offering to loan the Library $700,000 for use in the General Funds during the year of 1990 and to be repaid when the December, 1990 tax settlement is received from the Auditor's office. Bidder Amount Rate of Interest Anderson Banking Company $700,000.00 7.543% First National Bank $700,000.00 7.50 %
Mrs. Moneyhun moved to accept the First National Bank bid of 7.50% interest with a back up of the Anderson Banking Co. at 7.543%, subject to legal opinion from Ice Miller Donadio & Ryan. Seconded by Mr. Hardacre. Passed unanimously by the Board.
Mr. Edwards informed the Board the Fire Department has contacted a group who is interested in providing funds to go ahead with the Fire Safety House. The idea was originally proposed about 2½ years ago. A lack of funds kept the house from being constructed. Mr. Edwards asked the Board to reaffirm their initial commitment to set aside space on the third floor large enough for the Fire Safety House. Mr. Eicks moved to allow the space on the third floor for the Fire Safety House. Seconded by Mr. Hardacre. Passed unanimously by the Board.
There being no further business, Mrs. Rich moved to adjourn. Seconded by Mrs. Shaffer.
ANDERSON CITY, ANDERSON, STONY CREEK, AND UNION TOWNSHIPS PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
DECEMBER 20, 1989
The Board of Trustees of the Anderson City, Anderson, Stony Creek, and Union Townships Public Library met Wednesday, December 20, 1989 at 4:00 p.m. in the Board Room. Trustees present: Larry Davis, Marilyn Moneyhun, Margaret Rich, David Eich, Douglas Nelson, and Linda Shaffer. Trustee not attending: William Hardacre Others present: David Bucove, Library Director; Donna Cumberland, Deputy Director; Rod Burkett, Head of Extension Division; Georgetta Roudebush, Office Manager; Kathryn Closter, Staff Association Representative; David Corburn, Security Guard; Bob Murry, WLHN/WHUT Radio Station; and Reporter Rebecca Snelling, Herald-Bulletin Staff Writer
Dr. Nelson, President, called the meeting to order.
Mrs. Moneyhun moved to accept the November 15, 1989 and December 6, 1989 minutes as presented. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
Dr. Nelson read an Emergency Transfer Resolution to transfer appropriations within the Library Operating Fund to meet end of year needs as per attached copy. Mrs. Moneyhun moved to adopted the Resolution as read. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mrs. Moneyhun reported she had reviewed the invoices and initialed the claims, finding all to be in order. She moved to allow the claims for payment as listed. Seconded by Mrs. Shaffer. Passed unanimously by the Board.
Mr. Eicks moved to encumber purchase order number 1123 to Fredericks Inc. for $2,500.00 to be paid when parking lot work is completed in the spring of 1990. Seconded by Mr. Davis. Passed unanimously by the Board.
Mrs. Moneyhun moved to encumber purchase order number 1124 to W. R. Dunkin & Son Inc. for $47,067.34 for roofing repairs to be completed in 1990. Seconded by Mrs. Rich. Motion passed by the following vote of five ayes: Mr. Eicks, Mrs. Moneyhun, Dr. Nelson, Mrs. Rich, and Mrs. Shaffer. Mr. Davis voted no.
Bids on a new bookmobile were received as follows: Barth Inc. of Milford $70,804. Farber East of Columbus, Ohio $69,370. VMCI of Santa Clara, Calif. $74,140. Ohio Bus Sales Inc. of Canton, Ohio $76,016. Dr. Nelson stated the bids will be reviewed for the lowest and best bid meeting the specifications. A recommendation will be made to the Board hopefully at the January, 1990 meeting.
Dr. Nelson presented bids from interested parties to buy the surplus 1970 Nelson bookmobile trailer: Steve Case $60.00 includes $ 6.00 cash earnest payment K & S Services $475.00 includes $50.00 cash earnest payment Ted White $200.00 includes $20.00 cash earnest payment Harold Ray $238.00 includes $24.00 money order earnest payment Mrs. Rich moved to accept the high bid of K & S Services for $475.00 with a backup bid from Harold Ray for $238.88 as the second highest bid in case K & S Services does not complete the purchase within 10 days of notification. Motion seconded by Mrs. Moneyhun. Passed unanimously by the Board.
Mr. Davis moved to authorize Mr. Bucove to sign the title to the trailer when the transaction is completed. Seconded by Mrs. Moneyhun and passed unanimously by the Board.
A lease between the library and Lapel Town Council was presented for approval. The library will lease to the Town of Lapel, property located at 13 East 7th St., Lapel, for $1.00 per year. The Lapel Town Marshal's offices will be located in the building. Mrs. Rich moved to accept the lease pending approval by the library's insurance carrier. Seconded by Mrs. Moneyhun. After a discussion was held Mr. Davis moved to table the first motion. There being no second to Mr. Davis' motion the first motion passed as follows: four ayes, two nays. Mrs. Moneyhun, Mrs. Rich, Mrs. Shaffer, and Dr. Nelson voted yes. Mr. Davis and Mr. Eick voted no.
Mrs. Moneyhun moved to authorize Dr. Nelson to sign the lease once the liability insurance coverage has been entered in item 4, page 2 of the lease. Seconded by Mrs. Rich. Passed unanimously by the Board.
Mr. Bucove asked the Board to review a policy for unattended and disruptive children within the library. This is an ongoing problem. A discussion was held. Mr. Eicks moved that action by the Board be postponed until its attorney could review the policy document. Seconded by Mr. Davis. Passed unanimously by the Board.
Mrs. Moneyhun moved to exercise the option to purchase the north parking lot at the north-east corner of 12th and Main Streets. Mr. Davis expressed concern about taking the lot off the tax roll. The motion was seconded by Mrs. Rich. Motion passed by five to one. The following voted aye: Mr. Eicks, Mrs. Moneyhun, Dr. Nelson, Mrs. Rich, and Mrs. Shaffer. Mr. Davis voted no.
Mr. Bucove's report: The trees have been put in place around the newly paved parking areas and Fredericks Inc. will put the top soil in place next spring.
There will not be any work done on the roof as long as the weather continues to be cold, windy and/or snowing. With the snow more leaks have developed. Part of the roofing materials have been delivered. The materials on library property are covered by the library's insurance.
Informed the Board, Barbara Hoover, Head Reference Librarian has submitted her resignation effective January 31, 1990. She will be going to work for her husband. Reminded the Board of the Staff luncheon to be held December 21, 1989, 12 noon to 2 p.m. All Trustees, retirees and staff are invited. The luncheon will be in the Carnegie Room of the library.
The insurance committee is working very hard gathering information on what is available in medical group insurance and cost involved for the employees.
There being no further business, Mr. Eicks moved to adjourn. Seconded by Mrs. Moneyhun. ____________________________________________________________________ |
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