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1985 Minutes
____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING January 3, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, January 3, 1985 at 6:30 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Paul Newbern. Robert Kinerk did not attend. Also present were Jerome Pitt, attorney, Georgetta Roudebush, office manager, and Marceille Kemple, office assistant.
Mr. Freeman, acting president, called the meeting to order, welcomed all of the guests and news media. Approximately 20 concerned citizens were in attendance.
Mr. Freeman introduced members of the Board of Trustees.
Mr. Freeman addressed the audience about the different plans the library has had since 1967 for building a new library. The first site was located at Eleventh and Meridian to Main Streets. This was exchange for a site at 8th to 9th Streets from Main Street to Central Avenue when it was the consensus of the community not to build on Meridian Street.
Gave up the super block site where Citizens Bank is located because the community consensus was to use the site for private use. Super block was exchange for property located on Eleventh Street between Main and Central Ave. which the library now has for sale. Now have obtained the Sears properties. If the library had built a new library in 1967, the cost would have been $25. per sq. ft. In 1975 - $75. per sq. ft. and today estimates are $85 to $125 per sq. ft.
Schemes C and D were submitted to the board by Ken and Mike Montgomery. These two schemes show further reduction in renovation of the Sears building and cost.
Mr. Freeman stated the board is attemping to lower the cost to $5. million or less.
Mr. Pitt explained the guidelines in using General Obligation Bonds (G.O. Bonds) and a leasing corporation.
G. O. bonds can only be obtained in the amount of 2% of the assessed valuation for the area under Indiana law. The library can use G. O. bonds only if the cost of the project is between $5.8 million and $5.9 million. This would raise taxes between 18.8 cents to 20.35 cents per $100 assessed valuation.
The library could use a leasing corporation only if G. O. bonds are not available. A leasing corporation would own the building and the library would lease the building from it until the indebtedness is repaid. Leasing would raise taxes about 25 cents per $100 assessed valuation.
The board could opt to use a Title 36 Leasing Corporation but only if it approved demolition of the Sears building and a new building was constructed.
Fred Newby, Anderson Township Trustee, asked about all of the land holdings the library board has obtained. He asked the board why it needed 29 parcels of downtown property, removing all of this from tax roll, and he further questioned the legality of the library board's leasing some this property for parking.
Mr. Freeman answered Mr. Newby, stating it is misleading to say 29 parcels of land because one lot contains several parcels. Mr. Freeman and Mr. Pitt both stated they were not aware that leasing of the lots was illegal, but they would check into it.
Mr. Freeman asked for volunteers from the board for committees:
1. Physical conditions and repairs needed for future use of present building. John Mail and David Bucove 2. Leases for buildings at 8th & Jackson St and 6th & Jackson St. Marilyn Moneyhun and David Bucove 3. Financing and bonding cost Paul Newbern, Emily Carroll, Jerry Pitt, and David Bucove 4. Architect committee to discuss various options available Lois Church, Emily Carroll, John Mail and David Bucove
Tony Shoemaker commended the board for what they are doing. "Sometimes you must make the time as when to do something."
Larry Russell pointed out it is cheaper to maintain a sloped roof, so why go to a flat roof?
There being no further business, Mr. Newbern moved to adjourn. ############### ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
January 7, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Monday evening, January 7, 1985 at 6:30 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Paul Newbern. Thomas Tudor has been appointed to replace Robert Kiner. Also attending were David Bucove, director, Jerome Pitt, library's attorney, Ken and Mike Montgomery, library's architects. Also Georgetta Roudebush office manager, and Marceille Kemple, office assistant.
Mr. Freeman, acting president, opened the meeting with a welcome to the audience.
Mr. Freeman informed the audience that there are two items on the agenda;
II. Explaination of options from architects Ken and Mike Montgomery
Mr. Freeman began by explaining the main Sears building and parking lots were acquired from Lincoln National Life Insurance Company for $298,000. Mel Simon and Associates gave to the library the Sears Automotive & Tire Store and property adjacent to the tire store.
It has been recommended to the board to replace the mechanical system because of age in both buildings. Need to raise the door openings to allow the bookmobiles inside the tire store; elevator needed to use storage area on second floor for book stacks; and replace glass front for energy and security purposes.
According to city planning, one parking space for each 125 sq. ft. of building is needed. This means the library would need 640 parking spaces or 4 1/2 acres of parking. The library board will ask the city for a variance, and hope that 120 to 130 spaces will be satisfactory.
When the library board planned to build on super block, it acquired the Penn Central Depot and lot to be use for bookmobile and staff parking.
The super block was exchanged for property located on 11th St. between Main St. and Central Ave. which has now been determined surplus property and will be sold as well as the depot lot.
The parking lot on 12th St., south of Indiana Bell is part of the original property obtained from Lincoln National Life Insurance Co. Fisher-Guide of General Motors and the library has entered into a lease for this lot. When a non-profit corporation leases to a corporation that is not exempt from taxation the lease is assessed and taxed. So the renters of the parking lots are helping to pay the taxes on the property and the land is not off the tax rolls.
Mr. Newby asked at the 1/3/85 meeting if the library has the authority to lease. Mr. Freeman's answer is yes. The Indiana Code Statute 20-13-1-17 Section C from which Mr. Newby made his charges, Mr. Freeman said this law had been repealed in 1983.
Comparisons of the four plans were made by Mike Montgomery. In scheme A the basic cost would be $4,950,000. Finished area would be 75,000 sq. ft. Have bookstack capacity for 184,000 volumes with an additional 100,000 volumes later. Entire main floor on one level, easiest to supervise, most flexible. Easiest for library users and largest capacity for books with no additional remodeling. The disadvantages are the book stack addition would protrude into existing parking and is the highest cost of the four.
Scheme B - Cost $4,646,000 - finished area would be 75,000 sq. ft. with book stack capacity for 161,000 volumes. Future capacity for additional 80,000 volumes. The disadvantages; Book collection is divided between two floors requiring additional staff. More difficult for the library patron to use.
Scheme C - Cost $4,775,000 - finished area, 72,000 sq. ft. with a 160,000 volume book stack capacity. Future space could be gained by adding book stacks in basement. Disadvantage - book stacks are fairly deep with low ceiling. This will give some what of a catacomb effect, and no seating within book stacks.
Scheme D - Cost $4,225,000 - finished area, 58,000 sq. ft. with a 160,000 volume book stack capacity. Disadvantages; approximately 40% of the main floor is at a different level than the other 60%. Going to any area within the building except the meeting rooms would require using stairs or an elevator. Main library areas cannot be supervised from the lobby. Deep multi-tier stacks will give some what of a catacomb effect. Also forces the audio visual department to the second floor and reduces the size of the Children and Indiana Rooms.
Robert Marsh asked "Why is this building needed when people do not want higher taxes?" He further questioned "Can the community afford it?"
Mr. Freeman stated the board is attempting to bring the cost down below $5 million.
Judalon Tellis asked "How much is this project going to cost the average taxpayer?"
Mr. Newbern explained "A taxpayer would have to pay 25 cents per $100 assessed valuation or $25.00 on $10,000. Property assessed at $30,000 of which 1/3 or $10,000 is what taxes are based on."
Mr. Bucove was asked to inquire about the Title II Grant of $250,000 being assigned to the main building and not be used for the tire store renovation.
Mr. Freeman announced the meeting on the 10th of January would be held at the annex, 815 Jackson St. Also everyone was asked to tour the library building when leaving the meeting.
There being no further business, Mr. Newbern moved to adjourn. ################ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
January 9, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Wednesday evening, January 9, 1985 at 6:30 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Paul Newbern. Thomas Tudor did not attend. Others attending were David Bucove, director, Jerome Pitt, library's attorney, Ken and Mike Montgomery, library's architects. Also Georgetta Roudebush, office manager, and Marceille Kemple, office assistant.
Mr. Freeman, acting chairman, opened the meeting with a welcome to the audience.
Mr. Freeman announced that the January 10th meeting will be held at the annex, 815 Jackson Street.
Mr. Freeman read a letter prepared by Mr. Pitt addressed to Fred Newby, dated January 8, 1985. This letter was to clarify answers to questions which Mr. Newby asked at the January 3, 1985 meeting. A copy of the letter is attached. Mr. Pitt quoted it is the position of the Board that the general authority to lease property is granted under IC 20-14-3-2. Additional authority for a library to lease property owned by it is found in IC 20-14-3-4. Mr. Pitt further informed Mr. Newby of the taxability of land owned by but leased to taxable entity. The liability for payment of that tax is established under IC 6-1.1-2-4.
Mr. Freeman read letters which had been sent to Mrs. Sandra Huntziger, Auditor, Madison County and Mr. Skip Waymire, Treasurer, Madison County informing them of the leases with the Citizens Banking Co. and General Motors Corporation. Mr. Pitt further asked if our understanding of this matter is correct and if there are any steps the Library can take to assist in the fulfillment of the auditor's and treasurer's duties.
Mr. Freeman stated the question had been asked about the feasibility of using the present library building plus construction of a new building on the property located at 11th and Main Street.
Ken Montgomery stated there had been meetings with library staff as to the needs within a library.
Mr. Freeman asked members of the library staff to address the meeting.
Donna Cumberland, Deputy Director; "Cautioned against splitting the book collection between two buildings."
Lois Laymon, Head of Serials Dept.; "The microfilm department is growing and will need room for this growth. Schemes A and C provide for this growth and makes the microfilms more available for the users. "
Frank Lucas, Head of Outreach Dept.: "concern is accessibility for handicap patrons. The layout of the building is just important as the access to the building."
Howard Eldon, Head of Indiana Room; "As a taxpayer as well as a member of the staff, he feels we need to buy an asset not a liability. Feels we need to move on and not wait another 15 years."
Barbara Hoover, Reference Librarian; "Scheme D is not a good plan with the reference materials split and located on two floors. Some times only one on the floor working and could not leave one floor to retrieve materials from another, leaving the main floor with no one to help the patrons. This would require more staff.
Pam Finlay, Audio-Visual Librarian, spoke of the need to be located as near as possible to the exit. Projectors' weight, approximately 30 pounds, plus film cans that must be carried out would be difficult for the patron.
Kay Schneider, Assistant Deputy Director; "If the bookmobiles could be garaged inside rather than out in the weather, this would make for better service. Delay the starting and the lateness of a bookmobile reaching a schedule stop makes for unpleasant conditions for the patrons if they have to wait outside for the bookmobile to arrive.
Mr. Freeman reported that in the last five years there have been 35,405 library cards issued. The circulation process does not allow the library to tell which cards are still active. The library system has four types of library card holders: Library District ----------------Social Security # have no expiration date All others have 2 year duration Non Resident Tax Payers-----------l year duration Non Resident----------------------l year duration Reciprocal Borrowers -------------1 year duration (Members of other library districts)
The latest year-end figures for 1984 show 59,924 registered borrowers, however some of these could have moved since there has not been any reregistering since 1974. Some people feel a real attachment to their library card and are proud of the fact that they have had the same one for a long time.
In discussing ways to cut cost of the building project, Mr. Freeman asked if part of the book stacks could be deleted until needed. Ken Montgomery stated there are disadvantages because the book stacks are built to specifications for the building and should be constructed at the time of building construction. Cost is $100,000 per floor.
Mr. Bucove reported that an extension has been received for the Title II Grant of $250,000. Hope to transfer the grant from the tire store to the main building renovation. This fund must be designated for a specific part of the project, not just a third of the bricks or what ever.
Plans A and C, save $175,000 by not finishing the basement. Plan B, a book stack addition could be expanded to the east at a later date. Mr. Bucove explained no additional staff needed except custodial staff. (Cost figures will be typed for the 1/10/85 meeting.) 2 full time custodial staff - $25,490 per yr. Now heating four buildings, so utilities would remain about the same when moved. Mr. Bucove stated Plan D would require more staff beside maintenance.
Ken Montgomery: Could spend $100,000 and put the tire store into use.
Pete Wood feels the cost is too high, even plan D at $73 per sq. ft., for a 40 year old building.
The regular meeting will be held at 6:30 pm 1/10/85 even if the weather develops as forecasted and closes the library.
Mr. Newbern moved to adjourn. ################## ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
January 10, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening immediately following the Board of Finance meeting, January 10, 1985 at the annex building of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Others present were David Bucove, library director, Jerome Pitt, library's attorney, Georgetta Roudebush, office manager, Marceille Kemple, office assistant, Kenneth and Michael Montgomery, architects.
Mr. Freeman, acting president, called the meeting to order, he introduced board members to the group of interested citizens attending the meeting.
Mr. Freeman requested a motion on the minutes of the previous meetings of December 27, 1984, January 3, 1985, January 7, 1985, and January 9, 1985. Mr. Newbern moved to accept the minutes of the four previous meetings as presented. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mrs. Carroll moved to table the election of officers for at least 30 days or until the new trustees became better acquainted with the other members. This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Freeman opened the discussion pertaining to the building project. "In each of the plans presented the library would need two full time custodians whereas now there is only one full time custodian on staff. If the Carnegie building is retained for administrative purposes, there would be added cost in utilities as well as staff for maintenance."
"Plan D would require two more staff persons because the reference collection would be split on two levels. Also would need added security because of the book stacks".
Mr. Bucove explained the operating budget basically has been frozen since 1974. A ceiling has been set on the Operating Budget by the State Board of Tax Commissioners. The library board must be able to operate within the budget or the SBTC would not allow the bond. There would not be any additional operating funds. Can apply for an appeal only if utility rates are increased.
Mike Montgomery pointed out that if the Carnegie building is used as part of the project it would have to be brought up to fire and handicapped code. 48,000 sq. ft. of new building could house all public departments. Leave the technical services department and administrative offices and storage in the Carnegie building. Also have meeting rooms in the Carnegie building.
There is a disadvantage in operating three buildings in operating costs.
Mr. Montgomery briefly went over all of the Plans A through F, answering questions from the board as well as from the floor.
Fred Newby stated he is concerned about the tax exemptions on all of the library owned properties, but at the same time the library is leasing these properties for an income. Mr. Freeman informed Mr. Newby the taxes are to be paid by the leasers.
Mr. Newby stated he is not against a new library, just concerned about the property taxes that are not being paid on the property which the library has leased.
Mr. Newby further stated that the library board does not own the land or the Carnegie building. Mr. Bucove answered with "When the library became a separate entity by law, ownership was automatically transferred to the library board.
Judalon Tellis stated she felt Anderson deserved the best, not just 99½ %.
Dr. Nelson informed the board he feels there is not a need to look further than plan A.
It was the consensus of the board to have the February meeting on February 7, 1985 at 5:00 p.m. in the Redbud Room.
There being no further business, Mr. Newbern moved to adjourn. This was seconded by Mrs. Moneyhun. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
FEBRUARY 7, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, February 7, 1985 immediately following the Board of Finance meeting. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, and Marilyn Moneyhun. Paul Newbern and Thomas Tudor did not attend. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, Jerome Pitt, library attorney, Kenneth and Michael Montgomery, architects for the library. Also present were reporters from the news media and several interested citizens.
Mr. Freeman, acting president, called the meeting to order.
Mrs. Carroll moved to accept the minutes of the January 10, 1985 meeting as presented. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Mail reviewed the invoices and initialed the claims, reporting all in order for payment. Mrs. Moneyhun moved to allow the claims for payment as listed. This was seconded by Mr. Mail and passed unanimously by the board.
A booklet composed of information on the building project was reviewed by the board.
A discussion was held concerning plans for the new library. Plan A has the fewest problems but is the costliest, at $4,950,000 for 75,000 square feet of finished area.
Mr. Bucove pointed out that the new furnishings have been estimated to cost $600,000 but there could be a savings if some of the present office furniture was moved to the new building.
Mike Montgomery stated "could probably save $550,000 by using the present library furniture."
Mike Montgomery reported on the progress of the building plans, stating delays could increase the original cost as much as 3%. Original costs were based on April, 1984 figures.
Jerome Pitt presented graphs showing the three different options of bonding that could be considered for funding the project: I. General obligation bonds may not exceed 2% of the assessed valuation of the library district. II. A library leasing corporation may be used if the cost is over the 2% assessed valuation. At this time that figure is $5.823 million. III. A general leasing corporation is for new building only and cannot be used for remodeling an existing building.
It was the consensus of the board to have additional meetings for the next four Thursdays, February 14, 21, 28, and March 7, 1985 at 8:30 a.m. in the Redbud Room of the library.
There being no further business, Mrs. Moneyhun moved to adjourn. ################ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
February 21, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday morning, February 21, 1985 at 8:30 a.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Thomas Tudor. Paul Newbern did not attend. Others present were David Bucove, library director, Georgetta Roudebush, office manager, Kenneth and Michael Montgomery, architects. Also attending were reporters from the news media and several interested citizens.
Mr. Freeman, acting president, called the meeting to order.
The board explored plans A, B, C, and D which have been presented by K. R. Montgomery and Associates. Plan A is preferred by the library board, but plans B, C, and D have not been completely ruled out. The board's goal is to spend no more than $5 million on construction. Plan A was originally priced at $4,975,000. With delays a 3% increase must be added since original construction prices were April, 1984 projected costs.
Montgomery and Associates presented a list of 14 possible cost reductions: 1. Eliminate sloped roof 2. Use the existing mechanical plant 3. Use stucco on exterior of the building instead of stone or concrete panels. 4. Use the present library furniture 5. Leave some areas of the building unfinished 6. Use tile flooring instead of carpet 7. Leave the Indiana Room in the Carnegie building 8. Delete all meeting rooms 9. Delete all interior brick accent and plaster walls - replacing with painted drywalls 10. Have volunteers do painting 11. Install one elevator instead of two 12. Have city repair sidewalks and streets after construction instead of contractors 13. Leave technical service department and administrative areas in the Carnegie building 14. Do not complete area the technical service department and offices would occupy until a later time
It was determined it would cost more to remodel the Carnegie building and add an addition to the north of the building than plans A, B, C, or D. No need to explore this subject any further. Mr. Mail feels there are others who still feel this should be given more consideration. It was the consensus of the board to lay aside plan G at this time.
Mr. Tudor feels the staff’s preference should be given some consideration since they are the professionals and would be the ones working within the building.
Mr. Freeman feels plan C should be considered. It is same as plan A except the book stacks. Need to allow for growth if bids come in low but at the same time need room for reductions if bids are too high.
The board was in agreement to further look at plans A and C as first choice, but not ruled out plans Band D.
At the February 28, 1985 meeting, the board will review the cost reductions further in order to cut the cost of plan A.
It was the consensus of the board to hold an executive meeting immediately following the regular meeting.
There being no further business, Mr. Mail moved to adjourn. ############## ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
February 28, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday morning, February 28, 1985 at 8:30 a.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Thomas Tudor. Paul Newbern did not attend. Others present were David Bucove, director, Georgetta Roudebush, office manager, Jerome Pitt, library attorney, Kenneth and Michael Montgomery, architects. Also attending were reporters and several interested citizens.
Mr. Freeman, acting president, called the meeting to order.
The board discussed cost reductions that could cut the cost of $5,124,250 for Plan A. The Board tentatively agreed to the following cost reductions: 1. Reuse present furniture - $50,000. 2. Do not complete some areas of the building at this time - $150,000. 3. Delete all interior brick accent and plastered walls. Using drywall for all interior walls. - $25,000. 4. Let volunteers do the painting - $90,000. 5. Add only one elevator at this time - $65,000. 6. Ask the city to repair sidewalks and streets after construction in lieu of contractors - $15,000.
Mr. Tudor suggested using the $250,000 grant to replace the heating and air conditioning and not add a sloped roof as previously planned.
Mr. Freeman suggested some of the library functions remain at the present building. Move the public service areas to the new building. Leave the technical service department and administrative areas in the Carnegie building.
Another option would be to leave the Indiana Room in the present building, using the space in the new building for meeting rooms.
It was also suggested tile flooring be used in place of carpeting. Need to use carpet in some areas because of noise.
Mrs. Moneyhun feels if the board doesn't build and do everything wanted now, we will never get it.
The board plans to address other cost reductions at the March 7, 1985 meeting.
There being no further business, Mr. Mail moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 7, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday morning, March 7,1985 at 8:30 a.m. in the Redbud Room of the library. Trustees present were Mrs. Carroll, Mrs. Church, Mr. Freeman, Mr. Mail, Mrs. Moneyhun, and Mr. Newbern. Mr. Tudor did not attend. Others present were Mr. Bucove, director, Mrs. Roudebush, office manager, Mr. Pitt, attorney, and Kenneth and Michael Montgomery, architects. Also present were reporters and interested citizens.
Mr. Freeman, acting president, called the meeting to order.
A per capita cost comparison report was presented by Kenneth Montgomery. Of sixteen (16) libraries in Indiana that had built or are now in a building program, the cost per person ranged from $38 to $413. At the present project cost of $5,500,000, Anderson Public Library averaged out at $79 per person.
Mr. Bucove reported the school district and library district do not share the same boundary lines. A study by the library concluded only about 10,000 students of a total 14,025 students live in the library district and there is nothing the library can do about it. The areas beyond the library boundaries must petition to become a part of the library district.
Mr. Freeman asked Mr. Pitt to look at the Indiana Bond Bank as a possibility to fund the building project.
Mr. Bucove reported on the Rand McNally ratings and the placement of the Anderson Public Library and how it affected the City of Anderson rating. In 1981 the library rated number 14 along with Fort Wayne Public Library. The highest rating any library in Indiana received. If it hadn't been for this rating of the library, the City of Anderson may have been lower then. As to the library's rating in 1985, those figures are not available at this time.
Mr. Freeman asked the other board members for support in compiling information for a handout to the Regional/Urban Design Assistance Team [R/UDAT] meeting on Saturday, March 9, 1985.
It was the consensus of the board to have a dinner to honor past trustees, Louie Shearer, Joyce Foggs, Kenneth Bodenhorn, and Robert Kinerk. The dinner will precede the next regular board meeting, March 21, 1985 at 6:00 p.m. This dinner meeting will be in the Edward's Room at the Anderson College. Mrs. Church is in charge of all the arrangements. The board meeting will follow at approximately 7:30 p.m.
There being no further business, Mr. Newbern moved to adjourn. #################### ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 21, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, March 21, 1985 at 7: 30 p.m. in the Olt Student Center at Anderson College. Trustees present were Emily Carroll, Lois Church, James Freeman, Jr., John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, Jerome Pitt, library attorney, Kenneth Montgomery and Michael Montgomery, architects. Also present were Louie Shearer, past president of the library board, Greg Graham, city councilman, Deborah Millikan, principal of Valley Grove School, Virginia Barnes, teacher, newspaper and radio reporters, and other interested citizens and library staff.
Mr. Freeman, acting president, called the meeting to order.
Mrs. Church moved to approve the minutes of the meetings held February 21, February 28, and March 7, 1985. The motion was seconded by Mr. Mail and unanimously passed by the board.
Mr. Newbern reported he had reviewed the invoices and initialed the claims, finding all in order for payment. Mr. Newbern made a motion to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Freeman read a letter from Greg Graham. Mr. Graham addressed the board about his concern that library service is not extended to all Anderson Community Schools, especially the elementary schools. He feels this is the most formative years of our children. He urged a meeting of the library board and other officials to figure ways to provide library services to all ACS students.
Mr. Pitt replied that the law does not permit library boards to extend service just where ever they want to. There are two (2) procedures to gain library service: 1. A county contractual district could be formed by agreement of the county commissioners and library board to serve areas not served by a library. 2. A township could agree to be in the library district, based on the petitioned support received from registered voters in the township. There is another way, individual families from unserved townships may pay an annual $50 user's fee.
Mr. Freeman extended his appreciation for their concern and thanked Mr. Graham and the staff of Valley Grove School for their presentation.
Mr. Pitt reported that the Indiana Bond Bank was created within the last two years. The purpose is to combine several small bonds from different cities, then sold as one large bond issue. The problem is the delay involved. There may be a delay of 2-3 or more months before there are enough small bonds gathered together for the sale of one large bond and this time could be costly compared to contract bids. A leasing corporation is not allowed to use the bond bank. Mr. Pitt will continue to monitor the program.
Ken Montgomery reported it would be 90 days before advertising for bids, now looking at July, 1985. Mr. Montgomery further reported, would need at least $50,000 to change the doors at the tire store so the extension department could use the building for the bookmobiles.
Mr. Montgomery stated that a large back log has been created in the building field now, which could also affect construction cost, so need to move as soon as possible - realizing time could cost as much as an additional $400,000.
Mr. Bucove reported on the future staffing of the new building. There would be a need for two (2) additional maintenance persons. Parking lot attendant and security personnel, no policy has been established. The interlibrary loan program (ILL) is funded through federal funds (LSCA) which may switch to state funds. If the revenue disappears the ILL staff would need to be added to the library payroll. Some cost would be offset by not paying rent for the annex.
Mr. Bucove reported the square footage standards of .6 per square foot per capita was no longer followed. But the purposed plan for the library building does work out to the .6 per square foot per capita standard.
Mr. Freeman appointed a committee of Mrs. Carroll, Mrs. Church, Mr. Newbern and Mr. Tudor to complete a final report on the building program before voting on the plans the board will follow.
It was the consensus of the board to meet March 28, 1985 at 7:30 a.m. to make the final decision and vote on the resolutions concerning the new library building.
Mrs. Moneyhun reported there will be a Friends of the Library meeting April 10, 1985 to reactivate this group.
Mrs. Carroll would like it noted The library rated 34th in the national library ratings of Rand McNally.
There being no further business, Mr. Newbern moved to adjourn. Mrs. Carroll seconded this motion. ############## ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 28, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday morning, March 28, 1985 at 7: 30 a.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. James Freeman arrived later into the meeting. Others attending were David Bucove, library director, Jerome Pitt, library attorney, Georgetta Roudebush, office manager, Marceille Kemple, office assistant, newspaper and radio reporters, interested citizens, and library staff.
Mrs. Church, acting chairperson, called the meeting to order.
Mr. Mail reviewed the final report presented by the board leading up to the decision of the board as to which options and plan to use for the remodeling of the Sears building, keeping the cost below $5 million dollars.
Mr. Newbern reported on the meeting with bonding council of Ice, Miller, Donadio & Ryan. The board's two primary options for bonding are selling general obligation bonds or the Indiana Bond Bank. The bond bank combines small bonds from different cities, then issues one consolidated larger bond.
Mr. Pitt said "Going with the bond bank could reduce interest rates but there is a disadvantage of having to wait until the bond bank is ready to make an issuance. The waiting could force contractors to wait and that could inflate construction costs".
Mr. Mail moved to accept a resolution to proceed with "Plan A" for renovating the former Sears, Roebuck and Company building to provide improved library facilities. Mrs. Carroll seconded the motion and unanimously passed by the board.
Mr. Newbern moved to approve the resolution directing the architect firm of K. R. Montgomery and Associates, Inc. to prepare drawings and specifications necessary for bids and construction contracts to incorporate Plan A. This motion was seconded by Mrs. Carroll and unanimously passed by the board.
Mrs. Moneyhun moved to approve the resolution to initiate the circulation of petitions for a bond issue to finance the construction and remodeling of the Sears building incorporating Plan A, not to exceed $5 million dollars. This motion was seconded by Mr. Mail and passed unanimously by the board.
Mr. Newbern moved to approve the final report of the board's plans of the renovation of the former Sears building. This motion was seconded by Mr. Tudor and unanimously passed by the board.
Petition number one was presented for signatures. Mrs. Louie Shearer, past president of the library board, was the first person to sign the petition, stating she has waited many years for this.
Mr. Freeman stated as public record, the Board of Trustees want to thank the Chamber of Commerce for their input and help in the direction of decision made by the library board.
There being no further business, Mr. Newbern moved to adjourn. This was seconded by Mr. Tudor. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING April 18, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, April 18, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Lois Church did not attend. Others present were David Bucove, director, Donna Cumberland, deputy director, and Georgetta Roudebush, office manager. Also attending were William Surbaugh, and newspaper and radio representatives.
Mr. Freeman, acting president, called the meeting to order, requesting a motion on the minutes of the previous meeting. Mr. Mail moved to approve the minutes as presented. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Freeman presented an Emergency Appropriation Resolution to transfer the following: LIBRARY OPERATING FUND $38,400.00 from 394 to 31 27,250.00 from 45 to 41 $65,650.00 total transfer Mr. Tudor moved to allow the resolution as presented. This was seconded by Mrs. Carroll and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to allow the claims for payment as listed. Mr. Mail seconded the motion and it was unanimously passed by the board.
An application for State Funding was presented for approval which should amount to about $11,000 for the library in 1985. Mr. Tudor moved to approve the application for State Funding to Libraries. Mrs. Carroll seconded the motion and it was passed unanimously by the board.
Received bids from two financial institutions of the library district to act as bond registrar for the library bonds. The bids were as following: Pendleton Banking Co: A. Acceptance & Administrative Fees: $2,500 B. Interest Checks: $2.00 per check C. Transfer or Exchange of Fully Registered Bonds: $5.00 each bond D. Payment of Principal: $2.50 each bond E. Expenses: cash disbursements billed at actual cost.
Anderson Banking Co.: Bond Registrar and Transfer Agent $500.00 Annual Base Fee plus $5.00 for each bond registration or transfer plus postage and insurance ($10.00 if legal action is required-plus any costs incurred) Paying Agent $250.00 Annual Base Fee plus $1.50 for each interest check If bonds are printed initially in the names of the underwriters, an acceptance fee of $1,500 will be charged. If bonds are not printed initially in the names of the underwriters, an additional charge of $3,500 for acceptance fee.
Mr. Mail moved to have Mr. Pitt to make a comparison table before the board made a decision or voted on the two bids. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mr. Freeman read a letter from the Department of National Resources, stating that the Carnegie Public Library of 32 W. 10th Street, Anderson, Indiana was entered on the National Register of Historic Places on March 21, 1985. Mr. Bucove informed the board the credit goes to Lorine A. Combs and Howard I. Eldon. Mr. Freeman asked that a letter be sent to both to thank them for all of their time and effort they gave to accomplish this.
William Surbaugh asked to state his interest in preserving the library building and suggested uses that may be considered. He asked the board to consider donating the library building to the state park department, to be used as a museum as part of the Mounds Park. There is not any place around Anderson to display the Indian artifacts which are found in this area. Mr. Surbaugh’s second suggestion was to use part of the building as an Automotive Museum.
Mr. Freeman stated a Lambert Automobile could be made available, if there is a permanent site for the automobile. Remy Brothers also started in Anderson and that would be another avenue to investigate for an automobile museum. Also Howe Fire Apparatus was located in Anderson for many years and this could also be incorporated in an automotive museum. The library now has two antique fire engines.
Mr. Surbaugh feels a donation of the library building to the state might be acceptable since the state is on an improvement program with the park department.
Mr. Freeman appointed a committee of Mrs. Carroll, chairperson, Mrs. Moneyhun, and Mr. Newbern to investigate the possibility of the State Park Department using the library building as a museum. The committee is to report their findings at the May 16, 1985 board meeting.
Mrs. Carroll moved to appoint Beth Oljace, Head of Technical Services Dept., to the INCOLSA Board. Miss Oljace will be representing the library for a three year term, effective July 1, 1985. This was seconded by Mr. Newbern and unanimously passed by the board.
A Film Catalog Policy was presented for approval. The film catalog will be sold to cover the cost of printing. One free catalog will be given to every public, parochial and private school located in the library district which has an attendance of at least 20 students. Mr. Mail moved to approve the Film Catalog Policy. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Donna Cumberland gave a report on the number of petitions being returned. Very pleased with the help of all volunteers.
Mr. Newbern reported that Sandra Huntzinger, Madison County Auditor would like to start checking the petitions for accuracy of signatures of property owners.
Since insurance rates are climbing, Mr. Freeman asked Mr. Bucove to contact Anderson Banking Co., Citizens Banking Co., First National Bank, Pendleton Bank, and other insurance brokerage companies for bids on insurance fees. It was discussed by the board that maybe the time has arrived to go to an insurance committee.
It was the consensus of the board to hold another meeting on April 29th at 4:00 p.m.
A thank you note was received from Louie Shearer for the recognition dinner in her honor and other past board members on March 21, 1985.
There being no further business, Mr. Newbern moved to adjourn. Mr. Tudor seconded the motion. ############ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
April 29, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Monday afternoon, April 29, 1985 at 4: 00 p.m. in the Redbud Room of the library. Trustees present were James Freeman, Jr., John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Emily Carroll and Lois Church did not attend. Others present were David Bucove, director, Donna Cumberland, deputy director, Jerome Pitt, library attorney, and Georgetta Roudebush, office manager. Also present were news media and interested citizens.
Mr. Freeman, acting president, called the meeting to order.
It was the consensus of the board to set May 6, 1985 as final date for returning petitions, in hope of having all petitions certified by the next regular board meeting, May 16, 1985.
A letter was presented to the board from Myron Frasier, from H. J. Umbaugh & Associates. Included with the letter was a schedule "Amortization of Proposed Public Library Bonds". The figures were based on bond payoff at 10 years and 15 years. The board has asked for a spread of each year 10 through 15 years.
It was the consensus of the board to meet on May 6, 1985 at 4:00 p.m.
There being no further business, Mr. Newbern moved to adjourn. Mrs. Moneyhun seconded the motion. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
May 6, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Monday afternoon, May 6, 1985 at 4:00 P.M. in the Redbud Room of the Library. Trustees present were Emily Carroll, James Freeman, Marilyn Moneyhun, Tom Tudor, Lois Church, and John Mail. Paul Newbern arrived later in the meeting. Others attending were David Bucove, director, Marceille Kemple, office assistant, Jerome Pitt, library attorney, Donna Cumberland, Deputy Director, Ken and Mike Montgomery, architects, and newspaper and radio reporters.
Mr. Freeman, acting Board president, called the meeting to order.
The first item on the agenda was length of bond issue. Parameters of 10 to 13 years were given as basis for discussion. After some discussion, the Board opted to vote for a 12 year amortization schedule for the proposed renovation of the Sears, Roebuck & Company building at 1204 Main Street. This schedule is based on a 9 ½ % interest rate for the $5 million project. The tax rate estimate for this schedule is 21.9 cents per $lOO of property valuation. That rate could increase or decrease, depending on fluctuations of interest rates. It also could decrease if the library board is able to use the Indiana Bond Bank. Mr. Tudor moved to approve the 12 year amortization schedule. This motion was seconded and passed by the board. Mrs. Carroll abstained from voting.
Second on the agenda was designation of Bond Registrar/Paying Agent. Two banks had submitted proposals, The Pendleton Banking Company, and the Anderson Banking Company. Determining that there would be no difference-in salability of the bonds with either bank, Mr. Newbern stated that his feeling was that we should go with the local bank, as we should also go with local architects, local contractors, etc. Mr. Mail moved that we approve a resolution designating the Anderson Banking Company as Bond registrar/Paying Agent. This motion was seconded by Mr. Newbern and passed by the Board, with Mr. Tudor abstaining.
Third on the agenda the discount rate or option authorization. Mr. Pitt stated that the board was not required to give a definite discount rate at this time, only a range. Mr. Freeman moved that the board vote for an option to set a discount rate on the bonds not to exceed 3%. Mrs. Church seconded the motion and it was unanimously passed by the board.
It was the consensus of the board that we opt to use the Indiana Bond Bank if available. Mr. Freeman stated that using the Bond Bank might reduce the interest rate as much as 3/4 of a percent. Mr. Newbern moved that the board approve a resolution to use the Indiana Bond Bank, provided it is available at the time of the library's bond issue, and that there would be no delay. This motion was seconded by Mrs. Carroll and unanimously passed by the Board.
Next on the agenda was the bond insurance option. Bond insurance will cost approximately 3/4 of 1% of the total interest and principal payments. Mr. Mail moved that we vote for an option allowing insurance on the bond issue. Mrs. Church seconded the motion and it was unanimously passed by the board.
After some discussion, the board decided that the bond recall should not be earlier than 8 years for a 12 year bond issue, and that a 2% premium would be paid. Mr. Newbern moved that an 8 year recall option be approved. It was seconded and unanimously approved by the board.
Mr. Freeman stated that the Library has already taken two batches of petitions to the County Auditor for verification of signatures, and that a third batch would be taken the next day, May 7, 1985.
Ken Montgomery stated that K. R. Montgomery & Associates carry $1,000,000 of Personal Liability insurance and $500,000 of Property damage insurance. Contractors should carry $2,OOO,000 of Personal Liability and $500,000 of Property Damage insurance. Ken Montgomery stated that he would furnish a certificate of Insurance to the Library Board.
There being no further business, Mr. Newbern moved to adjourn the meeting. This was seconded by Mr. Mail. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
June 6, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, June 6, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James Freeman, John Mail, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were Emily Carroll and Thomas Tudor. Others present were David Bucove, library director, Donna Cumberland, deputy director, Georgetta Roudebush, office manager, and Jerome Pitt, library attorney. Also attending were reporters from local newspapers and radio stations.
Mr. Freeman, president, called the meeting to order.
Mr. Freeman presented to the Board a petition filed by owners of taxable real estate in the library district and certified by Sandra Huntzinger, Madison County Auditor, requesting the issuance of bonds by the library in an amount not exceeding $5,000,000.00 as per attached.
Mr. Mail made a motion to adopt the Resolution that said petition be accepted and approved and that the Board proceed to take the necessary steps to authorize the issuance of the bonds required for the purpose petitioned for. This was seconded by Mrs. Church and unanimously carried by the Board.
Mr. Freeman then presented a Bond Resolution for action to be taken. Mr. Newbern moved to adopt the Bond Resolution as per attached. This was seconded by Mrs. Moneyhun and carried unanimously by the Board.
Mr. Newbern made a motion to adopt an Appropriation Resolution giving legal notice to taxpayers to consider the additional appropriation as per attached. Mrs. Moneyhun seconded the motion and it was passed unanimously by the Board.
Mr. Pitt reported the Indiana Bond Bank may be ready to sell bonds by the end of July. The interest rate at this time is 8 1/2% to 8 3/4%.
It was the consensus of the Board to change the regular meeting date of the June meeting from June 20th to June 27th, 1985 at 4:00 p.m.
There being no further business, Mr. Newbern moved to adjourn. ################## ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
June 27, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, June 27, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, John MaiL, Marilyn Moneyhun, Paul Newbern and Thomas Tudor. Trustees not attending were Lois Church and James E. Freeman, Jr. Others attending were David Bucove, director, Georgetta Roudebush, office manager, Jerome Pitt, library attorney, and reporters from local newspapers and radio stations.
In the absence of Mr. Freeman, president, and Mrs. Church, vice president, Mrs. Moneyhun, secretary, duly acting as chairperson, called the meeting to order. Mrs. Moneyhun appointed Mr. Newbern as acting secretary.
Mr. Bucove made a request to add an item to the agenda "An Emergency Appropriation Resolution". It was the consensus of the board to add the resolution to the agenda.
Mrs. Moneyhun requested a motion of the May 16, 1985 minutes. Mr. Newbern moved to accept the minutes of the May 16, 1985 meeting as presented. This was seconded by Mr. Tudor and passed unanimously by the board.
Mrs. Moneyhun requested a motion of the June 6, 1985 minutes. Mr. Tudor asked the minutes be corrected to note he did arrive after the meeting had commenced. Mr. Newbern moved to approve the minutes noting the correction that Mr. Tudor did attend the meeting, arriving late. This was seconded by Mr. Mail and unanimously approved by the board.
An Emergency Appropriation Resolution to transfer $1,795.79 from 37 to 36 was read in full by Mrs. Moneyhun. Mr. Newbern moved to adopt the resolution as read. This was seconded by Mr. Mail and unanimously passed by the board. (copy attached)
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. After a discussion about the bills, Mr. Newbern moved to allow the claims for payment as listed. Mrs. Carroll seconded the motion and it was unanimously passed by the board.
Mrs. Moneyhun presented an Additional Appropriation Resolution of in the amount $5,000,000, proposed to be made on account of the library project to be provided from the proceeds of bonds. (Copy attached). Mr. Mail moved to adopt the resolution. This was seconded by Mr. Newbern and passed unanimously by the board.
Mrs. Moneyhun opened and read bids to loan $500,000 to the library board as following: Anderson Banking Co. to loan $500,000 at 6.90% interest First National Bank to loan $500,000 at 6.25% interest Mr. Newbern moved to accept the First National Bank bid as the lowest bidder. This was seconded by Mrs. Carroll and passed unanimously by the board. Mrs. Monehun excused herself as chairperson of the meeting, asking Mr. Newbern to take charge, then left the room.
Mr. Newbern presented a Resolution to dispose of Real Property, declaring lots 6A and 6B (located on 11th Street between Main Street and Central Avenue) as surplus property. A 1983 appraisal set value of lot 6A at $114,000 and 6B at $104,000. A new appraisal has been asked for by the board. The Indiana State law states property can not be sold for less than 90% of appraised value. Mr. Tudor moved to adopt the resolution to declare properties 6A and 6B as surplus property and to advertise same property for sale by the library board. This was seconded by Mr. Mail and unanimously passed by the board.
A discussion was held about having the "Depot Property" appraised to establish value of the property. Mr. Mail moved to adopt a resolution to declare the "Depot property" as surplus property. This was seconded by Mr. Newbern and passed unanimously by the board. The passing of this resolution will allow the property to be advertised for sale at a later date.
Mrs. Moneyhun returned to the meeting and Mr. Freeman arrived. Mr. Freeman took charge of the meeting as president of the board.
A draft of prospective bylaws was presented to the board to review. Mr. Freeman appointed a committee of Mr. Tudor, Mr. Mail, and Mr. Bucove to review the bylaws and to determine any changes or additions that should be made then report to the board at the next meeting. The committee will meet at the Lapel Library on July 12, 1985 to study the draft.
Mr. Bucove asked the board to re-set the mileage rate at 20 ½¢ per mile as a fixed rate until the Federal law is changed. If the mileage re-imbursement is over 20 1/2¢ per mile, the total for the year must be added to the employee's W-2 at the end of the year. This would mean more record keeping as well as filing another form when filing Federal taxes each year for the employee. Mr. Newbern moved to change the mileage rate to 20 ½ ¢ per mile until such a time the Federal law is changed. This was seconded by Mrs. Moneyhun and unanimously approved by the board.
It was the consensus of the board to set August 29, 1985 as the date for the 1986 Budget Hearing and September 5, 1985 as the date to adopt the 1986 Budget.
There being no further business, Mr. Newbern moved to adjourn. Mrs. Carroll seconded the motion. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
July 18, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, July 18, 1985 at 4:00 p.m. at the annex of the library. Trustees present were Lois Church, John Mail, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were Emily Carroll, James Freeman, Jr., and Thomas Tudor. Others present were David Bucove, library director, Georgetta Roudebush, office manager, and Jerome Pitt, library attorney. Also attending were Doug Long, Anderson Herald reporter, Tim Stiers, WHBU Radio Station reporter, Bob Minny, WXAT Radio Station reporter, and an interested citizen, William Albert.
Mrs. Church, acting chairperson in the absent of Mr. Freeman, called the meeting to order.
Mrs. Moneyhun moved to approve the minutes of the June 27, 1985 meeting as presented. This was seconded by Mr. Newbern and passed unanimously by the board.
An Emergency Resolution to transfer appropriations was read as following:
LIBRARY OPERATING FUND $ 75.00 from 34 to 31 264.94 from 34 to 36 $339.94 Total
Mr. Newbern moved to adopt the resolution as read. Mr. Mail seconded the motion and it was unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. After a discussion was held, Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
It was the consensus of the board to a meeting, August 8, 1985 to read and discuss any bids received offering to purchase surplus property located at Eleven Street between Main Street and Central Avenue (known as lots 6A & 6B). Bids close on July 31, 1985. The August 8th date would give Mr. Pitt time to go over the bids to make sure everything was in order.
Mr. Mail, representative of the by law committee, proposed the following changes in the original draft: Create a new article V to replace the original, insert a new acticle VI and change article VI to VII. (copy attached) The draft of by laws will be examined by Mr. Pitt before any decision is made by the board.
Mr. Bucove presented a $100.00 gift to the board, received from the Madison County Historical Society.
Mr. Albert asked the board of their intention of all of the property owned in the downtown Anderson and why they were making offers to purchase more such as the Davis Top Shop? Mr. Albert was informed there had not been any offer made to purchase the Davis Top Shop. As for the other properties owned by the library, Mr. Albert was informed that 6A & 6B had been declared surplus properties and were for sale.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
August 8, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, August 8, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Others attending were David Bucove, library director, Georgetta Roudebush, office manager, and Jerome Pitt, library's attorney. Also present were reporters Doug Long, Anderson Herald, Bob Minny, WXAT Radio Station, and Tim Stiers, WHBU Radio Station.
Mr. Freeman, president, opened the meeting for business.
Mr. Freeman read a letter from the Anderson Improvement Parking Corporation which offered a bid of $103,000.00 to purchase property as advertised: Tract A, Lots #28 and #29 in Fletcher and Williams First Addition to the City of Anderson. This bid is conditioned upon the Anderson City Redevelopment Commission becoming the successful bidder for Tract B, Lots #30 and #31.
Mr. Freeman read a letter received from the Anderson Redevelopment Commission expressing an interest in acquiring the property Tract B, Lots #30 and #31 in Fletcher and Williams First Addition to the City of Anderson. The interest is contingent upon three factors: 1. The Downtown Parking Improvement Corporation acquiring parcel 6A. 2. The Redevelopment Commission approves the acquisition at their next meeting on August 26, 1985. 3. The Common Council approves an additiona1 appropriation of funds for the Commission. The Anderson Redevelopment Commission feels that parcel 6A & 6B remain available for parking.
It was the consensus of the board to take no action on either letter at this time.
Mr. Freeman stated he had had an inquiry about the Depot property.
H. J. Umbaugh & Associates submitted a contract for accounting services they would be rendering during the bond issue and building program.
Mr. Pitt explained the contents of the contract. After a discussion was held Mr. Pitt stated he feels it is a fair contract. Mr. Mail moved to accept the contract from H. J. Umbaugh & Associates for services rendered. This was seconded by Mr. Newbern and passed unanimously by the board.
Mr. Mail presented a draft of the proposed by laws which have been developed by the committee. Mr. Pitt is to meet with the committee before next board meeting.
Mrs. Carroll reported there have been some inquiries about the future use of the Carnegie building. She would like more time before making any report to the board.
There being no further business, Mr. Newbern moved to adjourn. #################### ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING August 29, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, August 29, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, James E. Freeman, Jr., John R. Mail, Marilyn S. Moneyhun, and Paul Newbern. Trustees not attending were Lois Church and Thomas Tudor. Others present were David Bucove, director, Georgetta Roudebush, office manager, and Jerome Pitt, library's attorney. Also present were Shirley Montgomery and Michael Montgomery from K. R. Montgomery and Associates, Tony Demos and Paul Kline, City of Anderson, Bob Minny, WLHN/WHUT Radio Station, Tim Stires, WHBU Radio Station, Julie Cowger, Anderson Herald, and Randy Rendfe1d, Anderson Bulletin.
Mr. Freeman, president, called the meeting to order.
Mrs. Moneyhun moved to approve the minutes of the July 17, 1985 and August 8, 1985 meetings as presented. This was seconded by Mrs. Carroll and unanimously passed by the board.
Mr. Freeman read an Emergency Resolution to transfer the following appropriations:
LIBRARY OPERATING FUND
$ 238.32 from 22 to 21 574.08 from 22 to 24 1,291.06 from 34 to 31 3,708.94 from 35 to 31 24.64 from 35 to 33 2,381.04 from 35 to 36 $8,218.08 total Mr. Newbern moved to adopt the resolution as read. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Pitt reported the State Board of Tax Commissioners has approved the additional appropriation for the $5,000.000 Bond and Interest Redemption Fund. This removes the final technical hurdle before the bonds can be sold.
Tony Demos, director of the Anderson Community Services and Economic Development Department requested extending the bid date to September 24 for two parking lots - 6A and 6B, located at 11th and Main Streets and 11th and Central Avenue. Mr. Demos said the Anderson Redevelopment Commission is interested in acquiring lot 6B, but outlined three contingencies for the purchase: 1. The Downtown Parking Improvement Corporation buying lot 6A. 2. The Redevelopment Commission approving the acquisition of lot 6B at its September 23 meeting. 3. The City Council approving the additional appropriation for the Commission.
It was the consensus of the board to extend the time to September 24 to receive a bid from the Anderson Redevelopment Commission.
Mr. Montgomery submitted a planning and construction schedule for transforming the former Sears, Roebuck and Co. buildings into a new public library facility: *Start full-scale work on contract documents immediately. *Plans released to contractors by Nov. 25, 1985. *Bids to Library Board received by Dec. 19, 1985. *Contracts with contractors executed - Jan. 13, 1986 *Assume 20 month construction period for Main building and 6 months for Extension services building. *Completion of extension services building - July, 1986 *Release bids for furnishings - January, 1986 *Completion and occupancy - September, 1987
Mrs. Montgomery presented preliminary interior design considerations for the board to consider. Will need to have weekly to semi-weekly meetings during the interior work. Will present a more thorough program at the September 5 meeting.
Mr. Mail moved to instruct K. R. Montgomery and Associates to resume work immediately on the building program. This was seconded by Mr. Newbern and passed by the board unanimously.
Mr. Pitt submitted a proposal setting forth the terms of fees for services rendered for the board to consider. (letter attached) Mr. Mail moved to accept Mr. Pitt’s fee proposal as set forth in his letter. This was seconded by Mr. Newbern and passed unanimously by the board.
Mrs. Carroll moved to approve a contract between Eastern Indiana ALSA and the Anderson Public Library, the library is designated as a Reference Services Center. Eastern Indiana ALSA will provide funds in the amount of $2100 for United Parcel Service costs. Mr. Newbern seconded the motion and it was passed unanimously by the board.
Mr. Mail moved to approve a contract between Eastern Indiana ALSA and the Anderson Public Library, the library being designated as a Film Services Center. EIALSA will provide funds in the maximum amount of $11,695 for expenses incurred according to the budget of the contract. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Mail presented copies of the By Laws, asking the board to review them and hopefully act on them at the next meeting.
The 1986 Budget was presented for a public hearing. Mr. Bucove explained the tax levy is the same as 1985, $.332 per $100 assessed valuation for the operating fund. A $.279 increase is due to the bond and interest redemption fund, to repay the interest and bond money raised for the new library. Depending on interest rates at the time the bonds are sold, this figure may be lower.
There being no further business, Mr. Newbern moved to adjourn. Seconded by Mrs. Carroll. ____________________________________________________________________
ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
September 5, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 5, 1985 at 4: 00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, Paul Newbern, and Thomas Tudor. Emily Carroll did not attend. Others present were David Bucove, director, Georgetta Roudebush, office manager, and Jerome Pitt, library attorney. Also attending were Shirley Montgomery and members of the news media.
Mr. Freeman, president, called the meeting to order.
Mr. Bucove reported he had not received the appraisal on the Depot property.
After a discussion about the By Laws for the Board of Trustees, Mr. Freeman called for a vote. Mr. Mail moved to adopt the By Laws as presented. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mr. Freeman expressed his concern for the need to build an emergency capital fund for future expenses such as a new boiler, air conditioner, bookmobile, etc. Does not want the concern as where will the money come from if such an emergency should arise.
A discussion was held about the 1986 Budget. The operating fund totals $1,224,277 with the tax rate remaining at $.332 per $100 assessed valuation. The bond and interest redemption fund adds an estimate of $.279 per $100 assessed valuation, bringing the total tax rate to $.611. Mr. Newbern expressed his feelings that this was a sound budget. Mr. Newbern moved to adopt the 1986 Budget including the 1986 Salary Schedule as per attached. This was seconded by Mrs. Church and passed unanimously by the board. The signing of the 1986 Budget forms followed.
Shirley Montgomery gave her presentation for interior color scheme, the main objectives at this meeting being: 1. Collection of written suggestions from library board members. 2. Formation of working committee of board members, staff personnel and one Friend of Library representative. 3. Approval of general color scheme after discussion with board members. Mrs. Montgomery also noted that a decision must be made as to what furniture from the Carnegie building will be used in the new building.
Different members of the board expressed their feelings as to the colors they preferred. Mr. Newbern stated that Shirley Montgomery is the designer and he is willing to leave the decision to her.
A committee to work with Mrs. Montgomery will be Mrs. Church from the trustees, Mr. Bucove, Donna Cumberland, and Howard Eldon from the staff. It was suggested that a member from the Friends of the Library and a member from the Tri-Kappa Sorority be considered to work with this committee.
There being no further business, Mr. Newbern moved to adjourn. Mrs. Moneyhun seconded the adjournment. ############### ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
September 26, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, September 26, 1985 at 4:00 P.M. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James E. Freeman, Jr., John R. Mail, Marilyn S. Moneyhun, and Paul Newbern. The trustee not attending was Thomas Tudor. Others present were David Bucove, Director, Marceille Kemple, assistant office manager, and Jerome Pitt, library attorney. Also present were Shirley Montgomery and Michael Montgomery from K. R. Montgomery and Associates, and members of the news media.
Mr. Freeman, president, called the meeting to order.
Mr. Newbern suggested there be a change made in the minutes of the meeting of September 5, 1985 pertaining to the 1986 Salary Schedule, changing the word 'schedule' to ‘Proposal I’. Mrs. Church moved that the change be made and the minutes of the August 29, 1985 and September 5, 1985 meetings be approved. This was seconded by Mr. Mail and unanimously passed by the board.
Mr. Freeman read an Emergency Resolution to transfer the following appropriations: LIBRARY OPERATING FUND
$ 291.01 from 12 to 23 948.64 from 12 to 24 3,300.00 from 12 to 31 49.52 from 12 to 33 896.00 from 12 to 36 $ 5,485.17 total
Mr. Newbern moved to adopt the resolution as read. This was seconded and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern then moved to allow the claims for payment as listed. This was seconded by Mrs. Church and passed unanimously by the board.
An application to the Indiana Bond Bank, prepared by Myron Frasier was submitted to the board. Mr. Bucove explained that the bond bank sale will be on October 15th and we could receive our bond money on November 7th if the time tables hold. Issuing through the bond bank would mean a time savings of six to eight weeks. If, at the last minute, we withdraw from the bond bank, and sell bonds through a public issue, it might be mid or latter December before we receive the money.
Mr. Mail moved that we submit the application to the Indiana Bond Bank. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Bucove reported that we have received the appraisal for the depot property at Ninth and Fletcher Streets. It has been appraised for $50,000. A copy of the appraisal is being delivered to the White River Development Commission which is interested in purchasing the property. However, it may be a few months before any decision is made by them.
The board authorized Mr. Bucove to re-advertise for bids on 6A and 6B, the two properties at 11th Street and Central Avenue and 11th Street and Main Street. Ads to appear October 1 and October 8 in both newspapers. Bids to be received from 11:00 a.m. October 18th to 4:00 p.m. October 22nd. The board will review bids on October 24.
There was some discussion about our lease with Citizen's Banking Company on 6A and 6B. One prospective buyer would prefer we terminate the lease as of October 1, 1985. If we do not cancel as of October 1, the lease would automatically be renewed for another year. However, we could give 3 months notice now. It was the decision of the board that we not terminate the lease.
It was decided by the board to move the October meeting back a week to October 24, 1985 at 8:00 a.m., as the ILA/ILTA District Meeting is to be held on October 17th.
Mr. Bucove presented a contract, to be administered by EIALSA, which will establish an Indiana library unemployment compensation pool. The law allows non-profit corporations and municipal corporations to establish unemployment compensation pools. We pay a percentage of the first $7,000 of each employee. The projected rate for the first year is 2%, 1.7% for the second year, and 1.0% for the third. The present rate in the Illinois pool is 0.2%, which may be eliminated as the pool reserve now earns more interest than expenses and payments. All funds paid into the pool remain in our account indefinitely except for payments and expenses. If too few libraries vote to enter the pool it will not be initiated and we would continue as we are.
Mr. Mail moved that the contract be signed. Mrs. Carroll seconded the motion and it was unanimously passed by the board.
Mr. Bucove asked that a used bookmobile be purchased for $4,800 from the Monroe County Public Library. The unit is 10 years old and in much better condition than our units were 5 years ago. Our units are now 15 years old and just recently repairs on the two units for one single month were $5,000. Requests were made that Mr. Bucove explore the possibility of leasing library vehicles with an option to purchase when we move to the Sears Automotive building. Mr. Bucove noted that the purchase of the unit can be funded through some accounts that will have surpluses this year.
Mr. Newbern made a motion that the board authorize the purchase of the unit. Mrs. Church seconded the motion and it was unanimously passed by the board.
Mr. Bucove also asked the board to consider purchasing a $7,300 machine that will clean and check videotapes for damage. He also stated that without the equipment, it may come down to a situation where the library will not be able to circulate videotapes --now being used at a rate of 2,000 per month. Board members questioned the cost for the equipment, and asked about the possibility of leasing the equipment rather than purchasing it, and also about requiring a deposit for using videotapes. No action was taken and the discussion was tabled until next month.
Shirley Montgomery stated they were ready to start room finishing, and she would be scheduling appointments with department heads to discuss carpet preferences and wall coverings. Michael Montgomery will also be scheduling appointments to discuss the placement of furniture and equipment. Members of the Library Interior Decoration Committee are: James E. Freeman, Jr., Lois Church, Beth Gephart, Howard Eldon, Donna Cumberland, Joyce Bookout (appointed), Mike Montgomery, and David Bucove. Written reports were distributed from James E. Freeman, Jr. and Howard Eldon to the library board and the Library Interior Decoration Committee. Board members were asked to give their thoughts and any specific ideas they might have on the decorating.
There being no further business, Mr. Newbern moved to adjourn. Seconded by Mr. Mail. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
October 24, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday morning, October 24, 1985 at 8:00 a.m. in the Technical Service Department of the library annex. Trustees present were Lois Church, James E. Freeman, Jr., John R. Mail, and Marilyn S. Moneyhun. Trustees not attending were Emily G. Carroll, Paul H. Newbern, and Thomas G. Tudor. Others present were David Bucove, library director, Donna Cumberland, deputy director, and Georgetta Roudebush, office manager. Also attending were Shirley Montgomery and Michael Montgomery from K. R. Montgomery & Associates, and members of the news media.
Mr. Freeman, president, called the meeting to order.
Mrs. Church moved to approve the minutes of the September 26, 1985 meeting as presented. This was seconded by Mrs. Moneyhun and unanimously passed by the board.
Mr. Freeman read an Emergency Resolution to transfer the following appropriations: LIBRARY OPERATING FUND $ 199.32 from 123 to 21 52.32 from 123 to 23 591.43 from 123 to 24 103.56 from 123 to 33 293.46 from 123 to 36 $1,240.09 total transfers Mr. Mail moved to adopt the resolution as read. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mr. Freeman informed the board that prior to the meeting, Mr. Newbern had reviewed the invoices and initialed the claims, reporting all in order for payment. Following a discussion, Mrs. Church moved to allow the bills for payment as listed. This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Bucove reported that Mr. Pitt had reviewed the bids which had been received on tracts 6A and 6B from Anderson Redevelopment Corp. and Anderson Improvement Parking Corp. Mr. Pitt reported he found both bids to be in order. There were not any other bids received.
Mr. Freeman read each bid in full: Anderson Redevelopment Corp. offered to pay $93,000 for tract 6A which is 90% of appraised value. Anderson Improvement Parking Corp. offered to pay $103,000 for tract 6B which is $400 above the 90% appraised value. Each bid is continent upon the other being the successful bidder on the parcels of land respectfully. After a discussion was held, Mr. Mail moved to adopt the following Resolution:
"Whereas tract 6A located at 11th and Main Streets and tract 6B located at 11th Street and Central Avenue in the City of Anderson, Indiana, having been declared surplus property and offered for sale. Whereas tract 6A has been appraised at $104,000 and that Anderson Redevelopment has offered to pay $93,000. Whereas tract 6B has been appraised at $114,000 and that Anderson Improvement Parking Corp. has offered to pay $103,000. Both bids being at least 90% of the appraised value, the Board of Trustees move to accept both bids as presented. The library attorney is authorized to proceed with the sale of property and the closing shall be within 60 days."
This Resolution was seconded by Mrs. Church and passed unanimously by the board.
Mr. Bucove reported that the money received from the sale of the property will have to be entered into the Library Operating General Fund, thus investing it until such a time it may be spent. The fund will have to be appropriated before it can be spent.
A contract from the Indiana State Library was presented for approval. The Agreement made between the Indiana State Library and the Anderson Public Library for the "Grant For Supervision of Local Agencies Under Emergency Jobs Act and the Library Services and Construction Amendments" to assist the State in public library construction. The Grant is for $250,000.00 Mr. Mail moved to approve the contract subject to review by Jerome Pitt. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Montgomery presented a revised schedule of construction timetable: 1 - Plans released for bidding December 1985 2 - Bids received January 1986 3 - Construction Starts February 1986 4 - Construction 1/3 done August 1986 5 - Construction 2/3 complete March 1987 6 - Construction 100% complete October 1987 Mr. Montgomery stated "Bid both the main building and the extension building at the same time." "Accept bids only when money is in hand from the bond sale." He further suggested a separate time schedule of six (6) months for completion of the extension building.
Mr. Montgomery reported the administrative offices have been finalized and that plans will be mailed to the board.
Mrs. Montgomery reported on the progress that has been made on the interior design of the new buildings. (Reports attached). Mrs. Montgomery would like to make a record of all present furniture and equipment so the interior design committee will have a list to work with. She will be contacting each department within the library about this list.
Mr. Bucove reported that the State Board of Tax Commissioners said the Construction Fund will not have to be re-appropriated in 1986.
A copy of a letter from Myron H. Frasier to Jerome Pitt confirmed the decision of the Bond Bank to delay the Bond sale until November 18, 1985. The Bond Bank anticipates closing the sale on December 4, 1985.
Mr. Bucove reported a bid was submitted to the Monroe County Library for the used bookmobile they have for sale. The library's bid was the only bid received by the Monroe County Library. Mr. Bucove further reported bids to lease a VCR cleaning machine will be received at a later board meeting.
Mr. Freeman appointed Mr. Mail, Mrs. Church, and Mr. Bucove to work on a legislative committee.
Mr. Freeman stated that any board member wanting an item added to the agenda to present the information to him by November 14th and that the agenda will be mailed to the board by Friday, November 15, 1985.
There being no further business, Mr. Mail moved to adjourn. Seconded by Mrs. Moneyhun. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
November 11, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Monday morning, November 11, 1985 at 8:00 a.m. in the annex of the library. Trustees present were Emily Carroll, Lois Church, James Freeman, Jr., John Mail, Marilyn Moneyhun, and Paul Newbern. Thomas Tudor did not attend. Others attending were David Bucove, library director, Jerome Pitt, library attorney, Kenneth Montgomery, and Michael Montgomery, from K. R. Montgomery and Associates, Inc., Tim Stiers, reporter from WHBU Radio Station, and Randy Renfield, reporter from the Bulletin.
Mr. Freeman, president, called the meeting to order.
A resolution was presented for adoption; "The President and Secretary of the Library Board are authorized and directed to execute the limited warranty deed and the Attorney is authorized to prepare the necessary documents for conveyance of the real estate (6A & 6B) to the bidders in accordance with their bids." A complete copy of the resolution is attached. Mr. Mail moved to adopt the resolution as presented. This was seconded by Mrs. Church and passed unanimously by the board.
A lease agreement between the Anderson Parking Authority and the Anderson Public Library was presented for approval. The library will lease the Sears parking lot located east of the main Sears building to the Anderson Parking Authority: 1. The property will be used solely as a parking lot for motor vehicles of persons who are monthly patrons of the City's garage located at 11th and Main Streets, during the time the "garage" is closed for repairs. The time of this lease shall be from November 8, 1985, through midnight of January 31, 1986.
2. In consideration the Anderson Parking Authority agrees to provide the library with 17 parking spaces for library employees from November 8, 1985 through December 31, 1987.
After a discussion was held, Mr. Newbern moved to approve the lease agreement as presented. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Ken Montgomery presented information about heating costs, gas vs. electricity for the new building:
HVAC budget $670,000 gas estimate $653,250 electricity $599,500 $83.750 savings $2,000 year savings on maintenance
Electrical KWH $1,020,100 lighting & cooling $ 38,283.70 est. + electric heating $ 9,7771.70 based on 3.7¢ hour + gas heating $ 7,568.38
Mr. Pitt informed the board the Indiana Bond Bank will hold the bond sale on November 20, 1985. The funds will be received by the library on December 4, 1985. The 2% discount vs. 2 ½ % anticipated = $25,000 savings. The coupon rate will be 6% - 8.7% range with an average rate of 8.408% (true rate with discount 8.4626%).
Mr. Newbern will check with local banks about investments of the bond money and will report to the board at the November 21st meeting.
Mrs. Carroll moved to adopt a Resolution to approve the purchase contracts with the Indiana Bond Bank. This was seconded by Mr. Mail and passed unanimously by the board.
An agenda item for the November 21st meeting is "Groundbreaking". Mr. Freeman asked the board to give this some thought before the next meeting, as to a date, etc.
There being no further business, Mr. Newbern moved to adjourn. #################### ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
November 21, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, November 21, 1985 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Emily Carroll, Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, and Paul Newbern. Thomas Tudor did not attend. Others attending were David Bucove, director, Donna Cumberland, deputy director, and Georgetta Roudebush, office manager. Also present were Jerome Pitt, attorney, Shirley Montgomery and Mike Montgomery, K. R. Montgomery & Associates, Jo1ice Pojeta from Anderson Herald, Bob Munsey, WLHN/WHUT radio station and Tim Stiers, WHBU radio station.
Mr. Freeman, president, arrived after the meeting was called to order by Mrs. Church.
Mr. Mail moved to accept the minutes of meetings held October 24, 1985 and November 11, 1985. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mr. Freeman read in full an Emergency Resolution to transfer the following appropriations: LIBRARY OPERATING FUND $ 30.88 from 22 to 21 129.39 from 22 to 23 1,011.78 from 22 to 24 125.00 from 32 to 31 979.27 from 396 to 36 800.80 from 396 to 395 $3,077.12 total Mrs. Moneyhun moved to adopt the reso1ution as presented. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Newbern moved to al10w the claims for payment as listed. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Pitt reported the Indiana Bond Bank opened the bond sale, November 20, 1985 and the closing will be December 3, 1985. The library board will receive $4,934,854.87 at the closing on December 3, 1985. The interest rate averaged out to 8.23% for the 12 year period. The Indiana Bond Bank charges 2% of the 5 mil1ion dol1ars for a handling charge and wil1 pay $34,854.87 interest which will be earned on the $5,000,000 from the date of the bond sale until the closing. [11/20/85 - 12/3/85].
Mr. Pitt further reported if anyone is interested in purchasing any of the bonds, they are Series C bonds and should see their brokerage firm.
Mr. Newbern reported he had contacted al1 three local banks in the city about investing the bond money. Two local banks are interested in bidding for the investments.
Mr. Pitt presented an Amendment to the Bond Resolution adopted, June 6, 1985. It is now necessary to amend the Bond Resolution to conform the redemption provisions contained in it with the redemption provisions of the bonds to be issued by the Indiana Bond Bank. [copy attached]. Mr. Newbern moved to adopt the resolution as read. This was seconded by Mrs. Moneyhun and passed unanimously by the board. Mr. Freeman asked it be noted the correction made of the dates in the resolution. 1986 changed to 1996 and 1977 changed to 1997.
Mrs. Church moved to adopt the following amendment to the unemployment compensation contract between Eastern Indiana ALSA and Anderson Public Library. "The amendment hereby deletes the reference to the number of participating member employees. In place thereof it is understood and agreed to by the library that this agreement is not effective unless and until there exist forty participating members and a sufficient number of participating member employees to result in an economically viable unemployment compensation pooled account. ALSA will make a concerted effort to obtain this level of participation by November 1, 1985." This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Montgomery presented facts on electric heat versus gas/hot water heat for the new building. Mr. Montgomery recommends electric heat over gas heat. After a discussion was held, Mr. Newbern moved to accept Mr. Montgomery's advice to use electric heat in the new library building. This was seconded by Mrs. Church and passed unanimously by the board.
Mrs. Montgomery presented a report from the interior committee.
A modification to the lease between the "Anderson Parking Authority" and the Anderson Public Library was presented for approval; Paragraph 2 of the Lease is hereby amended to read as follows: 2. Use of Premises. Lessee covenants and agrees that the Premises shall be used solely as a parking lot for motor vehicles of persons who are or become patrons of parking facilities operated by Lessee during the term of this lease. Any other use of the premises by Lessee is not authorized and shall make this lease void able at Lessor's option. Mr. Mail moved to accept the modification in the lease. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Pitt reported he is filing with the City asking for permission to use the Vickers lots for parking for the library.
Mr. Freeman appointed Mrs. Moneyhun and Mrs. Carroll to act as co-chairpersons of the groundbreaking ceremony when work is to start on the new building.
Mr. Freeman asked Mrs. Carroll, Mrs. Church, and Mrs. Moneyhun to serve on a public relation committee.
Mr. Freeman asked how the APL logo came about. This is a matter for the board and recommendations should have been made by the board before a logo was put into use.
Mr. Bucove reported that bids on time warrants will be received at the December meeting.
Mrs. Cumberland reported there had been 416 pledges made during the "Turn off TV" week and that 125 people attended the program given by Steven Kellogg, the children's book illustrator.
Mr. Bucove reported the 1986 budget hearing with the Indiana State Board of Tax Commissioners was held November 13, 1985. A tax rate of 33.2 cents for general funds was approved but would have to wait until after the bond sale before setting a tax rate for the Bond and Interest Redemption Fund.
There being no further business, Mr. Newbern moved to adjourn. ################ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
November 26, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Tuesday afternoon, November 26, 1985 at 4: 00 p. m. at the annex of the library. Trustees present were Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, and Paul Newbern. Trustees not attending were Emily Carroll and Tom Tudor. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and Jerome Pitt, library's attorney. Also present were Bob Munsey, from WLHN/WHUT Radio Station, and Jolice Pojeta, from the Anderson Herald.
Mr. Freeman, president, called the meeting to order.
Mr. Pitt informed the board the closing of the bond sale will be December 3, 1985 at 2:00 p.m. A luncheon will be held at noon. If any of the trustees are interested in attending Mr. Pitt will make the reservations.
Mr. Freeman would like to invite Louie Shearer to attend the closing since she served on the board during the very beginning of the building project.
Mr. Pitt stated that he felt Mr. Newbern, as treasurer of the board, would be the only trustee who would have to attend the closing but that anyone else interested may attend the luncheon and closing.
A Purchase Agreement between the Indiana Bond Bank and the Anderson-Anderson, Stony Creek Township Public Library was presented for approval by the board. Mr. Newbern moved to approve the resolution as presented. This was seconded by Mr. Mail and passed unanimously by the board. The Agreement was signed by Mr. Freeman and Mrs. Moneyhun as officers of the board.
There was a discussion about taking pictures at the closing and of the groundbreaking ceremony.
It was in agreement that any board member wishing to accompany Mr. Newbern to the bank to deposit the $4,934,854.87 check from the bond sale should meet at the library December 4, 1985 at 8:45 a.m. This money will be deposited into the regular account then be transferred into investments.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING December 19, 1985
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday afternoon, December 19, 1985 at 4:00 p.m. in the Technical Services Department at the annex building. Trustees present were Emily Carroll, Lois Church, James E. Freeman, Jr., John Mail, Marilyn Moneyhun, and Paul Newbern. Thomas Tudor did not attend. Library employees present were David Bucove, director, Pamela Finlay, AV librarian, and Georgetta Roudebush, office manager. Others attending were Ken and Shirley Montgomery, from Montgomery & Associates, Jerry Pitt, attorney, Bob Munsey, WLHN/WHUT Radio Station, Jolice Pojeta - Anderson Herald, and Randy Rendfield - Bulletin.
Mr. Freeman, president, called the meeting to order.
Mrs. Moneyhun moved to approve the minutes of the November 21, 1985 meeting as presented. This was seconded by Mrs. Church and passed unanimously by the board.
Mr. Freeman read an Emergency Resolution to transfer the following appropriations: LIBRARY OPERATING FUND $ 70.57 from III to 112 $ 163.69 from 131 to 36 2,918.32 from 114 to 112 350.10 from 131 to 37 1,913.66 from 123 to 112 476.98 from 22 to 37 26.32 from 122 to 112 1,071.61 from 392 to 37 2,930.48 from 124 to 112 1,066.19 from 392 to 391 643.51 from 122 to 121 100.00 from 393 to 391 450.43 from 124 to 21 506.30 from 396 to 391 30.71 from 124 to 23 508.55 from 396 to 395 1,241.04 from 124 to 24 3,317.43 from 396 to 41 581.17 from 124 to 32 50.00 from 42 to 41 419.14 from 124 to 35 6,632.57 from 45 to 41 981.02 from 124 to 36 1,277.03 from 45 to 44 Total $27,726.82 There was a discussion held and Mr. Newbern explained the need for the transfers. There being no further questions, Mr. Newbern moved to adopt the resolution as presented. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order for payment. He then moved to allow the claims for payment as listed. This was seconded by Mrs. Moneyhun and passed unanimously by the board.
Mr. Freeman opened and read bids on Time Warrants from the following banks: 1. Anderson Banking Co. - $500,000.00 loan at 6.35% on tax- free loan and 10.75% in the event the interest is judged to be taxable income. 2. First National Bank - $500,000.00 loan at 6.00% interest per annum. Mrs. Church moved to accept the bid from First Nat ional Bank as the lowest bid. This was seconded by Mr. Mail and passed unanimously by the board.
Mr. Montgomery reported the specifications are near completion and bid advertisement ready approximately the first week in January, 1986. Should have the bids from the contractors by January 28, 1986, or no later than the first week in February, 1986.
Mrs. Montgomery reported the interior committee have completed the first phase of the interior design. An inventory has been completed of all existing furniture. Mrs. Montgomery reported there will be a meeting on January 15, 1986 with Fire Department personnel and Jan Gillespie about the interest in having a learning tool like the Muncie Children's Fire Safety House here in Anderson.
Mr. Pitt reported he would be meeting with the City Council at 7: 30 p.m. requesting a change in the status of the Vickers property to permit a parking lot on the property. Also, he will be asking the Council to deviate the need for 400 parking spaces at the new library.
Mr. Bucove presented a price list from RTI for a videotape evaluator/cleaner. Cash purchase would be $6,825.00 - 3 annual payments $2,640.00 plus interest, $1,095.00, total $7,9290.00 - 5 annual payments $1,823.00 plus interest, $2,290.00, total $9,115.00. Budget leasing: 3 years total $8,903.88 and 5 years total $9,852.00. The list price is $7,825.00, library sale price, $6,825.00, so there would be a savings of $1000.00 to purchase the machine at the cash price. Following a discussion Mr. Newbern moved to purchase the RTI Videotape Evaluator /Cleaner at the cash price of $6,825.00. This was seconded by Mrs. Carroll and passed unanimously by the board.
Mr. Pitt presented to the board a $93,600.00 check from the City of Anderson for the sale of parking lot 6B.
It was the consensus of the board to advertise the "Depot" property for sale, having been declared surplus property at an earlier meeting.
Mrs. Moneyhun reported the groundbreaking committee will have information about the ceremony by the January meeting.
The P. R. committee presented information about the possibility of a "Student of the Month" program.
Mr. Freeman asked the trustees to give consideration as to what direction does the board want to take on "long term goals", "middle term goals", and "short term goals". Also to consider long term capital goals. Mrs. Carroll asked to take the information home, and then make a decision at the next meeting.
Mr. Freeman called for an election of officers. Mrs. Carroll moved to maintain the same officers that are now serving: President James E. Freeman, Jr. Vice President Lois Church Secretary Marilyn Moneyhun Treasurer Paul Newbern Mr. Newbern seconded the motion and it was passed unanimously by the board.
Mr. Bucove reported the circulation terminal has been installed but not working yet.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ |
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