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1980 Minutes
____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
January 17, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening January 17, 1980 at 7:30 P.P. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, Joyce Foggs, James Freeman, Paul Newbern, and Louie Shearer. Robert Kinerk did not attend. Also attending were David Bucove, library director and Georgetta Roudebush, office manager. Also Rick Kirby from the Anderson Herald.
Mrs. Shearer, president, opened the meeting requesting a motion on the minutes of the previous meeting. Mrs. Foggs moved to approve the minutes of the December 20, 1979 meeting as presented. The motion was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all was in order. Mr. Newbern moved to allow the bills for payment as presented. Mr. Bodenhorn seconded the motion and it was unanimously passed by the board.
Election of officers was held. Mr. Bodenhorn presented a slate of officers as follows:
President Mrs. Louie Shearer Vice President Mrs. Joyce Foggs Secretary Mrs. Lois Church Treasurer Mr. Paul Newbern
Mr. Bodenhorn moved to approve the slate of officers as listed. This was seconded by Mr. Freeman. The motion was unanimously passed by the board.
Mr. Bucove informed the board the inter-library loan rate has been 10 cents a day for overdue materials. It is the feeling of the reference department this is not high enough to make patrons feel the need to return the materials on time. It was suggested the rate be raised to 25 cents per day. Mrs. Church moved to raise the fines for overdue inter-library loan materials to 25 cents per day. Mr. Freeman seconded the motion. It was unanimously passed by the board.
Mr. Bucove reported he had met with the committee of Adams Township. They are continuing to circulate petitions for signatures. Their goals are to receive signatures of 51% of the Adams Township registered voters.
There being no further business, Mr. Bodenhorn moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
February 21, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public library met Thursday afternoon, February 21, 1980 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, Robert Kinerk, and Paul Newbern. Trustees not attending the meeting were Kenneth Bodenhorn, James Freeman, and Louie Shearer. Others attending the meeting were David Bucove, library director, Georgetta Roudebush, library office manager, and Donna Bays from the Anderson Herald.
Mrs. Foggs, acting chairperson, opened the meeting. Mrs. Foggs called for a motion on the minutes of the previous meeting. Mr. Kinerk moved to approve the minutes of the January 17, 1980 meeting as presented. This was seconded by Mr. Newbern, and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims reporting all the claims presented for payment were in order. After a discussion about the claims, Mr. Kinerk moved to allow the claims for payment as listed. This was seconded by Mr. Newbern and passed unanimously by the board.
Mr. Bucove reported the Anderson-Anderson, Stony Creek Township Public library was one of twenty two libraries throughout the nation to be selected to participate in an OCLC user evaluation program. Mr. Bucove feels this conveys a high recognition of the technical service staff by OCLC.
There being no further business, Mr. Newbern move to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
March 20, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, March 20, 1980 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Louie Shearer, Kenneth Bodenhorn, Robert Kinerk, and Paul Newbern. Trustees not attending were Joyce Foggs, Lois Church, and James Freeman. Others present were David Bucove, library director and Georgetta Roudebush, office manager.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Kinerk moved to approve the minutes of the February 21, 1980 meeting. This was seconded by Mr. Bodenhorn and passed unanimously by the board.
Mr. Newbern reviewed the invoices and initialed the claims, stating all the claims were in order for payment. Mr. Newbern moved to allow the bills for payment as listed. Mr. Kinerk seconded the motion and it was unanimously passed by the board.
Mr. Kinerk moved to add to the agenda the application for state funding. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Bucove stated the library had not received an approved levy from the State Board of Tax Commissioners as of this date. Without the approved levy, the 1980 Budget cannot be revised, if necessary.
Mr. Bucove informed the board, the LSCA Grant Application for the 4th year funding for Outreach was not allowed by the Board at the Indiana State Library. They have never passed a 4th year grant before, for any LSCA program. Even though the amount requested was small and would liked to have granted the funds, the board was afraid this may create greater problems for them later when others were making requests for a fourth year funding.
The RSVP application has not been approved as yet but it does look better. Indiana is in a region which will receive four grants. If anyone of the other four states do not come up with a program, we may receive it.
An application to receive State Funding was presented for approval. The amount received will be based on the 1980 budget and how many libraries apply for the funds. Mr. Kinerk moved to approve the application for receiving State Funds. This was seconded by Mr. Newbern and unanimously approved by the board.
There being no further business, Mr. Kinerk moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
APRIL 17, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, April 17, 1980 at 7:30 p.m. in the staff room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, James Freeman, and Louie Shearer. Trustees not attending were Joyce Foggs, Robert Kinerk, and Paul Newbern. Others present were David Bucove, library director, and Georgetta Roudebush, office manager. Also Rick Kirby from the Anderson Herald.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Bodenhorn moved to approve the minutes of the March 20, 1980 meeting. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Newbern, treasurer, earlier reviewed the invoices and initialed the claims, approving them for payment. Mrs. Church moved to allow the bills for payment as listed. This was seconded by Mr. Freeman and passed by the board unanimously.
Mr. Bucove reported the Indiana State Board of Tax Commissioners has certified the tax levy for the library. The 1980 budget will not have to be revised as anticipated.
Mrs. Shearer read an Emergency Appropriation Resolution to transfer appropriations as listed:
LIBRARY SERVICES & CONSTRUCTION ACT FUND $3,500.00 from 12 to 73 Mr. Freeman moved to adopt the resolution as read. This was seconded by Mrs. Church and unanimously passed by the board.
Mr. Bucove suggested to the board the closing of the library at 12:00 o'clock noon on Good Friday, treating it as a paid half holiday. Easter Sunday is not a paid holiday, but the library is closed. Most of the Sunday employees have Friday as their day off. The paid half holiday would cover for Easter Sunday for these employees, and they would not have to make up the hours lost on Easter Sunday. Mr. Freeman moved to make Good Friday a paid half holiday. The library would be open only from 9:00 a.m. to 12:00 noon. Mr. Bodenhorn seconded the motion and it was unanimously passed by the board.
There being no further business, Mrs. Church moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
MAY 15, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, May 15, 1980 at 7:30 p.m. in the Redbud room of the library. Trustees present were Kenneth Bodenhorn, James Freeman, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church, Joyce Foggs, and Robert Kinerk. Others attending were David Bucove, library director, and Georgetta Roudebush, office manager. Also Rick Kirby from the Anderson Herald.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Freeman moved to approve the minutes of the April 17, 1980 meeting as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all invoices in order. Mr. Newbern moved to allow the claims for payment as listed. Mr. Freeman seconded the motion and it was unanimously passed by the board.
Mr. Bucove reported there should be something to report about the R.S.V.P. application status in about 6 weeks. The Central Region is made up of 6 states, including Indiana. There will be 4 programs funded to 4 states with the least amount of programs. Indiana has the highest number of programs. Illinois will be turning down the funding, and the funding may come to Indiana after all.
Mr. Bucove reported the need to receive bids for temporary time warrants from the local banks.
Mr. Bucove read, in full, a Resolution to rent a safe deposit box, requesting signatures of anyone of the following:
Louie Shearer - President Paul Newbern - Treasurer David Bucove - Director Donna Cumberland - Deputy Director
Those listed are hereby empowered to execute on behalf of the library. Mr. Newbern moved to adopt the Resolution. This was seconded by Mr. Freeman and unanimously passed by the board.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
June 19, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, June 19, 1980 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Lois Church, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Joyce Foggs and Kenneth Bodenhorn. Others attending the meeting were David Bucove, library director and Georgetta Roudebush, library office manager.
Mrs. Shearer, president, opened the meeting, requesting a motion on the minutes of the previous meeting. Mr. Freeman moved to approve the minutes of May 15, 1980 as presented. This was seconded by Mr. Newbern and unanimously passed by the board.
Mr. Newbern, treasurer, reviewed the invoices and initialed the claims, reporting all claims in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mrs. Church and unanimously passed by the board.
Mrs. Shearer opened and read the bids for temporary time warrants received from three local banks. The bids were as follows:
Anderson Banking Company 6.25 % interest on $280,000.00 Citizens Banking Company 5.5 % interest on $280,000.00 First National Bank 8.0 % interest on $280,000.00
Mr. Kinerk moved to accept the low bid of Citizens Banking Company at 5.5% interest. Mr. Freeman seconded the motion and it was unanimously passed by the board.
Mr. Bucove informed the board that saving accounts and repurchase certificates maybe used now by libraries as a means of investing. Mr. Newbern does not approve the use of saving accounts. He feels saving accounts can be abused, but does approve of repurchase certificates. Also, repurchase certificates pay a higher rate of interest than saving accounts. Mr. Kinerk moved to authorize Mr. Bucove to investigate the use of repurchase certificates and saving accounts. Report his findings to Mrs. Shearer and Mr. Newbern, giving them authority to make the decision as to the direction of investing. Mr. Freeman seconded the motion and it was unanimously passed by the board.
The original Merger Resolution with Adams Township has an expiration date of June 30, 1980. Because of the delay of the final decision by litigation, the resolution will expire before any action will be settled. Mr. Burton McClintock, the library attorney, felt a new resolution should be adopted. This will not authorize anyone in Adams Township to carry new petitions, or remonstrances. The new resolution extends the time for the acceptance or rejection of the original proposal by Adams Township until final disposition of such litigation. Mr. Kinerk moved to adopt the new Resolution concerning the merger with Adams Township. This was seconded by Mr. Freeman and unanimously passed by the board.
The Board of Trustees now must hold two (2) meetings concerning the 1981 Budget. The purpose of the first meeting being a public hearing and the second meeting to adopt the budget. The regular board meeting of August 21, 1980 could be moved to August 28, 1980 for the purpose of both public hearing and regular meeting. This would eliminate the necessity of a third meeting between the August and September meetings. Mr. Kinerk made a motion to combine the public hearing meeting for the 1981 budget and the regular meeting. This meeting to be held on August 28, 1980 at 7:30 p.m., then meet on September 6, 1980 at 4:00 p.m. for the purpose of adopting the 1981 Budget. This motion was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Bucove announced the State Board of Accounts has been auditing the library's financial records.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
July 17, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, July 17, 1980 at 7:30 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church and Joyce Foggs. Others attending were David Bucove, library director, and Georgetta Roudebush, office manager! Also Rick Kirby from the Anderson Herald Newspaper.
Mr. Newbern, chairman, called the meeting to order.
Mr. Bucove requested two items be added to the agenda as follow: Item # 3-Transfer Resolution Item # 4-Cash Change Fund to be Establish
It was the consensus of the board to add these items to the agenda.
Mr. Newbern requested for a motion on the minutes of the previous meeting. Mr. Kinerk moved to accept the minutes of the June 19, 1980 meeting as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Preceding the meeting, Mr. Newbern reviewed the invoices and initialed the claims, reporting all in order. Mr. Kinerk moved to allow the claims for payment as listed. Mr. Freeman seconded the motion and it was passed by the board unanimously.
Mr. Newbern read a Transfer Resolution:
LIBRARY OPERATING FUND $85.50 from 12 to 14
Mr. Freeman moved to allow the Transfer Resolution as read. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Bucove explained to the board, after the State Board of Accounts had completed auditing the library's records, there was a request for a "Cash Change fund" to be established and recorded in the ledger as part of the Total All funds. This is for all "Cash on Hand" money at each desk and bookmobiles of the library that has the need to make change for a patron paying fines or copies from one of the copy machines. Mrs. Shearer moved to establish a "Cash Change Fund" in the amount of $100.00, appointing Georgetta Roudebush as custodian of this fund. This was seconded by Mr. Freeman and unanimously approved by the board.
A claim in the amount of $100.00 payable to Georgetta Roudebush was unanimously approved and signed by all attending trustees. The purpose is to establish the Cash Change Fund.
Mrs. Shearer announced Mr. Irwin Palmer of Pendleton, Indiana has donated to the library, a rare book titled "The Raven" by Edgar Allan Poe. Donna Cumberland deputy director has informed Mrs. Shearer the book is valued at least $50.00 and most likely would be higher.
A copy of a letter which had been sent to Representative Elwood H. Hillis was presented to the board. The letter explained that Region V has only enough FY 80 monies to fund four new RSVP projects. A decision was made to solicit grants only in those States which presently are severely under-funded, according to Census Bureau figures on the elderly population. The Regional Office is hopeful that additional funds will be made available to the Region late this fiscal year or early in FY 81. If so, Mr. Doyle, Regional Director assures Mr. Hillis that the Anderson, Indiana RSVP grant application will receive careful consideration.
Mr. Bucove announced there will be an ALSA Workshop on August 14th in Alexandria, Indiana. Trustees interested in attending should contact the business office and the reservations will be made for them.
There being no further business, Mr. Kinerk moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
AUGUST 28, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, August 28, 1980 at 7:30 p.m. in the Redbud Room of the library, for the regular monthly meeting and a public hearing on the 1981 Budget. Trustees present were Kenneth Bodenhorn, Joyce Foggs, Robert Kinerk, Pual Newbern, and Louie Shearer. Lois Church and James Freeman did not attend. Others attending were David Bucove, director, Georgetta Roudebush, office manager, and a news reporter from the Anderson Herald.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the July 17, 1980 meeting. Mr. Kinerk moved to accept the minutes as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all was in order. After a discussion about the invoices, Mr. NewBern moved to allow the claims for payment as listed. Mr. Kinerk seconded the motion and it was unanimously approved by the board.
The 1981 budget was presented for review. Mr. Bucove called attention to some differences in the 1981 budget compared to the 1980 budget. a. There was $100,000.00 in 56 (transfer to LIRF) of the 1980 budget which was income received from sale of property. b. The total cost of the Outreach Program must be absorbed in 1981, which was partially funded by LSCA in 1980. c. The usual cost of inflation in utilities, supplies and an increase in minimum wages.
A petition to appeal for relief of levy limitations was read. Mr. Kinerk moved to adopt the Resolution to proceed with the proposed appeal set forth in the petition. This was seconded by Mrs. Foggs and unanimously approved by the board.
A new vacation policy was presented to the board for consideration. A new policy suggesting benefits for part time employees with 36 months or more of employment was also presented. No action will be taken at this time.
Mr. Bucove informed the board it would cost at least $14,000.00 to replace one of the bookmobile tractors. He hesitates to ask for replacement of any of the tractors at this time because the bookmobiles still have to be left out in the weather at all times.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
SEPTEMBER 4, 1980
The board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met for the purpose of approving the 1981 Budget, on Thursday, September 4, 1980 at 4:00 p.m. in the Redbud Room of the library. Trustees present were Lois Church, Joyce Foggs, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Kenneth Bodenhorn did not attend the meeting. Others present were David Bucove, director, Georgetta Roudebush, office manager, and Cookie Walter, Bulletin reporter.
Mrs. Shearer, president called the meeting to order.
The 1981 Budget was presented for approval. Mr. Kinerk moved to approve the 1981 Budget as advertised. This was seconded by Mrs. Foggs and unanimously passed by the board. The trustees signed three copies of the 1981 Budget, forms 1 through 6, one copy for the library, one for Madison County Auditor, and one copy for the Indiana State Board of Tax Commissioners.
Mrs. Shearer read a Resolution to reduce the 1980 Budget in the following amounts:
LIBRARY OPERATING FUND Amount Requested Amount Reduced 5-56 Transfer to LIRF $29,566.41 $29,566.41 7-73 Books, etc. 391.59 391.59 TOTAL $29,958.00 $29,958.00
Mrs. Church moved to adopt the resolution as read. Mr. Newbern seconded the motion and it was approved unanimously by the board.
Mr. Bucove requested authorization to override the salary schedule so that every full time employee will receive either a minimum 7% increase in wages (would affect 4 employees) or a minimum of 8% increase in wages (would affect 8 employees). The employees would remain at their respective step on the salary schedule for 1981. Mr. Newbern moved to grant Mr. Bucove authority to override the salary schedule so that every full time employee receive a minimum of 8% increase in wages for 1981. The employee shall remain at their respective 1981 step of the salary schedule. This was seconded by Mr. Freeman and unanimously approved by the board.
Mr. Kinerk moved to adopt the new improved vacation policy and new benefit policy for permanent part time employees, who regularly work at least 20 hours per week and have completed 36 calendar months of employment. Mr. Freeman seconded this motion and it was unanimously approved by the board.
Mr. Kinerk moved to allow employees to cumulate 120 days of sick time vs. the present policy of 90 days of sick time. This was seconded by Mrs. Church and passed unanimously by the board.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
September 23, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Tuesday afternoon, September 23, 1980 at 4:00 p.m. in the Redbud room of the library. Trustees present were Joyce Foggs, James Freeman, Robert Kinerk, and Louie Shearer. Members unable to attend were Kenneth Bodenhorn, Lois Church, and Paul Newbern. Others attending were David Bucove, director, Georgetta Roudebush, office manager, Cookie Walters, reporter from Daily Bulletin, Rick Kirby, from Anderson Herald and Tim Stiers from WHBU radio station.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of August 28, 1980 and September 4, 1980 meetings. Mr. Kinerk moved to approve the minutes of August 28th and September 4th, 1980. This was seconded by Mr. Freeman and unanimously passed by the board.
Mrs. Shearer read a Resolution to transfer the following fund: LIBRARY OPERATING FUND $491.14 from 73 to 24
Mr. Freeman moved to adopt the resolution as read. This was seconded and unanimously approved by the board.
Mr. Freeman reviewed the invoices and initialed the claims, reporting all were in order. Mr. Kinerk moved to allow the claims for payment as listed. Mr. Freeman seconded the motion and it was passed unanimously by the board.
A contract from the Anderson Banking Company was presented to the board. The Anderson Banking Company would like to cut back approximately five (5) feet of the northeast corner of the library property to allow easier navigating of the corner where the two allies meet. The bank will pay for new curbing and will replace the fencing on the library property. The property will be blocked off at least once a year from use, so the library may obtain possession of the easement. Mr. Freeman moved to approve the contract with the Anderson Banking Company for the alley easement. This was seconded by Mrs. Foggs and unanimously approved by the board.
The Petty Cash Fund has a limit of $25.00 payment on any invoice, excluding payments of newspapers and magazines. Mr. Bucove would like to have the $25.00 maximum eliminated for the purchase of school annuals. The library is offering to purchase school annuals of any high school or college covered by the project. Hopefully this will help to complete the collection for the Indiana Room. Mr. Bucove felt most people offering their annuals would want to be paid immediately. Mr. Kinerk moved to change the maximum payment to $100.00 from the petty cash fund for the annuals. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Bucove asked the board to amend the vacation policy to read 84 months instead of 96 months for earning 2 vacation days per month. If left at 96 months, the employee would have to complete 11 years of employment, not 10 years as was intended, to receive 24 days of vacation. Mrs. Foggs moved to amend the vacation policy to read: "All staff other than "Librarian III" shall earn one day per calendar month each of the first 24 months; one and one half days each calendar month for next 84 months, and two days per calendar month thereafter.”Librarian III" employees shall earn two days per calendar month starting with the first month." Mr. Freeman seconded the motion. It was unanimously passed by the board.
Mr. Bucove announced he had delivered the appeal for the 1981 budget to the Indiana State Board of Tax Commissioners.
The Board of Trustees was presented with the audit report from the Indiana State Board of Accounts. The field examiner had asked "the Petty Cash and Cash Change Funds be entered into the ledger as separate funds, as part of the Total All Funds of the library." This was written in the report, stating all had been one as instructed. The audit showed everything else was in order.
A new merger resolution offering library services to any unnerved area in Madison County was presented. Mr. Kinerk moved to adopt the Merger Resolution. Mr. Freeman seconded the motion and it was unanimously passed by the board.
Mr. Bucove recommended the library be closed all day, December 24, 1980, and also close at noon on the 31st of December, 1980. The library is closed for the holidays following these dates. The closing on December 24th and December 31st has always been approved on year to year bases. Mr. Kinerk made a motion to close the library all day December 24, 1980 and to close at noon on December 31, 1980. This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Bucove asked for an amendment to the "Interlibrary Loan Policy", granting authority to charge a fee according to the borrowing library's policy. Some libraries are now charging fees to lend materials to another library. It was the consensus of the board, to amend the interlibrary loan policy, granting authority to charge such fees.
There being no further business, Mr. Kinerk moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
OCTOBER 16, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, October 16, 1980 at 8:00 p.m. in the Redbud Room of the library. Trustees present were Kenneth Bodenhorn, Lois Church, James Freeman, Robert Kinerk, Paul Newbern, and Louie Shearer. Joyce Foggs was unable to attend. Others attend were David Bucove, director, and Georgetta Roudebush, office manager.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Freeman moved to approve the minutes of the September 23, 1980 meeting as presented. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mrs. Shearer read a resolution to transfer appropriations: LIBRARY OPERATING FUND $1,134.31 from 73 to 24
Mr. Freeman moved to adopt the resolution as read. Mrs. Church seconded the motion and it was unanimously approved by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting all the claims were in order. Mr. Newbern moved to allow the claims for payment as listed. This was seconded by Mr. Freeman and unanimously approved by the board.
Mr. Bucove presented a contract for approval. The agreement is between Eastern Indiana ALSA and the Anderson-Anderson, Stony Creek Township Public Library for a period of one year, beginning October 1, 1980 and ending September 30, 1981. The Anderson Public Library has been designated as a Reference Center, with EIALSA to host interlibrary loan and reference referral services for member libraries in Blackford, Delaware, Fayette, Franklin, Grant, Henry, Jay, Madison, Randolph, Rush, Union, and Wayne Counties. The Anderson Public Library will furnish;
1. Physical space for the operation of the center 2. Resource collections for use in the delivery of interlibrary loan and reference services. 3. Further components as determined in writing by EIALSA and the Anderson Public Library
An application for participation in the Reciprocal Borrowing Program for the fiscal year 1981 was received from the Indiana State Library. Also a contract was received for approval, funds being received from a LSCA Grant for the purpose of making the Anderson-Anderson, Stony Creek Township Public Library collection available for interlibrary loan use and permitting in-house reference use of its collection by the general public within the library's regional area. In addition, the Anderson-Anderson Stony Creek Township Public Library agrees to sign a common reciprocal borrowing agreement. Mr. Kinerk moved to approve the participation in the Reciprocal Borrowing Program for the fiscal year 1981 (October 1, 1980-September 30, 1981). This was seconded by Mr. Freeman and unanimously passed by the board.
Mr. Bucove suggested the selling of the bus.
Indiana laws will not permit school students to be transported by vehicles, such as the bus owned by the library, on field trips to and from the library. The bus needs $200.00 to $300.00 repairs. And still would not meet requirements for transporting school students. Consent was given by the board, to advertise the bus for sale.
There being no further business, Mr. Newbern, moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
November 20, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, November 20, 1980 at 7:30 p.m. in the Redbud room of the library. Members present were Kenneth Bodenhorn, Joyce Foggs, Robert Kinerk, Paul Newbern, and Louie Shearer. Trustees not attending were Lois Church and James Freeman. Others attend were David Bucove, director, and Georgetta Roudebush, office manager. Also Rick Kirby from the Anderson Herald.
Mrs. Shearer, president, opened the meeting with a request for a motion on the minutes of the previous meeting. Mr. Kinerk moved to accept the minutes of the October 16, 1980 meeting as presented. This was seconded by Mr. Bodenhorn and unanimously passed by the board.
Mrs. Shearer read a resolution to transfer appropriations: LIBRARY OPERATING FUND $ 469.96 from 13 to 14 134.52 from 73 to 21 2,895.16 from 73 to 24 55.50 from 73 to 25 1,096.36 from 73 to 32 890.31 from 73 to 33 729.11 from 73 to 72 $6,270.92 total transfers
Mrs. Foggs moved to adopt the resolution as read. This was seconded by Mr. Kinerk and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting everything in order. Mr. Newbern moved to allow the claims as listed for payment. Mr. Kinerk seconded the motion and it was unanimously passed by the board.
Mr. Bucove reported the hearing for the 1981 Budget with the State Board of Tax Commissioners would be December 12, 1980 at 9:00 a.m. Mrs. Shearer and Mr. Newbern said they would attend the hearing.
The City of Anderson has appropriated $10,000.00 from revenue sharing to give to the library to supplement the R.S.V. Program, if the Federal funding is received for the program.
Mr. Bucove reported on the "Adams Township Merger" pretrial hearing. ruling was in favor of the Adams Township petitioners.
Mr. Bucove stated it would be necessary to receive bids on time warrants at the December meeting.
Mr. Bucove reported that replacement engines had been placed in both the red and blue bookmobiles. The cost was less than purchasing just one new tractor. Hopefully, this will keep the bookmobiles on the road for now.
Mrs. Shearer appointed a committee to present a slate of candidates for an election of officers at the December meeting. Mrs. Church is to act as chairperson, Mrs. Foggs and Mr. Bodenhorn will assist.
Mr. Bucove announced that Rosemary Saczawa will be at the December meeting, reporting about the progress of automated circulation and INCOLSA. OCLC now has a mini computer and are developing their own program. They are looking for five libraries to serve on the program. The libraries are to have an approximate 500,000 circulation annually, be located near Columbus, Ohio, and be ready for the program by June 1981. The Anderson Public Library is already doing retro conversion. The library is now about one fourth of the way through the adult collection.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ ANDERSON-ANDERSON, STONY CREEK TOWNSHIP PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
December 18, 1980
The Board of Trustees of the Anderson-Anderson, Stony Creek Township Public Library met Thursday evening, December 18, 1980 at 7:30 p.m. in the Technical Services Department of the Annex. Trustees present were Kenneth Bodenhorn, Joyce Foggs, Paul Newbern, and Louie Shearer. Members not attending were Lois Church, James Freeman, and Robert Kinerk. Others present were David Bucove, library director, Georgetta Roudebush, office manager, and Marceille Kemple, office assistant. Also Tim Stiers from WHBU, and Cookie Walters from the Anderson Daily Bulletin.
Mrs. Shearer, president, called the meeting to order with a request for a motion on the minutes of the previous meeting. Mr. Newbern moved to approve the minutes of the November 20, 1980 meeting. Mr. Bodenhorn seconded the motion and it was unanimously passed by the board.
Mrs. Shearer read an Emergency Transfer Resolution: LIBRARY OPERATING FUND
$ 81.01 from 11 to 12 $ 14.24 from 31 to 33 345.47 from 13 to 12 212.95 from 51 to 33 782.15 from 13 to 21 54.85 from 51 to 41 46.12 from 13 to 24 419.32 from 51 to 52 1,382.94 from 13 to 25 290.00 from 54 to 52 562.76 from 22 to 25 855.79 from 55 to 52 744.73 from 22 to 32 1,041.30 from 55 to 52 141.96 from 23 to 32 1,602.10 from 73 to 62 141.65 from 31 to 32 40.31 from 73 to 72
Total Transfers $9,059.65 Mrs. Foggs moved to adopt the resolution as read. This was seconded Mr. Newbern and unanimously passed by the board.
Mr. Newbern reviewed the invoices and initialed the claims, reporting they were in order for payment. Mrs. Foggs moved to allow the bills for payment as listed. This was seconded by Mr. Newbern and unanimously passed by the board.
Mrs. Shearer call for an election of officers. The committee, Mrs. Foggs, Mrs. Church, and Mr. Bodenhorn presented the following slate of names for nominations:
President Mrs. Shearer Vice President Mrs. Foggs Secretary Mrs. Church Treasurer Mr. Newbern
The list of officers being the same as previous year, Mr. Bodenhorn moved to retain the same officers in 1981. This was seconded by Mrs. Foggs and was unanimously passed by the board.
Mrs. Shearer opened and read bids received from local banks for time warrants for the first six months of 1981. The bids were as follows:
Bank Amount of Loan Interest Anderson Banking Company $290,000.00 9.25% Citizens Banking Company $290,000.00 9.25% First National Bank $290,000.00 10.00%
Mr. Newbern recommended the loans be split between the Anderson Banking Co. and Citizens Banking Co. since both banks offered the same interest rate, if agreeable with both banks. Mr. Newbern moved to accept the bids for time warrants from the Anderson Banking Co. and Citizens Banking Co., receiving one half of the loan from each bank at 9.25% interest. Mrs. Foggs seconded the motion and it was unanimously passed by the board.
A discussion was held as to the dates on which the Board of Finance must meet. It is set by law that the Board of Finance shall meet on the third Monday of January to organize. It was decided to hold the regular board meeting immediately following the Board of Finance meeting on January 19, 1981. The second meeting is to be held February 19, 1981.
Mr. Bucove reported the library has received one half of the LSCA Funds from the Indiana State Library for the Reciprocal Borrowing Program for the second year contract. The amount received was $1,515.00 which will need an additional appropriation.
Mr. Bucove reported the hearing on the appeal for the excess levy-on the 1981 budget had been held the morning of December 18, 1980 at the State Board of Tax Commissioners in Indianapolis. The board did approve the excess levy for the 1981 budget.
The automated circulation report was deferred until another time.
There being no further business, Mr. Newbern moved to adjourn. ____________________________________________________________________ |
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